Finance Operational Assistant

NHS Ayrshire & Arran; Location (WV); Remote; USD 30,000 - 40,000; Full time

Job summary

NHS Ayrshire & Arran is seeking a Finance Operational Assistant to support their Finance Directorate. This role involves processing invoices and communicating with diverse stakeholders. The successful candidate will enjoy a supportive environment and opportunities for professional development in finance.

Benefits

Flexible working and hybrid options

Generous NHS pension scheme

Annual leave of 27 days plus public holidays

Annual salary progression

NHS discounts

Qualifications

• Experience in processing customer and supplier invoices.
• Ability to communicate clearly, both verbally and in writing.
• Proven track record using Microsoft packages.

Responsibilities

• Efficient processing of supplier and customer invoices.
• Collaborate with colleagues on finance tasks to meet deadlines.
• Help deliver high-quality customer service to internal and external stakeholders.

Skills

Attention to Detail

Customer Service

Team Collaboration

Communication

Initiative

Tools

Microsoft Excel

Microsoft Outlook

MS Teams

Job description

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Flexible Location: Based throughout Scotland, NES is a remote friendly employer supporting office and hybrid working. We’re happy to talk about how you want to work.

Work Pattern: Fixed Term,Full Time, 37 hours per week

Fixed-term or Secondment** for 18 months from date of appointment

• For NHS applicants, an NHS secondment will be offered in the first instance. For non-NHS applicants, a fixed-term or secondment would be considered.
  
  

You must have eligibility and entitlement to work in the UK which is required to be maintained throughout your period of employment.

Who We Are

NHS Education for Scotland (NES) is the national health board with statutory responsibilities to effect sustainable change through workforce development, education and training across the health and social care system in Scotland, while working at UK level with partner organisations.

The Finance Directorate operates under a Finance Business Partnering ethos to support NES in delivering its strategic objectives and in the management of its £860m annual budget within a robust and proportionate governance structure.

The Opportunity

We are looking for an enthusiastic and self-motivated individual to join our Finance Directorate, helping us to meet the deadlines and goals each month while being encouraged to self-develop.

Working within the Governance & Operational Finance team you will have the opportunity to work closely with two other colleagues to share tasks on a rotational basis to ensure efficient processing of supplier and customer invoices and the processing of customer receipts and expenses.

Do you enjoy the challenge of working to deadlines and being adaptive to an ever-changing environment?

Do you enjoy working and communicating with a wide variety of people?

Do you want to play a key role in delivering a high-quality customer service to both our internal NES workforce and our external stakeholders (NHS visitors, suppliers and service providers?

Do you enjoy working in a team and supporting your team members?

Do you want to develop your finance knowledge and skills?

Working within the Finance team you will have the opportunity to bring your unique skills and experience to the table, collaborating across multiple workstreams to support the Finance & Procurement Directorate and the wider NES

Does this sound like you?

What We Love To See

Finance Operational Assistants offer a broad range of skills and experience, if you can offer some or all of these, we’d love you to apply:

• Experience of processing customer and supplier invoices
• Reconciliation of supplier statements
• High attention to detail in all aspects of your work
• A self-starter with a customer service focus and a high level of motivation and initiative
• Experience of working collaboratively and flexibly within a team, directly supporting your colleagues
• Ability to communicate clearly, effectively and confidently at all levels (both verbally and in writing)
• Proven track record using Microsoft packages (in particular MS Teams, MS Outlook, and MS Excel) and confidence in learning and using other specialist software (e.g. accountancy systems)
• Demonstrate honesty, integrity, care and compassion when dealing with others, utilising tact and persuasion skills when necessary
• Ability to work on own initiative, to organise and prioritise own workloads, to meet strict deadlines
  
  

Benefits Which Matter

As a valued employee of NHS Scotland, you can enjoy an extensive range of benefits including:

• Life-work balance - with opportunities for flexible working and hybrid working
• Generous NHS pension scheme
• Annual incremental salary progression (up to the maximum of the salary band) plus annual NHS salary scale review
• Annual Leave - 27 Days increasing in line with service plus 8 days public holiday
• NHS discounts and more
  
  

Diversity and Inclusion

Developing a successful national service for Scotland is impossible without ensuring we consider the diverse needs, perspectives and backgrounds of everyone in Scotland in our work.

We are focused on hiring the very best talent available for NES, and actively encourage applications from candidates of all backgrounds and aim to ensure everyone is treated fairly, with respect and has a positive recruitment experience – regardless of the outcome.

It’s not essential to be in a Finance Assistant role right now. You may be returning from a career break (e.g. maternity, paternity, caring for others) or returning after working in another field. Your experiences elsewhere can bring a fresh perspective to our work.

If you are considering applying and feel it would be helpful to discuss this initially, please contact Lauren Hay, Governance Senior Adviser, [e-mail]

Next Steps

• NHS candidates will be considered firstly on a secondment basis, and so are strongly encouraged to discuss this with their current NHS employer at the earliest opportunity, ideally prior to application.
  
  

All applicants who are shortlisted for interview will be contacted by e-mail.

In person OR online interviews (including an assessment) will take place on Monday 21st July 2025. The assessment topic will be sent to candidates selected for interview.

For further information please refer to the Job Information Pack below.

Unless otherwise stated the deadline for applications is 23:59 hours on the closing date. Please note, CVs will not be accepted.

If you have any queries regarding the NHS Scotland National Recruitment Portal or the recruitment process, please don't hesitate to contact our recruitment partners, the East Region Recruitment Service, at: [e-mail]

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Finance and Sales

• Industries

  Hospitals and Health Care

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