Finance Office Manager

LocknCharge; Madison (WI); On-site; USD 70,000 - 85,000; Full time

Job summary

LocknCharge is seeking an organized, hands-on Finance & Office Manager in Madison, WI, to oversee accounting, payroll, and office operations. You will supervise the AP specialist and Warehouse Supervisor, manage month-end close, and maintain general ledger records.

The role involves coordinating with customers, distributors, and the sales team to ensure smooth operations. The ideal candidate has 7+ years in accounting/finance/ops, strong QuickBooks skills, payroll/benefits experience, and a

Qualifications

• Minimum of 7 years of experience in accounting, finance, or operations management, ideally in a small-to-mid-sized business.
• Experience with payroll and benefits administration (ADP TotalSource a plus).
• Familiarity with month-end close and financial reporting.
• Degree requirement, e.g., Bachelor’s in Accounting, Finance, or Business Administration preferred.

Responsibilities

• Manage month-end close and prepare monthly reporting, including SaaS metrics and P&L-to-budget analysis.
• Maintain the general ledger, chart of accounts and supporting financial records.
• Maintain QuickBooks Online and Desktop records for two companies.
• Handle all accounts receivable, including payment collection.
• Process purchase orders and invoices, coordinating special shipping requests with the warehouse.
• Process supplier bills and process payments.
• Prepare and review tax reporting for our outside accountants.
• Work with sales managers to track rebates.
• Process payroll, including monthly commissions and quarterly bonus calculations.
• Administer employee benefits through ADP TotalSource.
• Assist with onboarding and offboarding staff as required.
• Supervise the Warehouse Supervisor and AP specialist, and arrange coverage for time off.
• Plan company events and order office supplies and amenities.
• Coordinate HVAC preventive maintenance and building maintenance per our lease.
• Maintain the office phone system, internet, and security system, including responding to and assessing alarm calls.
• Serve as a point of contact for customers and distributors on order ETAs and issues.
• Onboard new customers and distributors and maintain sales tax exemption certificates.
• Prepare and process contracts and portal activation forms in PandaDoc with the sales team.

Skills

Supervisory experience

Organizational skills

Communication

Multitasking

Education

Bachelor’s in Accounting, Finance, or Business Administration

Tools

QuickBooks (Online & Desktop)

Job description

Salary Range: $70,000.00 To $85,000.00 Annually

Lock N Charge Technologies-

Office based in Madison, WI

Full-Time role. Salary range $70,000 to $85,000 per year dependent on experience, plus bonus opportunity based on achieving company targets.

About Us

LocknCharge is a global technology company that combines hardware and software to transform how organizations manage tablets, laptops, Chromebooks, phones, and other devices. We are on a mission to make technology easier to access, secure, and use, whether an organization is deploying five devices or 100,000.

We are built on four “EPIC” values: Excellence, Positivity, Integrity and Collaboration, which guide everything we do from product development to customer service.

About the Role

We’re looking for an organized, hands-on Finance & Office Manager to keep our business running smoothly. In this role, you’ll oversee accounting, payroll, office operations, and you’ll be a key point of contact for our customers, distributors, and sales team. You’ll supervise our Accounts Payable specialist and Warehouse Supervisor. If you enjoy variety, take ownership easily, and like being the person who keeps everything on track, we’d love to hear from you.

What You’ll Do

Finance & Accounting

• Manage month-end close and prepare monthly reporting, including SaaS metrics and P&L-to-budget analysis
• Maintain the general ledger, chart of accounts and supporting financial records
• Maintain QuickBooks Online and Desktop records for two companies
• Handle all accounts receivable, including payment collection
• Process purchase orders and invoices, coordinating special shipping requests with the warehouse
• Process supplier bills and process payments
• Prepare and review tax reporting for our outside accountants
• Work with sales managers to track rebates

Payroll

• Process payroll, including monthly commissions and quarterly bonus calculations
• Administer employee benefits through ADP TotalSource
• Assist with onboarding and offboarding staff as required

Office Management

• Supervise the Warehouse Supervisor and AP specialist, and arrange coverage for time off
• Plan company events and order office supplies and amenities
• Coordinate HVAC preventive maintenance and building maintenance per our lease
• Maintain the office phone system, internet, and security system, including responding to and assessing alarm calls
• Serve as a point of contact for customers and distributors on order ETAs and issues
• Onboard new customers and distributors and maintain sales tax exemption certificates
• Prepare and process contracts and portal activation forms in PandaDoc with the sales team

What We’re Looking For

• Minimum of 7 years of experience in accounting, finance, or operations management, ideally in a small-to-mid-sized business
• Strong working knowledge of QuickBooks (Online and Desktop)
• Experience with payroll and benefits administration (ADP TotalSource a plus)
• Familiarity with month-end close and financial reporting
• Supervisory experience
• Excellent organizational skills and comfort juggling many priorities at once
• Clear, friendly communication with customers, vendors, and internal teams
• Degree requirement, e.g., Bachelor’s in Accounting, Finance, or Business Administration preferred

LocknCharge provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.