Finance Office Administrator (NYC Hybrid)

Tom Trese Networking LLC; New York (NY); Presencial; USD 135.000 - 165.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Employer-paid medical, dental, vision,

401(k)

20 days PTO + 10 holidays

Descripción de la vacante

Tom Trese Networking LLC in New York, NY, seeks a polished Junior Office Administrator to support the Midtown Manhattan office and assist senior leadership. The role reports to the office manager and includes travel to Stamford, CT.

Responsibilities include scheduling, calendar management, filing, travel arrangements, vendor coordination, and ensuring a smooth, confidential operation for executives and advisors.

Formación

• College degree required.
• 5+ years of administrative or office experience in financial services or similar.
• Experience in financial services, banking, or corporate office environment.
• Proficient with office software and document management systems.
• Strong written and verbal communication skills.
• Excellent organizational and time management abilities.
• High level of accuracy and attention to detail.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Professional demeanor and strong customer service skills.

Responsabilidades

• Answer and direct incoming phone calls and greet clients and visitors professionally.
• Schedule meetings, maintain executive and team calendars, and coordinate conference room bookings.
• Prepare, organize, and file financial documents, reports, and correspondence.
• Perform data entry and maintain accurate electronic and paper records.
• Process incoming and outgoing mail, packages, and courier services.
• Order and maintain office supplies and coordinate with vendors.
• Assist with preparing presentations, reports, and meeting materials.
• Coordinate travel arrangements and expense reports for staff.
• Ensure office equipment is functioning properly and arrange maintenance if needed.
• Maintain confidentiality when handling sensitive financial and client information.
• General administrative support to executives, financial advisors, and office staff.

Conocimientos

Communication

Organization

Time management

Attention to detail

Customer service

Educación

College degree

Herramientas

Microsoft Office Suite

Document management systems

Descripción del empleo

Tom Trese Networking LLC in New York, NY, seeks a polished Junior Office Administrator to support the Midtown Manhattan office and assist senior leadership. The role reports to the office manager and includes travel to Stamford, CT.

Responsibilities include scheduling, calendar management, filing, travel arrangements, vendor coordination, and ensuring a smooth, confidential operation for executives and advisors.