Finance Manager

Mothers & Babies Perinatal Network; Village of Johnson City (NY); Sur place; USD 70 000 - 90 000; Plein temps

Avantages offerts par ce poste

401(k)

401(k) matching

Dental insurance

Health insurance

Paid time off

Training & development

Vision insurance

Résumé du poste

Mothers & Babies Perinatal Network is seeking a Finance Manager to oversee day-to-day fiscal operations and maintain GAAP-compliant records. You will manage grant allocations, payroll, and revenue, while supporting budgets and audits.

The role emphasizes nonprofit accounting, strong analytical skills, and collaboration with the Executive Director to ensure financial integrity and compliance.

Qualifications

• Bachelor’s degree in Accounting or Business Administration.
• 3–5 years of accounting experience; nonprofit sector preferred.
• Proficiency with Excel, Fund EZ, QuickBooks Online or similar software.
• Current Notary certification or within 60 days of hire.

Responsabilités

• Oversee day-to-day fiscal operations and maintain GAAP-compliant records.
• Manage Fund EZ accounting system: chart of accounts and grant allocations.
• Prepare monthly, quarterly, and annual financial reports.
• Assist with annual program and agency budgets.
• Staff the Board Finance Committee: materials, minutes, meetings.
• Coordinate annual audit preparation and ensure compliance.
• Process bi-weekly payroll via ADP and maintain payroll records.
• Track PTO accruals and oversee 401K contributions.
• Record accounts payable and revenue per grants/contracts.
• Monitor budgets and inform Executive Director of adjustments.

Connaissances

Excel

Notary certification

Nonprofit accounting

Communication

Financial reporting

GAAP knowledge

Formation

Bachelor’s degree in Accounting or Business Administration

Outils

Fund EZ

QuickBooks Online

Description du poste

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Training & development
• Vision insurance

Reports to: Executive Director

Position status: Full-time, Exempt

The Finance Manager oversees the day-to-day fiscal operations of M&BPN, working closely with the Executive Director to maintain financial records in strict confidence and in compliance with Generally Accepted Accounting Principles (GAAP).

Primary Responsibilities

Fiscal Management

• Manage the Fund EZ accounting system; ensure accurate chart of accounts and allocation of income/expenses by grant funding.
• Monitor expenditures; prepare monthly, quarterly, and annual financial reports.
• Assist with development of annual program and agency-wide budgets.
• Staff the Board Finance Committee: prepare materials, attend meetings, take minutes.
• Comply with internal finance policies and procedures.
• Support the annual audit: prepare financial documentation and ensure legal and contractual compliance.

Payroll

• Process bi-weekly payroll via ADP; review timesheets and prepare documentation.
• Maintain organized payroll records.

Employee Benefits Management

• Stay informed on employee benefits and eligibility timelines.
• Track and document PTO accruals (sick, vacation, personal, holiday).
• Oversee 401K contributions and ensure timely payments.
• Maintain accurate employee benefits files.

Revenue & Expenditures

• Record accounts payable; issue payments per schedule.
• Record revenue and verify alignment with grants/contracts.
• Reconcile bank accounts monthly; submit reports for Executive Director approval.

Grants Management

• Maintain contract and vouchering processes for all programs.
• Ensure grant-specific tracking and cost allocation.
• Prepare program-specific expense reports and vouchers per funder requirements.
• Monitor budgets to ensure compliance and inform the Executive Director of adjustments.
• Prepare final reconciliations and assist with new/renewal budget planning.
• Maintain organized fiscal records for each grant/program, ensuring compliance with federal, state, and funder guidelines.

Contracted Services

• Provide accounting services for the Association of Perinatal Networks of NY, maintaining all financial records.

Development Support

• Work with the Development Coordinator to record and track donations and receipts.

Special Projects

• Coordinate and support additional projects or duties as assigned by the Executive Director.

Professional Development

• Attend relevant fiscal training and development opportunities as directed.

Qualifications & Expertise

Required

• Bachelor’s degree in Accounting or Business Administration
• 3–5 years relevant experience in accounting, preferably in nonprofit, fund, or government sectors
• Proficiency with Excel, Fund EZ, QuickBooks Online, or similar software
• Current Notary certification (or within 60 days of hire)

Preferred Skills

• Strong knowledge of general accounting principles
• Excellent organizational and math skills
• Effective written and verbal communication
• Ability to work independently
• Experience with accounting information systems