Finance Grant Administrator

State-of-South-Carolina; South Carolina; On-site; USD 45,000 - 75,000; Full time

Job summary

The State of South Carolina is seeking a Grants Financial Specialist in the Finance Division to create and maintain financial records for grant requirements under limited supervision. You will verify transactions, reconcile budgets, and draft budget amendments to support internal controls and fiscal stability.

You will work with SCEIS to process grant-related accounts payable, prepare entries, and communicate with the State Treasurer’s Office on payments and deposits.

Qualifications

• Bachelor's degree required, with experience in business, personnel, grant-in-aid or public administration.
• Ability to communicate effectively with staff and management, orally and in writing.
• Working knowledge of grants and state/federal workplace laws.
• Excellent organizational skills and ability to plan multiple priorities.
• Excellent customer service and interactions with internal and external customers.

Responsibilities

• Create and maintain financial records for grant requirements.
• Verify and document financial transactions and related administration.
• Reconcile grant and contract budgets for funding and spending accuracy.
• Draft budget amendments to strengthen internal controls and fiscal stability.
• Assist with grant budget revisions as requirements change.
• Process grant-related accounts payable in SCEIS and prepare related entries.
• Coordinate with the State Treasurer’s Office on grant payments and deposits.
• Prepare weekly, monthly, quarterly, and year-end budget analyses and provide status reports.
• Track grant expenditures and POs with finance and grant personnel.
• Assist in preparation and submission of financial reports to grantors and external parties.

Skills

Communication

Organizational skills

Customer service

Attention to detail

Education

Bachelor's degree in business/public administration

Tools

SCEIS

Job description

Under limited supervision of the Finance Division’s Grants Manager, performs professional duties in the creation and maintenance of financial records relating to specific grant requirements. Responsible for verification and documentation of financial transactions and relevant administrative tasks as they relate to the grant. Reconciles grant and contract budgets to ensure accuracy in funding availability and allowable spending costs. Drafts budget amendments to ensure internal controls and promotes fiscal stability. Assists grant personnel with budget revisions based on change in requirements. Works proficiently in SCEIS to process all grant-related accounts payable, prepare SCEIS entries for grant payments, and communicate with the State Treasurer’s Office regarding grant-related payments and deposits. Prepares weekly, monthly, quarterly, and year-end budget analyses to ensure budget spending is accurate and provide status reporting to the Grants Manager and Grants Director, Finance Division. Works closely with designated Finance and grant personnel to track processing of all grant-related expenditures/purchase orders. Assists the Grants Manager with the administration, preparation, and submission of financial reports to the grantor and to external parties.

A bachelor's degree and business, personnel, grant-in-aid or public administration experience.

Ability to communicate effectively, both orally and in writing, with all levels of staff and management. Working knowledge of principles and practices of grants and state/federal workplace laws. Ability to establish and maintain effective working relationships. Excellent organizational skills with the ability to effectively plan and organize multiple priorities and tasks with prescribed schedules and goals. Excellent customer service skills with the ability to interact courteously and effectively with internal and external customers. Attention to detail in carrying out roles and responsibilities.