Finance Coordinator

Kelly Science, Engineering, Technology & Telecom; Irvine (CA); On-site; USD 50,000 - 70,000; Full time

Job summary

Kelly Science, Engineering, Technology & Telecom is seeking a candidate to provide financial support for Clinical Research Departments in Irvine, California. The role involves assisting with Clinical Study financial tasks, managing Purchase Orders, and ensuring accurate payment reconciliation.

Ideal candidates will have 1-3+ years of relevant experience, particularly in clinical research and finance, along with advanced skills in MS Office. Strong communication skills and the ability to adapt quickly to priorities are essential for this position.

Qualifications

• 1-3+ years of professional working experience in clinical research setting.
• Real-world finance experience, especially with payments and budgets.
• Ability to identify and resolve complex problems in fast-paced environments.

Responsibilities

• Assist in Clinical Study financial and administrative tasks.
• Manage and track Purchase Orders.
• Reconcile and track study investigator payments.

Skills

Financial support

Payment reconciliation

MS Office (Excel, Outlook)

Communication skills

Education

Associate degree

Job description

• Provides financial support for Clinical Research Departments in accordance with Good Clinical Practice (GCP), guidelines, standards, federal regulations, and SOPs.
• Strong support of a variety of finance duties including but not limited to payment reconciliation, accruals, Purchase Orders, and other finance/administrative duties
• Close collaboration with members of the Clinical Research and Finance teams.

Core Job Responsibilities include but not limited to:

• Assisting in Clinical Study financial and administrative tasks while working closely with Clinical Research study team to provide finance and administrative support on regular basis.
• Assisting in the creation, tracking and management of Purchase Orders.
• Review, reconcile, and track study investigator payments in collaboration with clinical study teams.
• Perform final payment reconciliation before site closure
• Work closely with business finance partners to ensure consistent and accurate mapping of all POs.
• Review open PO lists and work with clinical research team to ensure appropriate PO closure.
• Support quarterly financial accrual process with finance and study teams
• Complete required financial checks for investigators and facilitate any required documentation.
• Liase with procurement and Legal for appropriate contract generation
• Creating and maintaining supplier accounts in financial system.
• Facilitating requests for Approved Supplier List generation/modification and any required due diligence requirements.
• Liaise with legal and HCC in the preparation of required consulting and confidentiality agreements.
• May support other clinical trial management activities with the oversight of Clinical Research Specialists/Leaders.

Minimum Qualifications & Requirements:

• Associate with at least 1-3+ years professional working experience, preferably in a clinical research setting
• Real-world finance experience required including finance experience working with payments and budgets, Purchase Orders, and other administrative tasks
• Recent experience in finance with working knowledge of financial terminology, highly desirable
• Experience working with Clinical Studies and Trials, highly desirable
• Ability to identify and resolve complex problems, both independently and collaboratively, in fast-paced, data-driven environments
• Under supervision, carries out general instructions in accordance with standard practice and guidelines with detailed oriented mindset. Requires some initiative and judgment as actions are checked periodically.
• Effective and efficient communication skills, to individuals of varying levels, background, and expertise level via written, verbal, and listening skills.
• Ability to successfully manage multiple competing priorities and adapt quickly to changing priorities.
• Advanced proficiency with MS Office, especially Excel and Outlook.