Clinical Finance Coordinator

Vita Global Sciences, a Kelly Company; Irvine (CA); On-site; USD 60,000 - 86,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

401K

Job summary

Vita Global Sciences, a Kelly Company, is seeking a Clinical Research Finance Coordinator in Irvine, CA. You will support study finances, reconcile payments and POs, and collaborate with Clinical Research and Finance teams to ensure accuracy and compliance.

The role emphasizes coordinating with procurement, legal, and study teams, with benefits including full medical and retirement options. A strong MS Office skillset and attention to detail are essential.

Qualifications

• Associate degree with 1-3+ years of professional experience, preferably in a clinical research setting.
• Real-world finance experience including payments and budgets, PO management, and other administrative tasks.
• Experience with Clinical Studies and Trials is highly desirable.
• Ability to identify and resolve problems in fast-paced, data-driven environments.
• Under supervision, follows standard practice with some initiative and judgment.
• Effective and efficient communication skills across varying levels and backgrounds.
• Ability to manage multiple priorities and adapt quickly to changing demands.
• Advanced proficiency with MS Office, especially Excel and Outlook.

Responsibilities

• Provide financial support for departments in accordance with GCP, guidelines, standards, and SOPs.
• Support payments reconciliation, accruals, Purchase Orders, and other finance tasks.
• Collaborate closely with Clinical Research and Finance teams.
• Assist in creation, tracking, and management of Purchase Orders.
• Review, reconcile, and track investigator payments; reconcile before site closure.
• Coordinate with procurement and legal for contract-related steps and supplier setup.
• Liaise with Legal and other stakeholders for consulting and confidentiality agreements.

Skills

MS Excel

MS Outlook

Communication skills

Multi-tasking

Education

Associate degree

Job description

Clinical Research Finance Coordinator

Kelly Science and Clinical FSP is currently seeking an Clinical Finance Coordinator to support our pharmaceutical partner in Irvine, CA. This person will join our Kelly FSP (Functional Service Provider) division, a managed solution provider and business unit of Kelly Services, Inc. This role is full-time and is offering full benefit options. As a Kelly FSP employee you will be eligible for Medical, Dental, Vision, 401K and a variety of other benefits to choose from. You will also be eligible for paid time off, including holiday, vacation, and sick/personal time.

Essential Functions & Duties

• Provides financial support for departments in accordance with Good Clinical Practice (GCP), guidelines, standards, federal regulations, and SOPs.
• Strong support of a variety of finance duties including but not limited to payment reconciliation, accruals, Purchase Orders, and other finance/administrative duties
• Close collaboration with members of the Clinical Research and Finance teams.

Core Job Responsibilities include but not limited to:

• Assisting in Clinical Study financial and administrative tasks while working closely with Clinical Research study team to provide finance and administrative support on regular basis.
  • Assisting in the creation, tracking and management of Purchase Orders.
  • Review, reconcile, and track study investigator payments in collaboration with clinical study teams.
  • Perform final payment reconciliation before site closure
  • Work closely with business finance partners to ensure consistent and accurate mapping of all POs.
  • Review open PO lists and work with clinical research team to ensure appropriate PO closure.
  • Support quarterly financial accrual process with finance and study teams
  • Complete required financial checks for investigators and facilitate any required documentation.
• Support vendor management activities including:
  • Liase with procurement and Legal for appropriate contract generation
  • Creating and maintaining supplier accounts in financial system.
  • Facilitating requests for Approved Supplier List generation/modification and any required due diligence requirements.
• Liaise with legal and HCC in the preparation of required consulting and confidentiality agreements.
• May support other clinical trial management activities with the oversight of Clinical Research Specialists/Leaders.

Interfaces – Primary/Other:

• Primary interfaces: Provider/Agency Functional Manager and Clinical Research team members
• Other Interfaces: Internal partners which may include Finance, Legal, Procurement, Biostatistics and Data management, etc.

Minimum Qualifications & Requirements

• Associate with at least 1-3+ years professional working experience, preferably in a clinical research setting
• Real-world finance experience required including finance experience working with payments and budgets, Purchase Orders, and other administrative tasks
• Recent experience in finance with working knowledge of financial terminology, highly desirable
• Experience working with Clinical Studies and Trials, highly desirable
• Ability to identify and resolve complex problems, both independently and collaboratively, in fast-paced, data-driven environments
• Under supervision, carries out general instructions in accordance with standard practice and guidelines with detailed oriented mindset. Requires some initiative and judgment as actions are checked periodically.
• Effective and efficient communication skills, to individuals of varying levels, background, and expertise level via written, verbal, and listening skills.
• Ability to successfully manage multiple competing priorities and adapt quickly to changing priorities.
• Advanced proficiency with MS Office, especially Excel and Outlook.

Posted By: Kellie Pharr