Finance & Compliance Associate (Nonprofit/Higher Ed)

University of Notre Dame; Notre Dame (IN); On-site; USD 60,000 - 64,000; Full time

Job summary

The University of Notre Dame invites applications for an Associate Staff Accountant within University Relations. This role supports NDAA Finance and Development Finance, driving financial workflows, standardized resource frameworks, and reconciliation work to ensure expenditures are compliant and optimized for reporting and audits.

Primary duties include contract administration, vendor onboarding, journal vouchers, payroll processing for temporary staff, and budget management for events.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field.
• 1–2 years of progressive experience in accounting, financial analysis, or financial operations.
• Authorized to work in the United States without visa sponsorship.
• Strong aptitude for learning new software tools and processes.
• Attention to detail with high accuracy in numerical data and reconciliations.
• Proficient in Google Sheets or Microsoft Excel (formulas, lookups, pivot tables).
• Foundational understanding of general ledger accounting principles and internal controls.

Responsibilities

• Contract Administration & Vendor Management: Oversee contract requests, track milestones, manage PO/requisition workflows, onboard vendors (W‑9, PaymentWorks), and coordinate IT/security reviews.
• Operational & Administrative Processing: Prepare journal vouchers, financial transfers, payroll entries for temporary staff, and manage check deposits.
• Financial Analysis & Event Budget Management: Establish quality-control tracking for complex event budgets across Development and NDAA.
• Revenue Account Management & Oversight: Reconcile event underwriting and NDAA merchant platforms, handle inter-unit transfers, and oversee check deposits.
• Internal Controls, Compliance & Access Governance: Conduct internal compliance audits, audit user access, and design automation templates for budgets/forecasts.

Skills

Learning aptitude

Attention to detail

Excel proficiency

General ledger knowledge

Problem solving

Education

Bachelor’s degree in Accounting, Finance, or related field

Tools

Excel

Job description

The University of Notre Dame invites applications for an Associate Staff Accountant within University Relations. This role supports NDAA Finance and Development Finance, driving financial workflows, standardized resource frameworks, and reconciliation work to ensure expenditures are compliant and optimized for reporting and audits.

Primary duties include contract administration, vendor onboarding, journal vouchers, payroll processing for temporary staff, and budget management for events.