Finance Clerk II III

City of Wasilla; Wasilla (AK); On-site; USD 35,000 - 50,000; Full time

Job summary

The City of Wasilla is seeking a qualified Finance Clerk to perform routine accounts payable functions and other financial transactions. The successful candidate will provide customer service and maintain accurate records, ensuring compliance with financial policies.

Ideal applicants will have a high school diploma or equivalent and at least three years of relevant experience. Responsibilities include processing invoices, preparing checks, and balancing accounts monthly. A valid State of Alaska driver's license is required.

Qualifications

• Three years of accounts payable experience or equivalently qualified.
• Ability to maintain confidentiality and discretion.
• Must hold a valid State of Alaska driver's license.

Responsibilities

• Provides customer service to internal and external customers.
• Enters invoices and prepares checks weekly.
• Balances payables and prepaid accounts monthly.

Skills

Customer service

Accounting principles

Organizational skills

Time management

Effective communication

Education

High School diploma or equivalent

Tools

Enterprise Resource Planning software

Standard office equipment

Job description

These positions perform routine accounts payable functions for the City, in addition to other financial transactions to support the City’s financial operations.

The following duties are essential for this position. However, they are not to be construed as exclusive or all‑inclusive. To be successful in this position, an individual must be able to perform each duty satisfactorily. Other duties may also be required or assigned.

Responsibilities

• Provides customer service to internal and external customers; addresses and resolves questions as able and refers complex inquiries, requests, or complaints to other appropriate staff as needed.
• Distributes incoming invoices to appropriate department; reviews incoming invoices for proper information before processing.
• Enters all invoices directly towards appropriate account or against correct purchase orders; prints checks weekly; prepares invoices with checks and gives to Finance Director for signature.
• Checks invoice status against incoming statements, reviews requisitions and converts into purchase orders. Files invoices with copy of checks. Mail checks, file closed purchase orders.
• Balances payables and prepaid accounts on a monthly basis; reconciles and processes employee City owned credit cards and files all receipts with credit card statements.
• Prepares annual audit reports; reconciles prepaid JE for the upcoming fiscal year; enters new fixed assets, makes adjustments to current fixed assets.
• Pulls any and all documents relating to AP and fixed assets.
• Maintains accurate and organized records of all accounts payable transactions.
• Ensures compliance with records retention policies and public records laws.
• Maintains electronic filing, paper filing, and record systems to provide easy access to records and information; provides retention of records as required by Department and City policies.
• Other duties as assigned.

Knowledge of

• Accounting principles regarding accounts payable.
• Advanced accounting principles regarding accounts payable. FINANCE CLERK III
• Advanced working knowledge of the Wasilla Municipal Code dealing with finance with the ability to make decisions in applying Wasilla Municipal Code. FINANCE CLERK III
• Principles, theories and concepts of accounting including Governmental Accounting Standards Board (GASB) for all fund types.
• The City’s and Department’s operating requirements, policies, procedures, and practices; and local, state, and federal regulations related to department programs and operations.
• Operation of standard office equipment and software consistent with this position.

Skill in

• Preparing accounting transactions, financial statements and reports.
• Applying accounting principles to work activities in a Enterprise Resource Planning software.
• Organizational and time management to prioritize duties while adapting to constant changes in priority.
• Researching and understanding complex written materials; maintaining accurate internal records.

Ability to

• Apply sound judgment and discretion in performing duties, resolving problems, and interpreting policies and regulations.
• Read, write, speak, understand, or communicate in English sufficiently to perform the duties of this position.
• Prepare and maintain accurate and concise records and reports.
• Maintain professionalism at all times.
• Use appropriate language, style and methods depending on audience and the purpose of communication.
• Communicate effectively both orally and in writing with business representatives, elected officials, department heads, the public, and other City employees with courtesy and tact.
• Maintain effective working relationships with individuals within and outside the organization.
• Maintain confidentiality and discretion regarding business‑related files, reports and conversations, within the provision of Freedom of Information Act and other applicable State and Federal statutes and regulations.
• Work the allocated hours of the position and respond after hours if needed.

Minimum Education: High School diploma or equivalent.

Minimum Experience Finance Clerk II: Three (3) years of accounts payable experience. A combination of education and experience may be considered.

Minimum Experience Finance Clerk III: Two (2) years as Finance Clerk II with the City of Wasilla and five (5) years of accounts payable experience. A combination of education and experience may be considered.

Other Requirements

• Must hold a valid State of Alaska driver’s license and meet City of Wasilla driving guidelines at time of hire and maintain license and satisfactory driving requirements throughout employment.
• Homeland Security orientation tests will be required as a term of employment; IC‑100 taken on‑line with 15 days of date of hire; IC‑200, and IC‑700, IC‑800 as required by the department director/manager.