Finance & Billing Specialist

HypeProxies; United States; On-site; USD 70,000 - 95,000; Full time

Job summary

Hype Proxies, a growing internet infrastructure company, is seeking a meticulous billing and finance operations contractor to keep invoices, AR/AP, and vendor payments accurate and on track while collaborating with leadership.

You will document processes, chase overdue balances, reconcile payments across Stripe, ACH, wire, PayPal, and crypto, and support the monthly close with the external bookkeeper.

Qualifications

• 3+ years in billing, AR/AP, bookkeeping support, collections, or finance operations for a US company.
• Excellent English and professional communication with customers and vendors.
• Experience with invoice follow-up/collections, vendor payment runs, and payment processors/bank transactions.
• Strong Excel/Google Sheets skills; high attention to detail with sensitive financial data.
• Accountable and self-directed, with substantial availability during US Central Time.

Responsibilities

• Billing & Accounts Receivable: Issue and monitor invoices; maintain an accurate AR-aging report.
• Send payment reminders and follow up on overdue balances and commitments; elevate per policy.
• Record and match payments (Stripe, ACH, wire, PayPal, crypto) to accounts; track unapplied payments.
• Coordinate with sales/support on payment-related service issues and suspension notices.
• Receive, verify, and record vendor invoices against contracts and approvals.

Skills

Billing & AR

Attention to detail

Communication

Excel/Sheets

Remote work experience

Tools

QuickBooks Online

Xero

Stripe/PayPal/ACH

WHMCS

Job description

Keep customer billing, collections, vendor payments, and daily financial administration accurate and moving — without routine matters depending on senior leadership.

The Opportunity

Hype Proxies is a growing internet infrastructure company (~$5M ARR) providing proxy networks, virtual servers, and bare-metal/data-center services worldwide. As we scale, we're building a more structured finance-operations function. This is an operational role — not tax, audit, or senior accounting — for someone with strong follow-through, attention to detail, and professional communication. You'll report to the Head of Operations and work closely with leadership, customers, vendors, sales, support, and our external accounting team.

What You Will Own

• Invoices issued correctly and on time; payments collected, matched, and documented.
• Overdue accounts receive consistent, professional follow-up.
• Vendor bills organized and ready for approval before due dates.
• Daily financial activity accurately documented and reconciled.
• Routine billing and payment matters no longer require CEO involvement, and operations run smoothly when the Head ofOperations is unavailable.

Responsibilities

• Billing & Accounts Receivable
• Issue and monitor invoices; maintain an accurate AR-aging report.
• Send payment reminders and follow up on overdue balances and commitments; elevate per policy.
• Resolve billing questions and discrepancies; prepare corrections, credits, and refunds for approval.
• Record and match payments (Stripe, ACH, wire, PayPal, crypto) to accounts; track unapplied payments.
• Coordinate with sales/support on payment-related service issues and suspension notices.
• Receive, verify, and record vendor invoices against contracts and approvals.
• Maintain a payment-due calendar and prepare weekly payment runs for approval.
• Track recurring vendor and infrastructure charges; flag duplicate or unexpected costs.
• Maintain vendor records, tax forms, and payment confirmations. (Prepares payments — does not approve or release funds.)
• Reconcile billing-platform activity against bank and processor deposits; resolve discrepancies.
• Prepare weekly cash, collections, and payment summaries for the Head of Operations.
• Track chargebacks, disputes, and refunds; support the external bookkeeper/accountant and monthly close.

Process Ownership

• Document billing, AP, and reconciliation procedures; maintain checklists so another team member can cover PTO.
• Identify automation opportunities; protect confidential data and follow approval limits.

Requirements

Required

• 3+ years in billing, AR/AP, bookkeeping support, collections, or finance operations, including remote work for a US company.
• Excellent English and professional communication with customers and vendors.
• Experience with invoice follow-up/collections, vendor payment runs, and payment processors/bank transactions.
• Strong Excel/Google Sheets skills; high attention to detail with sensitive financial data.
• Accountable and self-directed, with substantial availability during US Central Time.

Preferred

• QuickBooks Online, Xero, or similar; Stripe/PayPal/ACH/wire/crypto experience; WHMCS or another recurring-billing platform.
• Background in SaaS, hosting, cloud, or infrastructure companies; subscription billing, AR-aging, or DSO experience.
• Experience supporting a monthly close and working with external bookkeepers or CPAs.

Schedule

Full-time contractor, Monday–Friday, ~9:00 a.m.–5:00 p.m. US Central Time (flexible by location); occasional after-hours availability for urgent matters.