Finance and Ops Manager

Faith in Public Life; United States; Hybrid; USD 65,000 - 70,000; Full time

Job summary

Faith in Public Life is seeking a hybrid Office & Accounting Administrator to support fiduciary processes and office operations. The role collaborates with an external accounting team to ensure timely payments, manages vendor contracts, and maintains organizational registrations.

You will also coordinate IT matters with an external vendor and help implement new office systems responsive to staff needs. The position requires in-office presence about one day per week, with Washington, DC

Qualifications

• Experience coordinating with external accounting teams.
• Ability to track contracting/consulting relationships and vendor contracts.
• Experience managing office systems and policies to support a changing workforce.

Responsibilities

• Work closely with FPL/A's external accounting team to ensure timely bill payments and invoice processing.
• Track all contracting/consulting relationships, provide template contracts and ensure contracts are signed and W9s provided.
• Maintain validity of organization registrations (business licenses, charitable solicitations, etc.).
• Manage organizational credit card accounts, collect receipts, code and submit expense reports.
• Oversee mail and office system management and assist in developing new office policies.
• Serve as liaison between FPL's external IT vendor and staff; identify opportunities to enhance IT security, storage, and practices.

Skills

Accounting

Office administration

IT coordination

Job description

Will be required to come in the office 1 day per week and as needed; Washington DC preferred

Faith in Public Life (FPL) and Faith in Public Life Action (FPLAF), our sister organization, is a national movement of clergy and faith leaders united in the prophetic pursuit of justice, equity, and the common good. Together, we are leading the fight to advance just policies locally, at state, and federal levels. Our network of faith leaders engages in bold moral action that affirms our values and the human dignity of all. We envision a nation where faith voices triumph so that equity, justice, and multiracial democracy prevail over systems of oppression, and all people live in peace, dignity, community, and abundance. FPL/A is based in Washington, DC, with additional Georgia, Florida, and Ohio staff. Our campaigns take on the leading moral issues of our time-- racial and economic equity, voting rights, saving our democracy, and reproductive justice

ABOUT THE POSITION

Responsibilities: Accounting- Work closely with FPL/A's external accounting team to ensure that the organization(s) are implementing best fiduciary stewardship practices for all financial processes. In consultation with FPL/A's external accounting team, ensure timely bill payments and invoice processing,Track all contracting/consulting relationships, providing template contracts and ensuring contracts are signed for all vendor relationships and W9’s are provided,Ensure expense reports are submitted within one month of expense incurrence, for all organizational credit cards as well as staff submissions, Maintain and ensure validity of all organization registrations including but not limited to: business licenses, entity registration, charitable solicitation registration, etc, Manage organizational credit card accounts, collecting receipts, coding, and submitting expense reports, in coordination with external accounting vendor, Marcum, Manage all bills that come through the administrative account and submit them for payment. This includes but is not limited to: benefits, property rent, legal counsel, etc.

Office Management:Mail system management and tracking, including sorting and addressing additional invoices and notices, under the guidance of the Interim Operations Director (in office), Research and aid leadership in the collaborative development and implementation of new office systems and policies to support rapidly changing work environments and staff needs. Technology and Systems

Serve as the liaison between FPL’s external IT vendor, Marcum, and all staff

In collaboration with Marcum IT, identify and execute opportunities to enhance FPL’s security, storage, data, and overall IT practices, in line with industry best practices

Serve as the main point of contact for FPL staff on all software-related concerns:

Document all IT policies as they are created, and disseminate them to staff and leadership,Collaborate with internal departments on resource management, documenting processes, and maintaining records and trends in resource management

COMPENSATION

$65-70k Full Time