Finance and Operations Specialist

Concordia College; Bemidji (MN); On-site; USD 26,000 - 33,000; Full time

Benefits offered by this job

Health Insurance

Retirement Plan

13 Paid holidays

Job summary

Concordia College's Language Villages seeks a Finance and Operations Specialist to keep the Language Training Center and its programs running smoothly. You will handle financial records, reimbursements, budgeting, and grant reporting, while coordinating logistics and registrations for participants and staff.

This role combines numerical work with administrative coordination, requiring collaboration across teams, and occasional travel.

Qualifications

• Experience performing administrative, financial, operational work with accurate records and detailed information.
• Strong proficiency with Microsoft Excel, Outlook, Word, Teams, and other Microsoft 365 tools.
• Valid driver's license and driving record that meets College insurability requirements.

Responsibilities

• Process invoices, reimbursements and payments; reconcile transactions; maintain accurate financial records; track expenditures and employee hours; and prepare regular budget reports.
• Assist with budgeting, reporting, and financial processes for the LTC and grant-funded programs, including audits, grant reporting, proposal budgets, and improvements to financial and operational processes.
• Coordinate program logistics by helping arrange housing, meals, transportation, facilities, supplies, and other operational needs for program participants and instructional staff.
• Support registration and participant communications by maintaining course information, processing registrations, preparing pre-arrival materials, tracking participant information and transportation needs, and communicating important details to colleagues and program partners.
• Provide administrative and operational support by coordinating schedules and visits, maintaining records, assisting with confidential correspondence and travel arrangements, supporting employee onboarding, and building positive relationships with colleagues, vendors, and community partners.

Skills

Strong written and verbalcommunication

Organizational skills

Customer service

Attention to detail

Education

Bachelor's degree or higher in business, finance, accounting, data analytics, operations management, public administration, or related field

Tools

Microsoft Excel

Outlook

Word

Teams

Job description

If you need assistance with the application process, please contact the Office of Human Resources at [e-mail] or 218-299-3339, or visit the Human Resources Home Page.

Position Details

Position Title:
Finance and Operations Specialist

Department:
LTC

Location:
Bemidji, Minnesota

Employment Type:
Staff,Hourly Non-Exempt

FTE:
1.0

Position Opening Date:
9/4/2026

Open Until Filled:
Yes

Screening Begins:
9/7/2026

Benefit Eligible:
Yes

General Employment Period:
Year-round

General Work Schedule (days of week):
Monday - Friday, must be available to work some evenings/weekends; occasional travel

General shift hours:
Typically, 8:00 am - 4:30 pm

Why Concordia Language Villages?

Help create experiences that connect people across languages and cultures.

At Concordia Language Villages, a program of Concordia College, our work is about more than language learning. Through immersive experiences, we help people develop the language skills, cultural understanding, and perspectives they need to communicate and connect across cultures.

The Language Training Center extends that mission through intensive, customized language and cultural competency programs for military personnel and other clients.The Language Training Center is grant-funded, and continued funding must be secured each year. Now in its tenth year, the program continues to grow and expand, and we're excited to grow our team along with it.

Behind every successful program is a team working together to manage the many financial, logistical, and operational details that make those experiences possible.If you enjoy bringing organization to complex work, collaborating with others, and using your skills to support meaningful programs, we'd love to have you on our team.

About the Role

As the Finance and Operations Specialist, you'll help keep the Language Training Center and its programs running smoothly by providing financial, administrative, and operational support. You'll manage financial records and transactions, help coordinate program logistics and registration, and work closely with colleagues throughout Concordia Language Villages to turn program plans into successful experiences.

This is a highly collaborative role with plenty of variety. One day you might be preparing a budget report or reconciling expenses; another might involve coordinating participant transportation, preparing for an upcoming program, or helping solve an unexpected logistical challenge. It's a great fit for someone who enjoys working with both numbers and people and takes satisfaction in keeping complex work organized and moving forward.What You'll Do

1. Support financial operations by processing invoices, reimbursements and payments; reconciling transactions; maintaining accurate financial records; tracking expenditures and employee hours; and preparing regular budget reports.
2. Assist with budgeting, reporting, and financial processes for the Language Training Center and grant-funded programs, including quarterly and year-end activities, audits, grant reporting, proposal budgets, and improvements to financial and operational processes.
3. Coordinate program logistics by helping arrange housing, meals, transportation, facilities, supplies, and other operational needs for program participants and instructional staff.
4. Support registration and participant communications by maintaining course information, processing registrations, preparing pre-arrival materials, tracking participant information and transportation needs, and communicating important details to colleagues and program partners.
5. Provide administrative and operational support by coordinating schedules and visits, maintaining records, assisting with confidential correspondence and travel arrangements, supporting employee onboarding, and building positive relationships with colleagues, vendors, and community partners.
6. Contribute across Concordia Language Villages by providing backup support, participating in projects and strategic initiatives, and helping meet evolving organizational and program needs.

For candidates who would like a more detailed understanding of the role, the full list of position responsibilities is provided below.

Position Responsibilities

1. Mission Support

• Support the mission and vision of Concordia College and Concordia Language Villages, and demonstrate the competencies as defined for this position.

2. Financial Management (30–40%)

• Process invoices, reimbursement requests and direct payment vouchers that directly relate to and are relevant to the work of the LTC and select federal grant-supported programs.
• Reconcile reimbursement requests and monthly LTC p-card transactions.
• Facilitate timely processing of all financial record keeping for the LTC using spreadsheets, reporting tools, and financial dashboards as needed.
• Implement systems to ensure timely and complete tracking of hours worked by LTC-designated employees.
• Compile monthly budget reports for the LTC director.
• Assist the LTC director with quarterly, year-end close activities, audits, and final grant reporting.
• Assist the LTC director in developing budgets for LTC grant proposals and new business development opportunities.
• Coordinate with Registration Lead to set up LTC programs in Ultracamp for invoicing; process payments for clients as needed.
• Work collaboratively with the Director of Finance and Administrative Services to improve operational and financial processes.

3. Logistical Support, Registration, Transportation and Communications (30%)

• Aid the Logistics and Client Services Manager in areas such as:
  • Communication between the LTC instructional team and CLV site and various support services.
  • Creation of facility set-up documents to ensure logistical elements are in place and taken care of prior to the start of each LTC course.
  • Purchase of program supplies and materials for LTC courses.
  • Preparation and distribution of post-enrollment/pre-arrival information for LTC students.
  • Tracking and communicating responses from LTC students to relevant internal stakeholders to support preparation for implementation of LTC courses.
  • Tracking transportation needs of LTC students and instructional team members and provide/make shuttle arrangements.
• Aid in coordination of housing, meals, transportation, and facility-related needs for LTC participants and instructional staff.
• Assist with purchasing and procurement of program supplies and materials.
• Support on-site program implementation and problem resolution.
• Assist with the onboarding of new LTC employees.
• Help maintain positive relationships with vendors and community partners.
• Provide training for others as designated.
• Assist with setting up and maintaining current records of LTC courses in the registration system.
• Process registration for LTC courses in a timely manner based on roster information received from LTC partners/clients.
• Drive a 12-passenger van for transport of program participants and staff.

4. Administrative Support (10–20%)

• Represent the Language Villages on behalf of the LTC director as assigned.
• Coordinate, prepare and assist with implementing visitor schedules and interactions with others at the Language Villages.
• Maintain positive and collaborative relationships with other departments at the Language Villages.
• Attend meetings or functions as needed to enhance the overall relationship with key stakeholders.
• Support confidential correspondence, travel arrangements, and appointments as needed.
• Organize records and perform general administrative support duties assigned.

5. Other Duties (10%)

• Support projects and strategic initiatives, particularly those related to user groups or overseen by the Director of External Relations and Strategic Initiatives.
• Participate in training and professional development.
• Provide backup support for administrative and operational functions.
• Other duties as assigned.

You'll Thrive Here If You

• Enjoy working with numbers, records, and detailed information and take pride in getting things right.
• Like being the person who keeps complex programs organized and helps ensure details don't fall through the cracks.
• Are comfortable balancing recurring responsibilities with changing priorities, deadlines, and unexpected needs.
• Enjoy collaborating with people across different teams and areas of expertise.
• Take initiative, solve problems, and can keep work moving without needing constant direction.
• Enjoy variety and are comfortable moving between financial work, administrative responsibilities, logistics, and participant support.
• Are curious about languages and cultures and find meaning in helping create successful intercultural learning experiences.

Qualifications:

What We're Looking For

We're looking for someone who can bring organization, accuracy, and a service-oriented mindset to a role that touches many different parts of the Language Training Center's work. We're most interested in someone with a strong administrative, financial, or operational foundation who can learn our systems, build strong working relationships, and grow with the role.

Minimum Qualifications

1. Experience performing administrative, financial, operational, or related work involving responsibility for accurate records, transactions, or detailed information.
2. Strong proficiency with Microsoft Excel, Outlook, Word, Teams, and other Microsoft 365 tools.
3. Valid driver's license and driving record that meets College insurability requirements.

Preferred Qualifications

1. Bachelor's degree or other education or training in business, finance, accounting, data analytics, operations management, public administration, or a related field.
2. Experience with financial processes such as expense tracking, accounts payable, reconciliations, budgeting, bookkeeping, or financial reporting.
3. Experience supporting grants, contracts, or government-funded programs.
4. Experience coordinating logistics, travel, transportation, events, or program operations.
5. Experience using accounting, financial, registration, or other business information systems.
6. Experience coordinating projects or initiatives involving multiple stakeholders or functional areas.
7. Experience in higher education, nonprofit administration, language education, or intercultural programming.
8. Interest in language learning, international education, or intercultural programming.

Skills and Abilities

The successful candidate must demonstrate the following skills and abilities:

1. Strong written and verbal communication and customer service skills, with the ability to build effective working relationships with colleagues, participants, clients, and other stakeholders.
2. Strong organizational skills and attention to detail, with the ability to maintain accurate financial, administrative, and operational records.
3. Ability to organize and prioritize multiple projects and responsibilities, meet deadlines, and adapt effectively as needs and priorities change.
4. Ability to work independently, take initiative, exercise sound judgment, and proactively identify and resolve problems.
5. Ability to maintain confidentiality and appropriately handle sensitive information.
6. Ability to work collaboratively and effectively with people from a variety of backgrounds and functional areas.
7. Ability to use common workplace technology and office equipment and learn job-specific systems and processes.

Benefits and Salary:

• Health Insurance
• Health Savings Account
• Flexible Spending Account
• Vision Insurance
• Dental Insurance
• Preventative Chiropractic Program
• Retirement Plan
• Long-Term Disability Insurance (full-time only)
• Life Insurance (full-time only)
• 13 Paid holidays including the time off between Christmas and New Year's
• MN Paid Family and Medical Leave
• Up to 100% tuition with discounts and scholarships for yourself and dependents at Concordia College and Concordia Language Villages
• Up to 50% tuition discount for dependents with Oak Grove Lutheran Schools
• Up to 100% tuition discounts for dependents with participating partners: CIC-TEP, ELCA schools, and Tuition Exchange Inc.
• Extras: access to athletic facilities, library, fitness classes, athletic events, theatre events, purchase dining on campus, free MATbus rides
• Salary– 19.50 - 24.00USDHourly Wage

The final salary will be determined based on factors such as education, experience, skills, certifications, and alignment with the position's requirements. Other considerations may include internal equity and market conditions.

Employment Contingencies: Background Check

Documents Needed to Apply

• Required Documents
  • Resume/Curriculum Vitae
  • Cover Letter
  • List of References: Contact information for at least two professional references (name, title, organization, email, and phone number)
• Optional Documents
  • Licensure
  • Certification
  • Training
  • Other

Nondiscrimination Statement

Concordia College does not discriminate against any employee or applicant for employment on the basis of race, color, creed, sex, religion, national origin, age, veteran status, disability, genetic information, sexual orientation, gender identity, marital status, familial status, public assistance status, membership or activity in a local human rights commission, or any other legally protected status. The College is committed to providing equal opportunity in employment and fostering an inclusive and respectful environment for all. Reasonable accommodations are available to qualified individuals with disabilities throughout the recruitment process. Inquiries regarding this policy may be directed to the Office of Human Resources, Concordia College, 901 8th Street South, Moorhead, MN 56562, 218-299-3339.