Finance and Grants Administrative Assistant

Catholic Charities of Denver; Denver (CO); On-site; Full time

Job summary

Catholic Charities of Denver is seeking a Finance and Grants Administrative Assistant responsible for maintaining financial records and assisting in various administrative tasks. A strong candidate will demonstrate proficiency in Microsoft Office, organizational skills, and effective communication abilities. This full-time position offers a unique opportunity to contribute to a mission-driven organization with a supportive work environment and generous benefits.

Benefits

Extensive Paid Time Off

15 Paid Holidays annually

403b Retirement Plan with contributions

Choice of PPO Medical Plans

Qualifications

• Demonstrated understanding of Microsoft Office suite including Word, Excel, PowerPoint, and Outlook.
• Experience with accounting software is a plus.
• Strong organizational and time-management skills required.

Responsibilities

• Assist in maintaining accurate financial records including accounts payable and receivable.
• Enter financial data into accounting systems ensuring accuracy.
• Monitor and track email accounts for awards and incoming documents.

Skills

Microsoft Office

Organizational skills

Time-management skills

Communication skills

Interpersonal skills

Education

High school diploma or equivalent

Relevant college or technical school training

Tools

Accounting software

Job description

Finance and Grants Administrative Assistant

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Finance and Grants Administrative Assistant

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Description

Applications accepted on an ongoing basis until position is filled.

Description

Applications accepted on an ongoing basis until position is filled.

Administrative Assistant, Finance and Grants

OUR PURPOSE

Catholic Charities of the Archdiocese of Denver has been serving Northern Colorado since 1927. We serve tens of thousands of people each year in seven ministries: Marisol Services, Early Childhood Education, Shelter Services, Catholic Charities Housing, St. Raphael Counseling, Family, Kinship, and Senior Services; and Parish & Community Engagement.

Our employees are crucial to our success in achieving our mission to extend the healing ministry of Jesus Christ to the poor and those in need. Catholic Charities provides a work environment where self-motivated and mission driven individuals are recognized and rewarded.

Catholic Charities is an Equal Opportunity Employer. We are committed to welcoming applicants and program participants of all faiths; as well as an inclusive and welcoming environment for staff, volunteers, and program participants.

Purpose Of Position

An Administrative Assistant, Finance and Grants at Catholic Charities:

• Assist in maintaining accurate and up-to-date financial records, including accounts payable and receivable, invoices, receipts, and other financial documents.
• Occasional transportation of mail and deposits.
• Enter financial and award data into accounting systems or spreadsheets, ensuring accuracy and completeness.
• Ensure that all financial documents are properly filed and accessible for easy retrieval.
• Monitoring and tracking the email account for awards, ensuring that all incoming emails and documents are reviewed, categorized, flagged for appropriate action, and distributed to the relevant key contacts within the organization.
• Ensure accuracy in document handling and communications and all necessary steps are taken in a timely manner.
• Collaborates and fosters good working relationships with internal and external clients/ vendors to ensure our business needs are met.
  
  

Other Duties And Responsibilities

• Participates effectively as a team member through communication, cooperation, information sharing and problem solving.
• Participates in staff trainings as required.
• Participate in Division programming as appropriate.
• Any other tasks or duties as assigned.
  
  

Requirements

QUALIFICATIONS

• Demonstrated understanding of Microsoft Office including Word, PowerPoint, Excel, Outlook, and Teams.
• Experience with accounting software is a plus.
• Strong organizational and time-management skills, with the ability to prioritize tasks and manage multiple responsibilities effectively.
• Ability to work effectively within the framework of Catholic teachings.
• Strong organizational, communication, interpersonal and presentation skills
  
  

EDUCATION And/or EXPERIENCE

High school diploma or equivalent required, college or technical school in related field; and/or training; or equivalent combination of education and experience.

CERTIFICATES, LICENSES, REGISTRATIONS

Valid CO driver’s license, satisfactory driving record and proof of insurance required.

Compensation & Benefits

Salary: $19.00-$21.00/hour

Training: We provide a robust training curriculum that will support our employees throughout their career. Training provided within the first year of employment includes: De-escalation & Safety; Mental Health First Aid; Substance Abuse & Mental Health; Human Trafficking; Trauma Informed Care; and many more.

Benefits: In addition to being part of a higher purpose while working in a challenging yet rewarding environment, eligible Catholic Charities employees receive a generous benefits package, including:

• Shift is Full Time, in person, Monday-Friday 8:00am-5:00 pm
• Extensive Paid Time Off (4 weeks accrual for new employees - increasing based on tenure) promoting work life balance.
• 15 Paid Holidays annually (shelters are 24/7, so if a holiday is worked, holiday pay is in included.)
• 403b Retirement Plan with Agency contribution of 4% & match up to 2% of annual compensation.
• Choice of 3 PPO Medical Plans (90% of employee's and 75% of dependent’s premiums is paid by Agency), Dental, & Vision starting the 1st day of the month following start date.
• May be eligible for Public Service Loan Forgiveness through Federal Student Loans and many more benefits.
• Part-time employees (20-29 hours per week) also receive paid annual leave, company paid holidays, and 403b retirement plan with agency contribution and match.
  
  

ARE YOU READY TO JOIN OUR TEAM?

If you are ready to make answer the call and make a difference, please submit your application online at ccdenver.org/careers. We look forward to meeting you!

We conduct background checks as part of our hiring process.

Drug-Free Workplace

Catholic Charities serves all with respect, dignity, and without discrimination in compliance with all local, state, or federal law. Consistent with applicable laws, Catholic Charities makes all decisions involving any aspect of employment or volunteer relationships without regard to any status or characteristic protected by local, state, or federal law, other than those positions which are deemed ministerial in nature (such as Chaplain requiring a clerical background). Unlawful discrimination and/or harassment is inconsistent with our philosophy of doing business and will not be tolerated. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

EEO/AA

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Non-profit Organization Management

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