Finance and Administrative Manager

Q2impact; Vermont; On-site; USD 95,000 - 150,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Paid time off

Job summary

Q2IMPACT is seeking a Finance and Administrative Manager to oversee all financial, contractual, and administrative aspects of the MEL task order for DOS and related U.S. government programs.

The role ensures budgeting, invoicing, subcontract administration, and compliance across Washington, DC and regional offices. The ideal candidate will have a Master’s in a related field and 7+ years of government-financed program experience, with strong control, reporting, and governance capabilities in

Qualifications

• Master’s degree in finance, accounting, contracts management, or related field.
• 7+ years of progressively responsible financial and administrative experience with U.S. Government contracts, grants, or international programs.
• Experience budgeting, financial reporting, invoices, and cost projections for complex multi-year projects.
• Experience administering subcontracts, consultant agreements, and other procurement mechanisms.
• Experience with federal programs (DOS/USAID/DoD) preferred.

Responsibilities

• Oversee budgeting, forecasting, and financial reporting for the task order.
• Administer subcontracts, consultant agreements, and purchase orders.
• Ensure compliance with contractual and financial requirements and company policies.
• Maintain financial records and support audits and reporting.

Skills

Project management

Team coordination

Communication

Problem solving

Process improvement

Education

Master's degree in finance/contracts management

Tools

MS Project

Excel

CRM systems

Job description

About Q2IMPACT:

Q2IMPACT is a data-first organization known for delivering innovative, customized solutions in monitoring, evaluation, learning, digital transformation, and performance management for government, security, and development partners. Drawing on deep expertise in advanced analytics, digital platforms, and AI, we help clients solve their most complex data, knowledge management, and operational challenges. Our collaborative culture values curiosity, partnership, and technical excellence.

Project Summary:

The EAP Monitoring, Evaluation, and Learning (MEL) Platform supports the U.S. Department of State’s Bureau of East Asian and Pacific Affairs (EAP), Office of Regional Assistance and Security Program (RASP), and other Department bureaus, embassies, consulates, field offices, and EAP operating units that manage or oversee foreign assistance programs. The task order provides demand-driven MEL, project design, strategic planning, performance monitoring, evaluation, data management, learning, training, third-party monitoring, infrastructure monitoring, and surge technical assistance across Washington, DC and the East Asia and Pacific region. The platform is designed to strengthen evidence-based decision-making, align programming with DOS priorities and 18 FAM 301.4 requirements, and deliver timely, high-quality services through close coordination with the COR, EAP program offices, Activity Managers, posts, and technical teams.

Position Summary:

The Finance and Administrative Manager supports the Project Director by overseeing all financial, contractual, and administrative aspects of task order implementation. The position is responsible for budgeting, financial reporting, invoice preparation, subcontract administration, consultant agreements, financial forecasting, records management, and compliance with contract requirements. The Finance and Administrative Manager ensures that resources are managed efficiently, expenditures are accurately tracked, and financial and administrative systems support successful task order execution.

This position is contingent upon award.

General Duties and Responsibilities:

• Manage task order financial operations, including budget development, expenditure tracking, financial forecasting, burn-rate monitoring, and resource management across multiple activities and taskings.


• Prepare and oversee financial reports, invoices, budget updates, cost analyses, and other financial deliverables required under the contract.


• Administer consultant agreements, subcontracts, purchase orders, and payment processes, ensuring compliance with contractual requirements and company policies.


• Maintain contract files, financial records, personnel documentation, and administrative systems necessary to support audits, contract administration, and reporting requirements.


• Support the development and review of activity budgets, technical implementation plans, work plans, and cost estimates for demand-driven assignments and surge tasking.


• Ensure compliance with contractual, financial, security, and administrative requirements and provide guidance to project staff on financial procedures, documentation standards, and cost control practices.

Minimum Education and Experience

• Master's degree in finance, accounting, business administration, contracts management, public administration, or a related field.


• Minimum seven years of progressively responsible experience managing finances and administration for U.S. Government-funded contracts, grants, cooperative agreements, or international development programs.


• Demonstrated experience preparing project budgets, financial reports, invoices, and cost projections for complex multi-year projects.


• Demonstrated experience administering subcontracts, consultant agreements, and other procurement mechanisms.


• Experience supporting Department of State, USAID, DoD, or other federal programs. Department of State experience preferred.

Required Skills and Competencies:

• Strong project operations, staffing, and organizational management skills.


• Experience managing simultaneous activities, competing priorities, and rapid-response tasking in a fast-paced environment.


• Demonstrated experience coordinating consultants, subcontractors, and dispersed technical teams.


• Strong understanding of U.S. Government contract administration, reporting requirements, and compliance procedures.


• Excellent organizational, communication, and problem-solving skills.


• Proficiency with project management, scheduling, collaboration, and reporting tools.

Required Security Clearance:

Active Secret-level clearance required.

Location and Travel:

Washington, DC; international travel as required.

Benefits of Joining Q2IMPACT:

• A dynamic group of professionals with diverse backgrounds and expertise, committed to delivering high-quality results and making a meaningful impact in communities around the world.


• An opportunity to lead and shape a growing firm that has a solid reputation in the industry and is poised for further expansion.


• A chance to work across development, diplomacy, and defense sectors, with a broad portfolio of projects and clients.


• A supportive and inclusive culture that values innovation, excellence, and collaboration.


• Competitive salary and benefits package, including health, dental, and vision insurance, and paid time off.

Join our team at Q2IMPACT, where your talents, expertise, and passion can make a difference.

Working Conditions and Required Equipment

The incumbent in these positions will work in a professional office environment and will utilize the following equipment when working

• Computer (laptop or desktop)


• Printer/Photocopier/Scanner/Fax


• Telephone


• Other (Specify if any)

The physical demands and work environment that have been described is representative of those an employee encounters while performing the essential functions of these positions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions in accordance with the Americans with Disabilities Act.

These position descriptions provide an overview of the major functions and requirements of these roles. This document is not intended to be an exhaustive list encompassing every duty and requirement of the positions; the Employee’s Manager may assign other duties as related or as otherwise deemed appropriate and necessary within the general scope, without the need for additional compensation.