Finance and Administration Director

New Mexico Biopark Society; Albuquerque (NM); On-site; USD 86,000 - 105,000; Full time

Benefits offered by this job

Health insurance

Retirement plan with employer match

Paid time off

Job summary

New Mexico BioPark Society seeks a Finance and Administration Director (Full-time, exempt) to lead financial and HR operations. The role ensures fiscal health, strong internal controls, and compliant reporting for a nonprofit organization serving the BioPark community.

You will manage the annual budget, audits, payroll, contracts, and asset management while working with leadership to optimize resources and risk management. Strong Excel skills and policy development are essential.

Qualifications

• Proven knowledge of GAAP for nonprofits.
• Experience with nonprofit accounting and grant regulations.
• Strong financial reporting and budgeting skills.

Responsibilities

• Prepare and maintain GAAP-compliant financial statements and reports for nonprofit users.
• Review and implement accounting policies to comply with GAAP and grant requirements.
• Maintain internal controls for accounting, payroll, assets, and budgeting.
• Coordinate annual audits; liaise with auditors and provide documentation.
• Manage general ledger, cash, A/P, A/R, and payroll using fund accounting.
• Develop policies to secure financial and personnel information.
• Oversee capital asset management, depreciation, and asset disposal.
• Supervise finance and development coordinator to maintain ledgers and payroll.

Skills

GAAP knowledge

Financial management

Payroll management

Financial reporting

Budgeting

HR administration

Education

Bachelor's degree in accounting/finance or related field

Tools

Abila MIP

Microsoft Excel

Job description

Position Title: Finance and Administration Director (Full-time, exempt)

Function: The Finance and Administration Director is a senior leadership position that contributes to the overall success of the New Mexico BioPark Society (NMBPS) by effectively managing all financial and human resources administration, ensuring organizational fiscal health and effective HR operations.

Areas of responsibility include but are not limited to:

Financial and Managerial Accounting and Reporting

• Prepare and maintain timely and accurate financial statements and reports appropriate for the users and in accordance with generally accepted accounting principles (GAAP) for nonprofits.
• Review and implement all accounting policies and procedures for compliance with GAAP and with requirements established by funding sources and other agencies.
• Ensure and maintain a system of internal control for all accounting transactions, and administrative controls as related to employees, fixed assets, purchases and budgeting in accordance with GAAP and Governmental Accounting Standards.
• Ensure that all statutory requirements of the organization are met, including nonprofit financial and grant regulations.
• Manage the annual audit. Prepare and compile supporting documentation, facilitate information requests and act as the point of contact for auditors.
• Document and maintain complete and accurate supporting information for all financial transactions.
• Manage financial accounting systems for cash, accounts payable, accounts receivable, and petty cash.
• Reconcile bank and investment accounts.
• Pay all bills and reimbursements with Executive Director approval.
• Records all deposits received in accordance with their restrictions, if any.
• Maintain the general ledger, accounts payable, accounts receivable and payroll using a fund accounting method to track funds by its intended purposes.
• Develop and implement policies and procedures to ensure that personnel and financial information is secure and stored in compliance with current laws and regulations.
• Organize the money-handling process and collect funds for events.
• Keep contracts current, both vendor and city, as well as partner and other contractual arrangements.
• Track and update records to pay all obligations, including dues, quarterly city staff payment, etc.
• Assist auditors in the preparation of tax returns.
• Liaise with the Board Treasurer, Finance Committee and/or Audit Committee as appropriate, including attendance at Board and similar meetings.
• Assist the Executive Director and the Board Treasurer with financial reporting as required at Board meetings and the Annual General Meeting; prepare financial statements and reports for Board meetings.
• Manage the acquisition of capital assets and ensure that assets are properly recorded, amortized, and disposed of as appropriate.
• Supervise the finance and development coordinator to maintain the general ledger, accounts payables, accounts receivables, and payroll accurately

Payroll and Administration

• Manages payroll ensuring that employees are paid in a timely and accurate manner.
• Maintain personnel files and administer the employee insurance and benefits plans.
• Manages consultants in relation to payroll and human resources.

Budget Preparation

• Work with Executive Director to oversee and lead annual budget process.
• Assist development staff on occasion with funding applications.
• Maintain financial records for each restricted donation category in a manner that facilitates timely reporting on the financial activity of individual projects.
• On a quarterly basis, update restricted funds spreadsheets for the BioPark Director and Executive Director.
• Monitor risk management policies and procedures to ensure that program and organizational risks are minimized.
• Advise the organization’s leadership on appropriate insurance coverage for the organization and the Board of Directors.
• Maximize income and reduce expenses where possible and appropriate.
• Negotiate with banks for financial services as required and appropriate.

Office Administration

• Manage and coordinate with department directors to administer, monitor and ensure compliance with all leases, contracts and other financial commitments.
• Monitor all legislation relevant to the organization (employment standards, occupational health and safety, human rights, etc.).

General

• Keep leadership informed of the status of financial activities and of significant events and problems
• Maintain professional and technical knowledge by: conducting research; attending seminars, educational workshops, classes and conferences; reviewing professional publications; establishing networks; NS participating in professional societies.
• Contribute to a team effort.
• Perform other duties as required.

Requirements

• Bachelor’s degree in accounting, finance or a related field or six or more years of financial and operations management experience. Knowledge of generally accepted accounting principles (GAAP). Knowledge of federal and state law affecting charities. Knowledge of legislation on Employment Law, Occupational Health and Safety, and Human Rights. Knowledge of and ability to utilize accounting and reporting software.

Must demonstrate competence in the following:

• Excellent written and verbal communication skills.
• Superb organizational, analytical, and time management skills; detail-oriented with strong follow-through and the ability to meet tight deadlines.
• Ability to translate financial concepts to – and effectively collaborate with – fundraising colleagues who do not necessarily have finance backgrounds.
• A multi-tasker with the ability to wear many hats in a fast-paced environment.
• Excellent interpersonal and team skills.
• Ethics/integrity beyond reproach.
• Demonstrated resourcefulness, good judgment and dedication to the mission of the New Mexico BioPark Society.

Preferred

• Knowledge of nonprofit accounting.
• Experience with Abila MIP software.
• Knowledge of fund accounting.
• Experience writing policies and procedures as well as conducting process evaluation.
• Advanced proficiency in Microsoft Excel.
• Competitive salary depending on experience, starting at $95,000. Comprehensive benefits, including health, dental and vision insurance, life and disability insurance and a 403(b) retirement plan with employer contribution and match. Short- and long-term disability and life insurance covered by New Mexico BioPark Society. Paid time off accrual of up to 120 hours during the first three years and 10 paid holidays. Opportunities to partner with senior leadership and the Board of Directors to shape organizational strategy.