Finance & Administrative Analyst - Invoices & Aid Programs

Dutech Systems; Boston (MA); On-site; USD 45,000 - 65,000; Full time

Job summary

Dutech Systems in Boston seeks a detail-oriented administrative professional to support OSFA-related finance and accounting tasks. You will process invoices, manage spreadsheets, and ensure accurate reporting while handling confidential information with discretion.

The role requires strong Excel skills, effective communication, and the ability to prioritize multiple tasks in a fast-paced environment. Collaboration with other departments and adherence to procedures are essential.

Qualifications

• Experience in finance, accounting, financial administration, or administrative support.
• Strong experience with Microsoft Excel, Word, and PowerPoint.
• Ability to create and maintain spreadsheets, reports, and professional documents.
• Strong attention to detail and accuracy when handling financial records and invoices.
• Excellent written and verbal communication skills.
• Strong organizational and time-management skills.
• Ability to handle confidential and sensitive information professionally.
• Ability to work collaboratively with individuals at different organizational levels.
• Ability to manage multiple priorities and adapt to changing requirements.

Responsibilities

• Process refund checks and update NIL collections invoices.
• Process OSFA invoices during staff absences, including monthly invoice submission and tracking.
• Track and report postage usage.
• Process and track ECSI-related invoices.
• Maintain accurate spreadsheets for invoice and submission tracking.
• Support the processing of NIL Promissory Note manifests.
• Assist with intake, review, and tracking of documentation related to institutional eligibility for state financial aid programs.
• Order office supplies and assist with mailings, scanning, and document management.
• Respond professionally to calls and inquiries from students and families.
• Coordinate with other DHE work units as needed.
• Provide general administrative and meeting-planning support to OSFA staff.
• Maintain accurate records and information in accordance with established procedures.
• Interpret and apply applicable laws, regulations, policies, and procedures.
• Prepare clear and organized reports, correspondence, instructions, spreadsheets, and other materials.
• Maintain a high level of professionalism, discretion, and confidentiality.
• Adapt to changing priorities and support urgent operational needs and special projects.

Skills

Finance administration

Microsoft Excel

Word

PowerPoint

Spreadsheets & reports

Attention to detail

Communication skills

Organization

Confidential information handling

Collaboration

Multitasking

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Job description

Dutech Systems in Boston seeks a detail-oriented administrative professional to support OSFA-related finance and accounting tasks. You will process invoices, manage spreadsheets, and ensure accurate reporting while handling confidential information with discretion.

The role requires strong Excel skills, effective communication, and the ability to prioritize multiple tasks in a fast-paced environment. Collaboration with other departments and adherence to procedures are essential.