Finance/Accounting Specialist III

Texas Department of Transportation; Austin (TX); On-site; USD 50,000 - 75,000; Full time

Job summary

The Texas Department of Transportation is actively looking for an Accounting Specialist III. You will be crucial in managing complex federal and state reimbursement billing processes, ensuring compliance, and supporting audit readiness. This role necessitates critical thinking, precision, and teamwork to navigate financial regulations efficiently.

Qualifications

• 2 years accounting, bookkeeping, payroll, auditing experience.
• Bachelor's Degree preferred in Finance, Accounting, Economics, or Business Administration.
• Knowledge of grant, fund and cost accounting principles.

Responsibilities

• Manage federal and state reimbursement billing processes.
• Maintain compliance with audit requirements by preparing and submitting documentation.
• Coordinate with divisions to resolve deferred projects.

Skills

Analytical Thinking

Collaboration

Attention to Detail

Education

Bachelor's Degree in Accounting or Business-related discipline

Tools

PSFT (Peoplesoft)

Job description

We are seeking a highly skilled and detail-oriented Accounting Specialist III to join our team. The Accounting Specialist III is responsible for managing complex federal and state reimbursement billing processes, maintaining accurate project funding records, and supporting audit readiness. This role requires a high level of precision, analytical thinking, and collaboration to ensure compliance with financial regulations and internal standards.

Essential Duties:

• Process PSFT(Peoplesoft) summary journal vouchers (SJVs) to reallocate expenses and update funding records with accuracy and timeliness.
• Maintain compliance with audit requirements by preparing and submitting accurate documentation for state, federal, and internal reviews.
• Assist with weekly FHWA reimbursement including pre bill analysis and reimbursement requests.
• Perform monthly NHTSA, FAA, FTA reimbursement billing, including pre-billing analysis, federal balance verification, and data entry into Federal Systems.
• Prepare and process miscellaneous reimbursement billings (e.g., NHTSA-FARS, FRA) addressing inquiries professionally with minimal supervision.
• Coordinate with respective divisions to resolve deferred projects and ensure timely payments.
• Assist with various tasks across the Federal Billing & Project Funding branch, including end-of-year reconciliations, Time and Labor processing, and federal project funding accuracy.
• Analyze and troubleshoot PSFT PC funding records, including support for projects with apparent overruns and cross-team assistance as needed.
• Collaborate with team members to promote a positive and supportive work environment, resolving issues constructively and communicating effectively.
• Perform other duties as assigned.

Minimum Qualifications:

Education: Bachelor's Degree in Accounting or Business-related discipline. Relevant experience may be substituted for education on a year per year basis. Substitutions for Minimum Qualifications

Experience: 2 years accounting, bookkeeping, payroll, auditing experience. (Experience can be satisfied by full time or prorated part time equivalent).

Preferred Qualifications:

• Bachelor's Degree in Finance, Accounting, Economics, Business Administration, etc. highly preferred.

Competencies:

Extensive knowledge of -

• Grant, fund and cost accounting principles and procedures
• Project and revenue accounting and compliance
• Revenue deposit procedures
• Applicable computer operating systems and relevant applications
• Auditing and investigative methods, practices and procedures
• Generally accepted accounting principles, procedures and terminology
• Bookkeeping practices and procedures
• Applicable laws, rules, and regulations
• Developing, implementing and monitoring project budgets

Expert skill in -

• Performing statistical analysis
• Researching, analyzing, and interpreting policies and state and federal laws and regulations specific to functional area
• Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management

Proficient skill in -

• Analyzing contracts and agreements with multiple parties and payment structure
• Maintaining effective working relationships with individuals and groups, both internal and external
• Using basic mathematical fundamentals
• Leading, assigning, reviewing, and monitoring the work of others
• Analyzing and organizing business and technical data
• Using standard office equipment
• Preparing and maintaining confidential and sensitive records, files and reports
• Interpreting applicable information
• Using computers and applicable programs, applications, and systems

Other Attributes -

• Exercises logic and reasoning to define problems, establish facts and draw valid conclusions; makes decisions that support business objectives and goals

Physical Requirements and Working Conditions:

• Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools
• Sitting - prolonged periods of time
• Repetitive Motion-substantial movements of the wrists, hands, and/or fingers
• Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading

Conditions of Employment:
Please click this link to read the standard conditions of employment for all positions: Standard Conditions of Employment (TxDOT)