Finance & Accounting Manager

Pleco Outsourcing; United States; Remote; USD 90,000 - 130,000; Full time

Job summary

Pleco Outsourcing is seeking a Finance & Accounting Manager to oversee day-to-day accounting operations, ensure accurate financial records, and support cash flow planning across affiliated entities.

The role requires hands-on leadership in general ledger, month-end close, payroll, AR/AP, and regulatory compliance, driving process improvements and reliable reporting for management and stakeholders.

Qualifications

• Bachelor's degree in Accountancy, Finance, or related field.
• CPA qualification is preferred.

Responsibilities

• Oversee daily bookkeeping and accounting activities across assigned entities.
• Maintain and review general ledger accounts and financial records.
• Perform and review bank, intercompany, and balance sheet reconciliations.
• Review journal entries, adjustments, and accounting transactions.
• Manage month-end and year-end closing activities to ensure accuracy and timely completion.
• Prepare, review, and issue client invoices accurately and on time.
• Monitor accounts receivable balances, collections, and outstanding invoices.
• Coordinate supplier payments according to approved payment schedules.
• Oversee payroll preparation, processing, posting, and reporting.
• Coordinate intercompany and related-party fund transfers.
• Monitor cash balances, bank accounts, and operating fund requirements.
• Assist in preparing annual budgets and periodic financial forecasts.
• Prepare cash flow projections and funding requirement reports.
• Develop and maintain internal controls and accounting procedures.
• Coordinate with auditors and regulatory compliance.

Skills

Financial reporting

Cash flow management

Regulatory compliance

Budgeting

Payroll processing

Intercompany accounting

Treasury management

Process improvement

Stakeholder communication

Accounting software

Education

Bachelor's degree in Accountancy/Finance

CPA

Tools

Xero

MYOB

QuickBooks

NetSuite

Job description

The Finance & Accounting Manager is responsible for overseeing and managing the day-to-day

finance and accounting operations of the company and its affiliated entities.

The role ensures accurate financial records, timely processing of financial transactions, effective

cash flow management, regulatory compliance, and reliable financial reporting.

This position requires a hands-on finance professional who can manage operational accounting

activities, coordinate with internal and external stakeholders, support financial planning, and

continuously improve financial processes and controls.

Key Responsibilities

• Oversee daily bookkeeping and accounting activities across assigned entities.
• Maintain and review general ledger accounts and financial records.
• Perform and review bank, intercompany, and balance sheet reconciliations.
• Review journal entries, adjustments, and accounting transactions.
• Manage month-end and year-end closing activities to ensure accuracy and timely completion.

2. Accounts Receivable & Client Billing

• Prepare, review, and issue client invoices accurately and on time.
• Monitor accounts receivable balances, collections, and outstanding invoices.
• Coordinate follow-ups on overdue receivables with relevant stakeholders.
• Ensure billing accuracy and appropriate revenue recognition.

3. Accounts Payable & Bills Management

• Review and process supplier invoices, bills, and payment requests.
• Verify supporting documentation and required approvals.
• Coordinate supplier payments according to approved payment schedules.
• Monitor outstanding payables and maintain accurate supplier records.

4. Payroll & Contractor Payments

• Oversee payroll preparation, processing, posting, and reporting.
• Verify employee and contractor payments against approved contracts, timesheets, and payroll records.
• Coordinate payroll-related statutory and tax obligations.
• Maintain accurate payroll accounting records and supporting documentation.

5. Banking & Treasury Management

• Manage day-to-day banking activities and fund transfers within approved authority limits.
• Monitor cash balances, bank accounts, and operating fund requirements.
• Prepare cash flow forecasts and identify potential funding shortfalls.
• Coordinate intercompany and related-party fund transfers.
• Monitor foreign currency transactions and related financial exposures.
• Ensure sufficient liquidity for operational and statutory obligations.

6. Budgeting, Cash Flow & Financial Planning

• Assist in preparing annual budgets and periodic financial forecasts.
• Monitor actual financial performance against approved budgets.
• Prepare cash flow projections and funding requirement reports.
• Identify budget variances, financial risks, and areas requiring management attention.
• Support management in short- and medium-term financial planning.
• Prepare and review monthly financial statements and management reports.
• Analyze profit and loss, balance sheet, cash flow, and key financial indicators.
• Conduct variance analysis against budgets, forecasts, and prior reporting periods.
• Provide accurate financial information and insights to support management decisions.
• Prepare financial reports and supporting schedules for management and Board review.
• Implement and maintain appropriate accounting procedures and internal financial controls.
• Review payment, billing, payroll, and financial approval processes.
• Ensure financial transactions are properly documented and authorized.
• Identify and escalation financial control weaknesses and operational risks.
• Support compliance with established financial policies and approval procedures.

9. Tax & Regulatory Compliance

• Monitor applicable tax, statutory, and regulatory requirements.
• Coordinate with external accountants, tax advisers, and compliance providers.
• Review tax computations, assessments, and supporting documentation as required.
• Monitor tax payment obligations and statutory deadlines.
• Support tax audits and regulatory inquiries through documentation and coordination.
• Ensure timely completion of compliance requirements by the designated responsible parties.

10. Annual Financial Statements & Audit Coordination

• Coordinate the preparation of annual financial statements and supporting schedules.
• Review financial records and documentation required for external audits.
• Liaise with auditors, accountants, and other financial advisers.
• Address audit queries and follow up on findings and recommendations.
• Support timely completion of annual financial reporting requirements.

11. Intercompany & Related-Party Accounting

• Monitor and reconcile intercompany balances and transactions.
• Coordinate intercompany invoicing, recharges, loans, and settlements.
• Maintain appropriate documentation for related-party transactions.
• Work with affiliated entities to ensure accurate and consistent accounting records.

12. Corporate & Finance Administration

• Coordinate with banks, auditors, tax advisers, accountants, and external service providers.
• Maintain financial policies, procedures, accounting records, and documentation.
• Oversee accounting systems, finance-related user access, and recordkeeping processes.
• Coordinate finance-related corporate documentation and administrative requirements.
• Identify opportunities to improve accounting workflows and operational efficiency.

13. Finance Support to Management & Affiliates

• Serve as a primary point of contact for operational finance and accounting matters.
• Provide financial support to management, business units, and affiliated entities.
• Assist in resolving finance-related operational issues.
• Escalate significant financial, compliance, tax, and cash flow risks to management.
• Support the finance and accounting team in meeting operational objectives and reporting deadlines.

The successful candidate will maintain accurate and timely financial records, ensure efficient dayto-day finance

operations, strengthen cashflow visibility, support regulatory compliance, and provide dependable financial information to management and affiliated entities.

Requirements

Education

• Bachelor's degree in Accountancy, Accounting, Finance, or a related field.
• CPA qualification is preferred.

Professional Experience

• At least 5-7 years of relevant experience in accounting and finance operations, including supervisory or management experience.
• Strong experience in general accounting, accounts receivable, accounts payable, payroll, treasury, and financial reporting.
• Experience managing accounting activities across multiple entities or affiliated businesses is an advantage.
• Familiarity with statutory compliance, taxation, and external audit coordination.
• Experience working with international or Australian business operations is an advantage.

Technical Skills

• Strong understanding of accounting principles and financial reporting requirements.
• Proficiency in accounting systems such as Xero, MYOB, QuickBooks, NetSuite, or similar platforms.
• Advanced Microsoft Excel skills, including reconciliations, financial reporting, and financial analysis.
• Knowledge of cash flow forecasting, budgeting, and financial controls.
• Experience with financial reporting dashboards and automation tools is an advantage.
• Strong attention to detail and financial accuracy.
• Excellent organizational and time management skills.
• Hands-on and proactive approach to finance operations.
• Strong analytical and problem-solving capabilities.
• Ability to manage competing priorities and reporting deadlines.
• Effective communication and stakeholder coordination.
• High level of integrity, confidentiality, and accountability.
• Ability to work independently while supporting a wider finance team.

Expected Outcomes

The successful candidate will maintain accurate and timely financial records, ensure efficient dayto-day finance operations, strengthen cashflow visibility, support regulatory compliance, and provide dependable financial information to management and affiliated entities.