Finance Accountant - Deputy Treasurer

City of Baraboo; Baraboo (WI); On-site; USD 42,000 - 65,000; Full time

Job summary

The City of Baraboo is seeking a Finance Department staff member to support general ledger fund accounting, payable processing, and bank deposits. You will assist with month-end close, financial statements, and capital asset maintenance in a dynamic municipal environment.

Responsibilities include processing invoices, maintaining capital assets, and assisting with budgets and audits. A relevant accounting degree and municipal experience are preferred, with a Monday–Friday schedule and open

Qualifications

• Bachelor’s degree in accounting required.
• Two to three years of municipal accounting experience preferred.
• Proficient with computers and accounting software; strong Excel skills.
• Detail-oriented with ability to meet deadlines under pressure.
• Strong communication and information management skills.

Responsibilities

• Process vendor invoices and verify codes; prepare 1099s.
• Maintain and reconcile monthly capital asset records and depreciation schedules.
• Assist with monthly fund reconciliations and budget processes.
• Enter journal entries and budget amendments regularly.
• Prepare state reports such as unclaimed property and room tax.
• Handle cash receipts, daily deposits, and electronic payments.

Skills

Computers proficiency

Detail-oriented

Communication skills

Information management

Education

Bachelor’s degree in accounting

2–3 years municipal accounting experience

Tools

Excel

Accounting software

Microsoft Office

Job description

Serve as support staff to the Finance Department focusing on general ledger fund accounting, day-to-day accounts payable processing, and bank deposits. Assist with month‑end closing, financial statements, budget preparation, and maintenance of capital asset records.

Supervision

Received: Work under the direct supervision of the Finance Director and general supervision of the City Treasurer and City Clerk to complete assigned duties accurately, timely and according to targeted deadlines.

Exercised: Not applicable.

Accounts Payable responsibilities

• Pay vendors, consultants, and contractual obligations upon verification of the Department Heads. Verify account codes for proper assignment for budgeted expenditures. Maintain electronic vendor files and prepare and process 1099s.
• Process invoices and purchase orders on behalf of the Administrator, Finance Director, and CDA Director. Research and resolve invoice discrepancies, reconcile vendor statements, correspond with vendors and respond to accounts payable inquiries.
• Manage the accounts payable check runs and create a summarized batch listing for the council packet.
• Process electronic payments, ACH payments and online payments to vendors.

Capital Asset responsibilities

• Process, maintain, and reconcile monthly Capital Asset Records and depreciation schedules.

Fund Accounting assistance

• Assist with monthly fund account balance reconciliations. Oversee the activity in Stormwater, Streetlight, CDA and UW funds.
• Assist with updating TIF worksheets, Municipal Report Form C and other forms required by the State or other fiscal agents.

Accounting and Budgets

• Responsible for inspecting and reconciling the Special Revenue fund account balances.
• Participate, prepare and enter in the annual budget process.
• Responsible for entering journal entries and budget amendments on a regular basis to reflect on‑going account activities.
• Prepare returns for State agencies such as unclaimed property, and room tax report.
• Assist with maintaining and coordinating the chart of accounts across the organization.
• Assist with computing and allocating facility insurance costs per department, utility, or component unit.
• Assist with the preparation of accounts receivable invoices, follow up with past‑due notices and submit account collections.

Audit

• Responsible for pertinent year‑end journal entries/adjustments and provide relevant documents to City auditors.
• Reconcile and prepare the annual statement of revenue and expenditures for S.E.S.A. and SEFA Awards.
• The monthly maintenance, balancing and documenting of various balance sheet accounts and capital assets for general fund and certain other fund accounts.

Taxation

• Gather and maintain special assessment records, collections, name/address changes and calculation information to assist with preparation of the City’s tax roll. Keep a compilation list for inclusion on the tax roll. Answer questions on special assessments, taxes, and property valuations.
• Keep records on late lottery credit claims.

Cash Receipting

• Serve as the secondary collection point for all monies of the City including utility payments, pet and other licenses, property tax collections, and all other monies collected by the City.
• Perform and record bank transfers for electronic payments.
• Deliver daily deposits to financial institutions for all funds.
• Serve as a secondary point of contact for internal customers and secondary for external customers in person, via email or telephone conversations.

Peripheral Duties

• All other duties as assigned by the Finance Director.
• Be sworn as a Deputy Treasurer.
• Provide backup for the City Treasurer.
• Notary Public Commission and recertification every 5 years.
• Assistance with the administration, reporting and submission of federal and state grant programs.
• Assist with basic voter registration.

Desired Minimum Qualifications

• Proficient with computers, multiple accounting software systems, and Microsoft Office Suite.
• Detailed oriented with the ability to work in a fast‑paced environment with minimal errors.
• Skilled in the operation of office tools and equipment.
• Able to meet and assist the public, communicate effectively and in writing, follow oral and written instructions, meet deadlines, work under pressure and/or frequent interruptions.
• Knowledge of business, spelling, arithmetic, deductive reasoning, and vocabulary.
• Be willing to explore new technology and to train in specialized applications

Education and Experience

• A bachelor’s degree in accounting is required.
• Two to three years of in charge accounting experience beyond education, municipal setting preferred

Key Competencies

• Organizing and prioritizing
• Attention to detail and accuracy
• Confidentiality
• Judgment
• Communication skills
• Information management skills
• Problem‑solving skills
• Teamwork
• Ability to meet deadlines

Tools and Equipment Used

Telephone, personal computer, copy machine, adding machine, scanner, fax machine and software programs: customized accounting and general ledger, tax collections, Microsoft Office Suite including Word, and Excel.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is required to sit, talk, and listen. The employee is required to walk, use hands to finger, handle or operate objects, tools or controls; and reach with hands and arms, bend and stoop.

The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is moderately noisy and with frequent interruptions.

This is a Monday‑Friday 40 hour/week work schedule with daily hours of 7:30 am – 4:30 pm.

Position is open until filled with first review due by 4:00 PM on Monday, September 21, 2026. Applicants are subject to a background check.

The City of Baraboo Is an Equal Opportunity Employer