Filing Specialist - 3rd Shift

Toppan Merrill; New Jersey; On-site; USD 50,000 - 67,000; Full time

Benefits offered by this job

Medical, Dental, Vision and Life insurance

Employer contribution to 401(k)

Paid time off including vacation and sick leave

Paid parental leave

Wellness resources and employee assistance program

Job summary

A global leader in regulatory documents is seeking a Filing Specialist for the 3rd shift. In this role, you will convert documents into SEC-compliant HTML while managing client communications and compliance requirements. The ideal candidate will possess exceptional customer service and communication skills, a Bachelor's degree is preferred, and proficiency in Excel and GoFiler software is beneficial. The position offers competitive pay starting at $50,000 annually with potential raises.

Qualifications

• Understanding of the EDGAR process and lifecycle for document conversion and filing.
• Experience managing compliance and transactional projects.
• Strong understanding of SEC form types.

Responsibilities

• Convert documents into SEC-acceptable HTML for filing.
• Lead or assist in preparing client financial disclosure documents.
• Manage client relationships regarding SEC compliance.

Skills

Customer service skills

Attention to detail

Communication skills

Technical aptitude

Keyboard/typing skills

Education

Bachelor’s degree from an accredited college or university

Tools

GoFiler software

Excel

Word

PPT

Adobe products (Acrobat, Photoshop)

Job description

Filing Specialist – 3rd Shift

Company: Toppan Merrill

Job Description

Toppan Merrill is a global leader in the preparation of regulatory disclosure documents. We are expanding our EDGAR Client Service team. In this 3rd shift role, you will convert documents from various formats into EDGAR‑compliant HTML, while managing strong communication and customer service with internal and external clients.

Responsibilities

• Convert and edit Word, Excel, PPT, and PDF documents into SEC‑acceptable HTML for filing with the Securities and Exchange Commission.
• Lead and/or assist with the preparation of various client financial disclosure documents.
• Manage client relationships and communicate SEC compliance requirements and filing deadlines.
• Coordinate with colleagues and internal teams to ensure client SEC filings are executed on time and accurately.
• Proactively reach out to customers and address any needs that arise.
• Quickly identify document types and required submission changes.
• Work closely with Manager to determine priorities and workflow.

Qualifications

• Understanding of the EDGAR process and lifecycle (document conversion, formatting, filing).
• Extraordinary customer service skills and solid understanding of managing compliance and transactional projects, SEC form types and strong technical aptitude.
• Exceptional communication skills with the ability to state messages clearly and understandably for customers.
• Strong attention to detail and ability to follow directions and company guidelines.
• Bachelor’s degree from an accredited college or university (preferred).
• Advanced knowledge of Excel, Word, and PPT.
• Experience with GoFiler software preferred.
• Familiarity with Adobe products (Acrobat, Photoshop).
• Strong keyboard/typing skills required.
• SEC compliance (form‑type) and XBRL knowledge a plus.

Benefits

• Medical, Dental, Vision and Life insurance for employees and dependents.
• Employer contribution to 401(k).
• Paid time off including vacation, sick, community involvement, bereavement, jury duty, and holidays.
• Paid parental leave.
• Paid community involvement/volunteer days.
• Wellness resources and employee assistance program.

Salary

Competitive pay starting at $50,000 annually, with performance raises available at 9 and 18 months. Expected base pay after 18 months is $67,000. Actual salaries may vary by education, training, experience, professional achievement, business needs, and location.

EEO Statement

Toppan Merrill is an equal‑opportunity/affirmative action employer. Qualified individuals, including qualified women, minorities, individuals with disabilities and veterans, are encouraged to apply.