File Clerk

Quintairos, Prieto, Wood & Boyer, P.A.; Glendale (CA); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Health benefits

401(k) with match

Paid time off

Career growth

Job summary

Quintairos, Prieto, Wood & Boyer, P.A. (QPWB) seeks an experienced File Clerk to join our Glendale office, supporting a busy Workers’ Compensation Defense practice. This full-time, in-office role handles mail, documents, and case files while ensuring accuracy and timely distribution.

The ideal candidate is organized, dependable, and comfortable managing a high volume of documents in a fast-paced law office environment. We offer competitive compensation and a comprehensive benefits package.

Qualifications

• 3+ years of law office experience preferred
• Experience in a file clerk or records role preferred
• Experience scanning, digitizing, indexing, and archiving legal documents in a case management system
• Proficiency in Word, Outlook, and Excel
• Strong organizational skills and exceptional attention to detail
• Ability to follow established document and mail management procedures
• Ability to manage high volume of documents in a fast-paced environment
• High School Diploma or equivalent required

Responsibilities

• Process and distribute incoming mail and documents to attorneys and staff
• Scan, digitize, index, and archive documents in the case management system
• Organize and maintain legal documents, medical records, and case materials
• Ensure documents are saved in the correct electronic files
• Retrieve files for diary, tasks, and court calendars
• Coordinate outgoing mail and mailings, including for remote team members
• Assist with exhibit preparation and organization
• Answer and route incoming calls
• Maintain office organization and replenish supplies
• Support attorneys and staff as needed

Skills

Legal admin

Attention to detail

Organizational skills

MS Office

Education

High School Diploma

Tools

Microsoft Excel

Case management system

Job description

Quintairos, Prieto, Wood & Boyer, P.A. (QPWB), a multi-office national defense firm and the largest minority- and women-owned law firm in the United States, is seeking an experienced File Clerk to join our Glendale office, supporting our Workers’ Compensation Defense practice. This is a full-time, in-office position offering competitive compensation and a comprehensive benefits package.

About the Role

The File Clerk will play an important role in supporting the day-to-day operations of a busy Workers’ Compensation Defense practice. This position will be responsible for processing, organizing, maintaining, and distributing incoming mail, correspondence, and legal documents while ensuring case files remain accurate and up to date.

The ideal candidate is a quick learner who is organized, dependable, and comfortable managing a high volume of documents in a fast-paced law office environment. Consistency, attention to detail, and strong follow-through are essential for success in this role.

Primary Duties and Responsibilities

• Sort and process incoming physical mail, emailed documents, and electronic faxes
• Distribute incoming documents and correspondence to the appropriate attorneys, legal staff, and case files
• Scan, digitize, index, and archive mail and legal documents within the firm’s electronic case management system
• Organize, label, and maintain legal documents, medical records, correspondence, and other case materials
• Ensure documents are accurately saved and maintained within the appropriate electronic files
• Retrieve requested files and documents for the firm’s diary and task system, legal and medical projects, and attorney court calendars
• Process and coordinate outgoing mail and mailings, including materials for remote team members
• Assist with exhibit preparation and organization as needed
• Answer and route incoming telephone calls
• Assist with maintaining office organization and replenishing supplies
• Help ensure common office areas remain organized and properly maintained
• Provide additional clerical and administrative support to attorneys and legal staff as needed

Qualifications

• 3+ years of law office experience preferred
• Prior experience in a file clerk, records, legal administrative, or similar law firm support role preferred
• Experience scanning, digitizing, indexing, and archiving legal documents within a case management system
• Proficiency in Microsoft Office Suite, including Word, Outlook, and Excel
• Strong organizational skills and exceptional attention to detail
• Ability to consistently follow established document and mail management procedures
• Ability to manage a high volume of documents and competing priorities in a fast-paced environment
• Strong work ethic, dependability, and willingness to learn
• Ability to work effectively both independently and as part of a legal team
• High School Diploma or equivalent required

What We Offer

QPWB offers competitive compensation and a comprehensive benefits package for full-time employees, including:

• Medical, dental, and vision insurance
• Employer-paid life insurance and short-term disability
• 401(k) with employer match
• Paid vacation, holidays, and personal time off
• Opportunities for professional growth within a national law firm

QPWB is an Equal Opportunity Employer.

Join a Team of Difference Makers

Joining Quintairos, Prieto, Wood & Boyer, P.A. (QPWB) means becoming part of a team of difference-makers who are passionate about making a positive impact in the legal profession. Our commitment to excellence, diversity, and innovation extends to every aspect of the firm.

The pay range for this role is:

18 - 22 USD per hour (Los Angeles (Glendale))