File Clerk

Veterans Health Administration; Atlanta (GA); On-site; USD 39,000 - 50,000; Full time

Job summary

Veterans Health Administration in Atlanta is seeking a File Clerk in the Medical Records department to support Health Information Management Services. The role focuses on filing, scanning, indexing, and transferring health information while maintaining confidentiality and data integrity.

The position emphasizes precise document handling, use of scanning software, and adherence to security protocols. Normal work hours are Monday through Friday, 7:00 AM to 3:30 PM, with Federal employment benefits.

Qualifications

• A transcript must be submitted with your application if you are basing all or part of your qualifications on education.
• Only education or degrees recognized by the U.S. Department of Education from accredited institutions may be used to qualify for Federal employment.
• If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript.

Responsibilities

• Receives, scans, indexes, and transfers health information.
• Maintains confidentiality of electronic and paper records and ensures secure handling.
• Ensures record integrity and reviews image quality during scanning.
• Performs filing, retrieval, and clerical duties in health records.
• Work Schedule: Full-Time Monday-Friday 7:00 AM - 3:30 PM.

Job description

• Department: Department of Veterans Affairs

This position serves as a File Clerk in the Medical Records department within Health Information Management Services at the Atlanta VA Medical Center. The primary purpose of the role is to provide timely and accurate filing and scanning of medical records to support the efficient operation of the medical facility.

Key Responsibilities

Performs the receipt, intake, scanning, indexing, quality control, destruction, and transfer of health and administrative information. Scans documents electronically into computerized databases (i.e., imaging); ensures the documents are associated to the correct patient record; and confirms record integrity and reviews the image quality.

Reviews documents for scanning criteria and ensure necessary medical/administrative information meeting the criteria is integrated into the appropriate database through personal computer scanning software and hardware.

Maintains confidentiality of all electronic records and paper components of the health record; follows appropriate procedures when mailing and disposing of health information; and ensures sensitive health records are maintained in an extra-secure manner and available only to requestors in the scope of their official duties. Searches and obtains from files previous correspondence or related subject matter and forwards the assembled material to the proper official for action.

Maintains an up-to-date master file of all administrative circulars, notices and publications and provides complete sets to field offices upon request. Utilizes a computer to perform a wide variety of record keeping, correspondence, and tracking operations; and performs filing, retrieval, and clerical duties associated with the retention, maintenance, disposition, guardianship, and control of health records in both terminal digit and alphabetic filing systems.

Performs other related duties as assigned. Work Schedule: Full-Time Monday-Friday 7:00 AM - 3:30 PM Subject to change based on agency needs. Virtual: This is not a virtual position. Position Description/PD#: File Clerk/PD07435A Relocation/Recruitment Incentives: Not Authorized. Critical Skills Incentive (CSI): Not Approved. Permanent Change of Station (PCS): Not Authorized.

Requirements & Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/.

If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Which agency is hiring for this position?

This position is with Veterans Health Administration, Department of Veterans Affairs.

What is the salary for this position?

The posted pay range is $38502 – $50056/yr.

What security clearance is required?

This position requires a Other security clearance.

What is the application deadline?

Applications close on 2026-10-09.

How many openings are available?

There are 4 openings for this position.

Who is eligible to apply?

This position is open under the 'Fed Transition' hiring path.

Related Searches

File Clerk, File Clerk jobs, File Clerk careers, apply File Clerk, File Clerk in Atlanta, File Clerk jobs Atlanta, File Clerk in Georgia, File Clerk jobs Georgia, jobs in Atlanta, careers in Atlanta, jobs in Georgia, federal jobs in Georgia, government jobs Georgia, jobs near Atlanta, Georgia, Veterans Health Administration, Veterans Health Administration jobs, Veterans Health Administration careers, Veterans Health Administration Atlanta, Department of Veterans Affairs, Department of Veterans Affairs jobs, Mail And File, Mail And File jobs, USAJOBS Mail And File, fed transition jobs, Other clearance jobs

Source: USAJOBS.gov — U.S. Federal Government