Field Trip Coordinator - Transportation

Mesa Public Schools; Mesa (AZ); On-site; USD 41,000 - 42,000; Full time

Benefits offered by this job

Vacation

Sick leave

Holidays

Retirement matched through ASRS

Health insurance

Life insurance

Performance pay

Job summary

Mesa Public Schools is seeking a dedicated Field Trip Coordinator to manage scheduling, tracking, and billing for school-owned and charter trips and events. You will support transportation staff and vendors, ensuring timely communications and accurate records.

The role requires a high school diploma, strong typing, and excellent grammar. Proficiency in Word and Excel is essential, with occasional overtime and on-call duties.

Qualifications

• Must have a high school diploma or equivalent.
• Moderate typing ability with good accuracy and strong grammar/spelling.
• Computer proficiency including basic software (Word, Excel).
• Ability to organize, prioritize multiple tasks and meet deadlines with minimal supervision.

Responsibilities

• Coordinate requests, scheduling, tracking and billing of field trips and events for Mesa Public Schools.
• Maintain department bookkeeping, billing and records; verify accuracy of bills.
• Prepare expenditure reports for field trips and activity funds.
• Produce required monthly and annual reports.
• Provide technical assistance to schools on field trip scheduling.

Skills

Typing proficiency

Grammar & spelling

Computer proficiency

Organizational skills

Communication

Time management

Teamwork

Education

High school diploma

Tools

Word

Excel

Job description

• Forbes names Mesa Public Schools in their list of Best Employers in Arizona for multiple years.
• East Valley Tribune names Mesa Public Schools as Best Place to Work in East Valley for multiple years.

• Forbes names Mesa Public Schools in their list of Best Employers in Arizona for multiple years.
• East Valley Tribune names Mesa Public Schools as Best Place to Work in East Valley for multiple years.

Employment Type

Full-time (40 hours per week)

Base Hourly

$19.89

Class/Calendar

B21, 12 months

Benefits

Vacation, sick leave, holidays, retirement matched through the Arizona State Retirement System, health, and life insurance

Performance Pay

Available annually

New Hire Experience

1% of the base hourly rate granted for each year of verified like experience (within ten years) beyond the requirement, up to a ten-year maximum

New Hire Education

1% of the base hourly rate awarded for an AA or higher degree if not required for the position

Job Summary

To coordinate all requests, scheduling, tracking and billing of school-owned and charter field trips, activity trips and special events for Mesa Public Schools.

Key Responsibilities

• Coordinate all requests, scheduling, tracking and billing of school-owned and charter field trips, activity trips and special events for Mesa Public Schools
• Perform all necessary department bookkeeping, billing and recordkeeping functions for field trip cost and data bank accountability; verify billing accuracy
• Monitor and prepare expenditure reports of funds used for field trips and activity trips
• Complete required monthly and annual reports
• Provide technical assistance to all schools relative to field trip scheduling
• Provide prompt management of trip emergencies
• Assign and dispatch field trip and activity buses and drivers
• Perform general office duties
• Communicate with contractors relative to charter trips
• Assist other personnel as may be required for the purpose of supporting them in the completion of their work activities
• Assists with other assigned duties as appropriate to the area of assignment and Mesa Public Schools

Required Qualifications

• High school diploma or equivalent

Skills & Competencies

• Models the attributes and skills of the MPS Portrait of a Graduate
• Demonstrates commitment to the MPS Promise that every student is known by name, served by strength and need, and graduates ready for college, career and community
• Moderate proficiency in typing, with good accuracy; excellent test battery; excellent knowledge of grammar and spelling
• Computer proficiency to include use of basic software applications (Word, Excel, etc.)
• Ability to organize and prioritize multiple tasks and to meet deadlines while working with frequent interruptions and minimum supervision; accuracy and attention to detail a must
• Ability to establish and maintain detailed accurate records
• Ability to communicate effectively (verbal and written); to establish and maintain effective working relationships with district personnel, contractors and public
• Ability and willingness to work overtime and to perform ‘on-call’ duties as needed, weekends and evenings possible

Work Environment & Physical Requirements

• Working primarily in a school district office setting
• Frequent use of computers for scheduling, communication, and recordkeeping
• Regular meetings with teachers, principals, transportation staff, and vendors
• Occasional site inspections of trip locations to ensure safety and appropriateness
• Requires walking, standing, and possibly extended periods outdoors during site visits or field trips
• Occasionally may need to lift or carry materials (e.g., forms, supplies, emergency kits), typically under 25 pounds

Equal Opportunity Employer Statement

Mesa Public Schools is an equal opportunity employer and complies with all applicable federal, state, and local laws regarding equal employment opportunity and anti-discrimination. The District strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. Applicants and employees may contact Human Resources to request reasonable accommodations needed to perform the essential functions of this position.