Field Trip Coordinator - Transportation

Transportation; Mesa (AZ); On-site; USD 41,000 - 46,000; Full time

Benefits offered by this job

Vacation

Sick leave

Holidays

Health insurance

Life insurance

ASRS retirement match

Annual performance pay

Job summary

Mesa Public Schools is seeking a Field Trip Coordinator in Transportation to manage scheduling, tracking and billing for field trips, activities, and special events. The role coordinates with schools, contractors, and drivers to ensure smooth operations.

The position requires strong organizational skills, attention to detail, and the ability to communicate effectively. This is a full-time on-site role with competitive benefits in Arizona.

Qualifications

• High school diploma or equivalent.
• Citizenship, residency or work visa required.
• 2 years of relevant experience preferred.

Responsibilities

• Coordinate requests, scheduling, tracking and billing of school field trips and events.
• Prepare expenditure reports and manage field trip data for accountability.
• Provide technical assistance to schools on trip scheduling.
• Assign and dispatch field trip and activity buses and drivers.
• Perform general office duties and maintain billing records.
• Respond promptly to trip emergencies and issues.

Skills

Graduate traits

MPS Promise

Typing accuracy

Office software

Task prioritization

Record keeping

Verbal & written comms

Overtime flexibility

Education

High school diploma or equivalent

Job description

Field Trip Coordinator - Transportation

Mesa USD 4 Transportation - Mesa, Arizona Open in Google Maps

This job is also posted in Mesa USD 4

Job Details

Job ID: 5896129

Application Deadline: Aug 27, 2026 11:59 PM (Mountain Standard Time)

Posted: Aug 20, 2026 6:00 AM (UTC)

Starting Date: To Be Determined

Job Description

• Forbes names Mesa Public Schools in their list of Best Employers in Arizona for multiple years.


• East Valley Tribune names Mesa Public Schools as Best Place to Work in East Valley for multiple years.

Employment Type:

Full-time (40 hours per week)

Base Hourly:

$19.89

Class/Calendar:

B21,12 months

Benefits:

Vacation, sick leave, holidays,retirement matched through the Arizona State Retirement System, health, and life insurance

Performance Pay:

Available annually

New Hire Experience:

1% of the base hourly rate granted for each year of verified like experience (within ten years) beyond the requirement, up to aten-year maximum

New Hire Education:

1% of the base hourly rate awarded for an AA or higher degree if not required for the position

Job Summary:

To coordinate all requests, scheduling, tracking and billing of school-owned and charter field trips, activity trips and special events for Mesa Public Schools.

Key Responsibilities:

• Coordinate all requests, scheduling, tracking and billing of school-owned and charter field trips, activity trips and special events for Mesa Public Schools


• Perform all necessary department bookkeeping, billing and recordkeeping functions for field trip cost and data bank accountability; verify billing accuracy


• Monitor and prepare expenditure reports of funds used for field trips and activity trips


• Complete required monthly and annual reports


• Provide technical assistance to all schools relative to field trip scheduling


• Provide prompt management of trip emergencies


• Assign and dispatch field trip and activity buses and drivers


• Perform general office duties


• Communicate with contractors relative to charter trips


• Assist other personnel as may be required for the purpose of supporting them in the completion of their work activities


• Assists with other assigned duties as appropriate to the area of assignment and Mesa Public Schools

Required Qualifications:

• High school diploma or equivalent

Skills & Competencies:

• Models the attributes and skills of the MPS Portrait of a Graduate


• Demonstrates commitment to the MPS Promise that every student is known by name, served by strength and need, and graduates ready for college, career and community


• Moderate proficiency in typing, with good accuracy; excellent test battery; excellent knowledge of grammar and spelling


• Computer proficiency to include use of basic software applications (Word, Excel, etc.)


• Ability to organize and prioritize multiple tasks and to meet deadlines while working with frequent interruptions and minimum supervision; accuracy and attention to detail a must


• Ability to establish and maintain detailed accurate records


• Ability to communicate effectively (verbal and written); to establish and maintain effective working relationships with district personnel, contractors and public


• Ability and willingness to work overtime and to perform ‘on-call’ duties as needed, weekends and evenings possible

Work Environment & Physical Requirements:

• Working primarily in a school district office setting


• Frequent use of computers for scheduling, communication, and recordkeeping


• Regular meetings with teachers, principals, transportation staff, and vendors


• Occasional site inspections of trip locations to ensure safety and appropriateness


• Requires walking, standing, and possibly extended periods outdoors during site visits or field trips


• Occasionally may need to lift or carry materials (e.g., forms, supplies, emergency kits), typically under 25 pounds

Equal Opportunity Employer Statement:

Mesa Public Schools is an equal opportunity employer and complies with all applicable federal, state, and local laws regarding equal employment opportunity and anti-discrimination. The District strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law.

Applicants and employees may contact Human Resources to request reasonable accommodations needed to perform the essential functions of this position.

Position Type: Full-Time

Salary: $19.89 Per Hour

Job Categories:

Support Staff > Transportation

Job Requirements

• At least 2 year(s) of relevant experience preferred.


• Citizenship, residency or work visa required

Contact Information