Field Service Coordinator

Czarnowski; Pittsburgh (Allegheny County); On-site; USD 54,000 - 76,000; Full time

Benefits offered by this job

Medical, Dental, and Vision benefits

401K matching

Generous PTO

Paid Holidays

Collaborative work environment

Job summary

Czarnowski is seeking a Field Service Coordinator to support the Account Team with budgets, show planning, and vendor coordination for automotive and trade show events in the Pittsburgh area.

You will gather pricing, track deadlines, and organize booth information in Excel while maintaining strong vendor relationships and ensuring timely communication across teams. A strong office suite proficiency and willingness to travel are essential.

Qualifications

• Bachelor’s degree in Communications, Marketing, or related field preferred but not required.
• Strong MS Office proficiency (Word/Excel/PowerPoint) required.
• Excellent interpersonal and organizational skills.
• Ability to prioritize and multitask under deadlines.
• Willingness to travel up to 10% annually.

Responsibilities

• Research and download automotive and trade show information for clients.
• Compile pricing, deadlines, and booth details into Excel sheets.
• Secure quotes from vendors and coordinate services with the Account Team.
• Assist in creating and updating client budgets with accurate pricing.
• Order services for private events and shows; submit floorplans and insurance.
• Coordinate travel for supervising staff and manage related forms.
• Prepare and ship show materials to the supervisor before events.
• Handle ad-hoc requests from the Account Team as needed.

Skills

Interpersonal communication

Organizational skills

Prioritization & multitasking

Time management

Flexibility to travel

Education

Bachelor’s degree in Communications, Marketing, or related field

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Czarnowski is one of the four studios of the Czarnowski Collective. It combines operations, strategy, design, and fabrication to create exhibits and events that engage communities, generate brand enthusiasm, and educate consumers. It’s been over 75 years since we opened our doors, but we’re still not resting on our reputation or accolades. We’re wondering “what if...” anticipating what’s next and embracing our role within the Czarnowski Collective as forward-thinkers for forward-thinking brands.

Joining the Czarnowski Collective means the opportunity to be more than a number, more than a job title, more than a spectator. We are a collective of dreamers and thinkers, doers, and makers…and we’re searching for more of the same to join the ranks.

The Purpose:

We are looking for a Field Service Coordinator to join our team! As a Field Service Coordinator, you will assist the Account Team in creating and updating client budgets with accurate pricing, order all services for upcoming private events, automotive shows, and trade shows, and cultivate positive relationships with all vendors. This role requires excellent organizational skills as you will simultaneously manage deadlines and deliverables for multiple events. You will provide consistent, reliable support to the internal teams, ensuring timely and accurate communication throughout.

The Job:

• Research and download key information regarding Automotive and Trade Shows for specific clients. Populate and organize all pricing, deadline dates and booth information into various Excel spreadsheets as needed.
• Cultivate positive relationships with all vendors to receive accurate quotes for outside services as needed. This includes but is not limited to transportation, furniture, forklift equipment, flooring, floral, et cetera with direction from the Account Manager.
• Assist the Account Team in creating and updating client budgets with accurate pricing and quotes from show kits and preferred vendors.
• Order all services for upcoming Private Events, Automotive Shows and Trade Shows. Submit all floorplans, electrical layouts and insurance information as needed.
• Compile and ship all show materials to the appropriate supervisor prior to each show or event.
• Aid in booking necessary travel for the supervisors. This includes working with different Czarnowski city managers to complete credit card authorization forms and travel request forms.
• Perform any additional requests from the Account Team when needed.

The Person:

• Overall knowledge of Microsoft Word, Excel and PowerPoint
• Excellent interpersonal communication and organizational skills
• Ability to prioritize and multitask in a team environment while working under deadlines.
• Exemplary time management capabilities coupled with an ambitious work ethic.
• Candidate must be able to flourish in a multi-faceted, rotating daily workload.
• Bachelor’s degree in Communications, Marketing, or related field preferred but not required.
• Willingness to answer calls and emails at extended hours, including possible nights and weekends.
• Readiness to travel to conferences and meetings for learning purposes, as well as events and shows when needed. Required annual travel time: Up to 10%.

What we offer:

• Medical, Dental, and Vision benefits effective within 30 days (or less) of your start date
• 401K matching with no vesting period (you are fully vested as of day 1)
• Generous Paid Time Off (PTO)
• Paid Holidays
• Collaborative Work Environment

Core Value Statement

We recognize that the success of our business rests with the skills and efforts of our people, and in return for their contributions, our employees can expect a flexible work environment that delivers on the 10 principles that define our company culture:

• We celebrate creativity, curiosity, innovation and imagination.
• We are humble and respectful.
• We act with honesty and integrity.
• We empower and trust one another.
• We embrace individuality and an entrepreneurial spirit.
• We champion initiatives that bolster diversity, equity and inclusion.
• We prioritize safe, ethical and sustainable business practices.
• We foster a culture of meritocracy - rewarding skills and abilities, instead of influence.
• We don’t take ourselves too seriously.

Through several existing and future initiatives, Czarnowski Collective is exploring thoughtful and creative ways to embrace individuality, and more effectively champion diversity, equity and inclusion across our network.

EEO Statement

Czarnowski Collective is proud to be an Equal Opportunity Employer. We don't just accept difference – we honor, nurture, and celebrate it! All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We don’t discriminate based on race, religion, color, national origin, sex/gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.