Field Office Coordinator: Construction Admin & Logistics

01820 Fisk Electric Co - Las Vegas F; Mesa (AZ); On-site; USD 42,000 - 56,000; Full time

Job summary

Fisk Electric, a Tutor Perini Company, seeks a Field Office Coordinator in Mesa, AZ to support field operations with admin duties, document control, and seamless communication across the project team.

Reporting to the Project Manager, the role emphasizes organizing files, onboarding, timekeeping, payroll, and compliance, ensuring the field site runs efficiently while maintaining confidentiality and professional standards.

Qualifications

• High school diploma or GED required; additional coursework or degree in business/administration preferred.
• Prior administrative experience in construction, engineering, or a project-based environment preferred.
• Strong organizational, time-management, and prioritization abilities.
• Excellent written and verbal communication skills with a customer-service mindset.
• Ability to maintain confidentiality and work independently with limited supervision.

Responsibilities

• Provide administrative support to project leadership, field personnel, subcontractors, vendors, and visitors in a professional and timely manner.
• Prepare, organize, distribute, and maintain project correspondence, reports, logs, and other jobsite documentation.
• Maintain accurate filing systems and document control processes for project records, drawings, submittals, and related materials.
• Coordinate communication between the field office, project team, corporate departments, clients, subcontractors, and suppliers.
• Assist with onboarding documentation, badging, orientation records, and other project compliance requirements for field personnel.
• Support weekly payroll and timekeeping processes by collecting, reviewing, and submitting field time information accurately and on schedule.
• Process purchase orders, invoices, delivery tickets, expense documentation, and other project-related administrative records.
• Schedule meetings, coordinate logistics, prepare materials, and distribute communications and meeting documentation as needed.
• Maintain office supply inventory and help ensure the field office operates efficiently on a day-to-day basis.
• Assist project leadership with job cost support, reporting, closeout documentation, and special assignments as needed.
• Handle confidential and sensitive information with discretion and professionalism.

Skills

Organizational skills

Written and verbal communication

Customer service mindset

Confidentiality

Independence / work independently

Detail-oriented

Multitasking

Education

High school diploma or GED

Business administration degree (preferred)

Job description

Fisk Electric, a Tutor Perini Company, seeks a Field Office Coordinator in Mesa, AZ to support field operations with admin duties, document control, and seamless communication across the project team.

Reporting to the Project Manager, the role emphasizes organizing files, onboarding, timekeeping, payroll, and compliance, ensuring the field site runs efficiently while maintaining confidentiality and professional standards.