Field Office Coordinator

Align Builders, Inc.; Los Angeles (CA); Presencial; USD 70.000 - 90.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

401K

Dental

Medical

Vision

HSA

Life Insurance

Long Term Disability

PTO

On-Site

Descripción de la vacante

Align Builders, Inc. is seeking a Field Office Coordinator to manage project administration and accounting for construction projects. You will handle subcontractor agreements, insurance compliance, billings, and month-end audits while coordinating with project teams and vendors.

The role requires hands-on experience with Procore and Sage Intacct, meticulous attention to detail, and a proactive approach to learning and problem solving in a dynamic field environment.

Formación

• Bachelor’s degree preferred but not required.
• 2+ years of experience in the commercial construction industry.
• 2+ years of experience in accounting. Able to work in an accounting software (Sage Intacct).
• Experience should be in commercial construction, preferably in Health Care (OSHPD), Life Sciences, Higher Education, and Office Improvements.

Responsabilidades

• Lead all administrative and financial functions for a project, including subcontractor agreements, insurance compliance, monthly billings, and month end audits.
• Ensure Procore and Sage Intacct are set up accurately and maintained through project completion.
• Prioritize multiple projects with different deadlines and priorities.
• Set up all project administration documents and create subcontractor agreements when transferred from pre-construction.
• Organize and prepare subcontractor and vendor payments for the financial controller.
• Understand insurance requirements for projects and subcontractor endorsements.

Conocimientos

Detail-oriented

Customer service mindset

Communication

Team player

Time management

Educación

Bachelor’s degree preferred

2+ years in commercial construction

2+ years accounting with Sage Intacct

OSHPD/Life Sciences exposure is a plus

Herramientas

Sage Intacct

Procore

LCPTracker

Bluebeam

Microsoft Office

Descripción del empleo

Align Builders is on a mission to redefine the construction experience. We are seeking a Field Office Coordinator who possesses strong values, communicates clearly, displays a consistently strong work ethic, and is eager to build lasting relationships. This is an exciting opportunity to be a part of a growing company with a clear focus and purpose.

Competencies / Characteristics Required

• Meticulous and detail-oriented with a passion for customer service
• Team player with a reputation of hard work and strong personal values
• Clearly understands and embraces working together as a team
• Humble, hungry, and sharp
• Aptitude and passion to learn, listen, and grow
• Willingness to be mentored
• Thinks big picture and long term
• Can be trusted to hold themselves accountable and do the right thing even when no one is looking
• Quick to take responsibility and slow to assign blame
• Maintains a positive and professional attitude under pressure
• Optimistically fights to find hope and solutions in any situation
• Responds thoughtfully instead of reacting emotionally
• Can adhere to organizational process, protocol
• Works diligently and urgently. Skillfully prioritizes their time
• Communicates effectively and clearly
• Disciplined in managing and executing multiple tasks and assignments

Essential Functions

• Project Administration & Accountant: Lead all administrative and financial functions for a project by assisting project teams with processes including but not limited to subcontractor agreements, insurance compliance, monthly subcontractor and owner billings, and month end project job cost audits.
• Ensure the project management framework through Procore (project management software) and Sage Intacct (accounting) is set up accurately, well-organized and maintained through project completion by creating clarity and leading with excellence for all project stakeholders.
• Prioritization of critical items and tasks: Able to work on multiple projects simultaneously, each with its own deadlines and priorities.
• Assist in setting up all project administration documents. Create all contract documentation including subcontractor agreements once the project is handed over from our pre-construction team.
• Organize and prepare subcontractor and vendor payments to be submitted to our financial controller for payment.
• Knowledge and understanding of all insurance requirements for our projects and the insurances requirements for our subcontractors including understanding of endorsements (general liability, auto, workers comp, excess)
• Ensure and maintain project file integrity by confirming all project required documents have been received and executed including bonds, insurance, signed subcontractors, executed change orders, licenses, lien releases, and retention.
• Assist project team with Owner and subcontractor billings monthly to ensure we are paid and our subcontractor are paid on time. Monitor accounts receivables for all projects you are assigned to and follow up with project team when receivables are past due.
• Monitor all project financials and track all project costs. Review, validate, code, and process subcontractor and project team expenses.
• Review and approve weekly timecards.
• Certified Payroll/Labor Compliance Management: Prepare and process certified payroll reports while ensuring full compliance with federal, state, and local laws for all our public works projects using LCPTracker.
• Knowledge and an understanding of Skilled & Trained workforce requirements as well as Prevailing Wage & Davis Bacon laws and requirements.
• Stay current and compliant with labor laws and regulations, collaborating with various teams to ensure seamless implementation of labor requirements.
• Recordkeeping and Reporting: Maintain meticulous internal employee, trade partner and payroll project records, generating regular reports for internal and external stakeholders.
• Auditing and Compliance Assurance: Conduct internal audits to identify and address discrepancies or non-compliance issues, providing necessary documentation during compliance audits to our internal project teams and trade partners.
• Training and Communication: Conduct training sessions to enhance personnel's understanding of labor laws and certified payroll procedures, ensuring everyone stays up to date with the latest requirements.

Education / Experience / Requirements

• Bachelor’s degree preferred but not required.
• 2+ years of experience in the commercial construction industry.
• 2+ years of experience in accounting. Able to work in an accounting software (Sage Intacct).
• Experience should be in commercial construction, preferably in Health Care (OSHPD), Life Sciences, Higher Education, and Office Improvements.
• Proficient computer and software skills in Microsoft Office Suite (excel, word), LCPTracker, Sage Intacct, Bluebeam & Procore.
• Interpersonal skills – ability to engage with clients, internal team members, and trade contractors in a constructive, productive way to overcome obstacles and achieve result.

Compensation / Benefits / Location

• 401K, Dental, Medical, Vision, HSA, Life Insurance, Long Term Disability Mentorship, PTO
• On-Site
• Full-Time

Compensation

$70,000 - $90,000 per year.