Field Office Coordinator

Tutor Perini Corporation; Arizona; On-site; USD 45,000 - 70,000; Full time

Job summary

Fisk Electric, a Tutor Perini Company, in Mesa, Arizona, is seeking a Field Office Coordinator to support field operations and project administration on the project team.

You will manage documentation, onboarding, timekeeping, meeting logistics, and communications between the field office, subcontractors, and vendors, ensuring accurate records and smooth workflows.

A high school diploma or GED is required; a business/administration background and construction experience are preferred.

Qualifications

• Requires high school diploma or GED; further coursework or degree preferred.
• Prior administrative experience in construction, engineering, or a project-based environment preferred.
• Strong organizational skills with the ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Excellent written and verbal communication skills and a strong customer service mindset.
• Ability to maintain confidentiality and work effectively with individuals at all levels of the organization.
• Must be dependable, detail-oriented, and able to work independently with limited supervision.

Responsibilities

• Provide administrative support to project leadership, field personnel, subcontractors, vendors, and visitors in a professional and timely manner.
• Prepare, organize, distribute, and maintain project correspondence, reports, logs, and other jobsite documentation.
• Maintain accurate filing systems and document control processes for project records, drawings, submittals, and related materials.
• Coordinate communication between the field office, project team, corporate departments, clients, subcontractors, and suppliers.
• Assist with onboarding documentation, badging, orientation records, and other project compliance requirements for field personnel.
• Support weekly payroll and timekeeping processes by collecting, reviewing, and submitting field time information accurately and on schedule.
• Process purchase orders, invoices, delivery tickets, expense documentation, and other project-related administrative records.
• Schedule meetings, coordinate logistics, prepare materials, and distribute communications and meeting documentation as needed.
• Maintain office supply inventory and help ensure the field office operates efficiently on a day-to-day basis.
• Assist project leadership with job cost support, reporting, closeout documentation, and special assignments as needed.

Skills

Organizational skills

Communication skills

Detail oriented

Independent worker

Customer service

Education

High school diploma or GED

Degree in business/administration preferred

Job description

Fisk Electric, a Tutor Perini Company, is seeking a Field Office Coordinator to join our project team in Mesa, Arizona.

About Fisk Electric

If it's electric, Fisk Electric Company has it covered. Since 1913, Fisk has been one of the nation's leading providers for the design, installation and maintenance of electrical systems, structured cabling applications, integrated electronic security systems, and building technology solutions. During our storied history, we have gained experience on virtually every building type or unusual site condition in every region of the United States as well as the Middle East, Spain, the Virgin Islands, and the Caribbean. From coast to coast, notable projects include The Purple Line (D Line) Extensions in Los Angeles, SR 99 Viaduct replacement tunnel in Seattle, MGM Grand and City Center projects in Las Vegas, Third Street Light Rail in San Francisco, Minute Maid Park in Houston and multiple airport expansions and data center projects.

Extraordinary Projects need Exceptional Talent

DESCRIPTION:

As a Field Office Coordinator at Fisk Electric, reporting to the Project Manager, you will be responsible for providing administrative and project support for field operations while helping maintain efficient jobsite office processes, accurate documentation, and effective communication across the project team.

RESPONSIBILITIES:

• Provide administrative support to project leadership, field personnel, subcontractors, vendors, and visitors in a professional and timely manner.
• Prepare, organize, distribute, and maintain project correspondence, reports, logs, and other jobsite documentation.
• Maintain accurate filing systems and document control processes for project records, drawings, submittals, and related materials.
• Coordinate communication between the field office, project team, corporate departments, clients, subcontractors, and suppliers.
• Assist with onboarding documentation, badging, orientation records, and other project compliance requirements for field personnel.
• Support weekly payroll and timekeeping processes by collecting, reviewing, and submitting field time information accurately and on schedule.
• Process purchase orders, invoices, delivery tickets, expense documentation, and other project-related administrative records.
• Schedule meetings, coordinate logistics, prepare materials, and distribute communications and meeting documentation as needed.
• Maintain office supply inventory and help ensure the field office operates efficiently on a day-to-day basis.
• Assist project leadership with job cost support, reporting, closeout documentation, and special assignments as needed.
• Handle confidential and sensitive information with discretion and professionalism.

REQUIREMENTS:

• High school diploma or GED required; additional coursework or degree in business, administration, or a related field is preferred.
• Prior administrative experience in construction, engineering, or a project-based environment preferred.
• Strong organizational skills with the ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Excellent written and verbal communication skills and a strong customer service mindset.
• Ability to maintain confidentiality and work effectively with individuals at all levels of the organization.
• Must be dependable, detail-oriented, and able to work independently with limited supervision.

OUR MISSION

We build critical infrastructure that creates a better world.

OUR VISION

We strive to be the preeminent full-service civil, building, and specialty contractor by delivering innovative, transformative projects through world-class execution. We are committed to creating lasting value for our customers, upholding the highest standards of safety and integrity, generating exceptional financial results and shareholder value, and fostering a culture where our employees thrive.

Equal Opportunity Employer