Field Office Administrator - Construction Administrator

Fashion Institute of Design & Merchandising; Phoenix (AZ); On-site; USD 40,000 - 55,000; Full time

Job summary

A leading construction firm in Phoenix is seeking a Field Office Administrator. Responsibilities include typing, proofreading documents, and supporting staff in various tasks. The ideal candidate will have a high school diploma, excellent communication skills, and proficiency in MS Office. This full-time role offers a supportive work environment focused on diversity and inclusion.

Qualifications

• Excellent grammar, punctuation, proofreading, and spelling skills.
• Ability to handle confidential information.
• Ability to work in a fast-paced environment.

Responsibilities

• Type and revise materials from drafts.
• Proofread and edit documents.
• Support staff by answering calls and greeting visitors.
• Complete word processing tasks as needed.
• Provide meeting setup and travel arrangements.

Skills

Excellent verbal communication

Excellent written communication

Flexibility and ability to prioritize

Self-motivated

Detail-oriented

Proficient with MS Office

Education

High School diploma or equivalent

Tools

MS Office

Job description

Overview

Field Office Administrator - Construction Administrator - ( 180490 )

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we work to weave diversity, equity, and inclusion into our work and foster a sense of belonging throughout the company and within our communities, we constantly ask ourselves: What is our impact on the world?

Watch Our Story: https://www.hdrinc.com/our-story

Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

Responsibilities

• Type, revise and combine materials such as correspondence, reports, records, forms, meeting minutes, scientific or technical material, numerical data, and tabular information from rough draft, corrected copy or previous versions
• Proofread and edit documents for grammar, spelling, punctuation and format
• Provide support for staff as needed, including backup reception duties, answering and directing telephone calls, delivering messages, greeting employees and visitors, scheduling conference calls, and distributing incoming faxes and mail
• Complete word processing as needed, including letters, memos, reports and labels
• Provide meeting setup, travel arrangements, light accounting and other miscellaneous tasks/projects as needed
• Perform other duties as needed

Qualifications

Required Qualifications

• High School diploma or equivalent
• Excellent verbal and written communication including grammar, punctuation, proofreading, spelling and telephone skills
• Flexibility and ability to prioritize and handle multiple tasks and various managers in a fast-paced environment
• Self-motivated, well-organized and detail-oriented
• Ability to handle confidential information
• Proficiency with MS Office including Word and Outlook
• An attitude and commitment to being an active participant of our employee-owned culture is a must

Preferred Qualifications

#LI-JM8

Beliefs and Commitment

What We Believe: HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

Our Commitment: As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.

Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

Location and Status

Primary Location: United States-Arizona-Phoenix

Other Locations:

Industry: Construction, Project Controls & Design/Build

Schedule: Full-time

Employee Status: Regular

BusinessClass : Constr Eng Insp / Mntrng(CCC)

Posting details

Job Posting: Mar 24, 2025

Equity and Hiring Statement: HDR is committed to employment equity. We are an Affirmative Action and Equal Opportunity Employer. We consider all qualified applicants, regardless of criminal histories, arrest and conviction records.

Ready to learn more? Let\'s work together to make great things possible. We design solutions to the world\'s greatest challenges and are always looking for great talent to join our global teams.