Field Engineering Administrative Assistant

Bechtel Global Corporation; New Albany (OH); On-site; USD 42,000 - 56,000; Full time

Job summary

Bechtel, a global engineering and construction leader, seeks an administrative professional in New Albany, OH, to support field engineering and project controls. The role involves data organization, scheduling, and document management within the project tools.

You will work closely with the Field Engineering Team, supervision, and automation teams. Must handle confidential information, communicate effectively, and adapt to tight schedules on a large-scale construction program.

Qualifications

• Requires 2-4 years of related experience.
• Familiarity with Xfighter Suite and Teamworks.
• Proficiency in Microsoft Office; advanced skills.
• Working knowledge of SharePoint, Visio, Teams, Concur.
• Knowledge of Aconex or similar document management system.
• Excellent oral and written communication skills.
• Strong organizational skills with attention to detail.
• Experience interfacing with management and customers.
• Able to handle confidential information.
• Must be able to work independently and overtime on short notice.

Responsibilities

• Data entry into Xfighter Suite and related project tools.
• Pull quantity reports for field engineering, supervision, and area management.
• Print and organize permanent plant stickers and labels.
• Meet regularly with Project Field Engineer to align priorities.
• Coordinate client and staff requests; direct to appropriate contact.
• Manage expense reports through Concur.
• Create, organize, and distribute meeting materials.
• Prepare routine correspondence for signature.
• Assist with internal moves and space changes.
• Maintain project calendars and schedule changes.

Skills

Excellent communication

Strong organizational skills

Independent worker

Overtime availability

Interfacing with management and kunder

Tools

Xfighter Suite

Teamworks

Microsoft Office

SharePoint

Visio

Teams

Concur

Aconex

Job description

Requisition ID:297691

• Relocation Authorized:National/International - Family
• Telework Type:Full-Time Office/Project
• Work Location: New Albany, OH

Extraordinary teams building inspiring projects:

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations.

Core to Bechtel is ourVision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about ourextraordinary teams building inspiring projectsin ourImpact Report.

Project Overview:

Bechtel is building a semiconductor manufacturing plant in New Albany, Ohio. Bechtel will design and build Phase 1 of the Ohio One project, a total of 2.5 million square feet, including 600,000 square feet of cleanrooms. Construction will require as much steel as eight Eiffel Towers and as much concrete as the tallest skyscrapers.

Bechtel will strengthen future economic development in the region by partnering with the North America Building Trades Unions and suppliers to create several thousand new jobs and work with local education organizations to implement new training programs that will support the future talent pipeline.

Job Summary:

Works closely with the Field Engineering Team, Supervision, Project Controls, and the Automation Team to assist with the organization, input, and distribution of data relating to quantity and scheduling within the project tracking tools (Xfighter Suite, Setroute, Teamworks). Assist in the printing, organization, and distribution of Stickers, signage, and labeling as required per site specifications.

Performs a broad range of administrative responsibilities requiring accuracy, sound judgment, initiative, discretion, and knowledge of protocol. Assist project field engineer with reports, presentations, and other administrative tasks. #LI-CL1

Major Responsibilities:

• Work with Supervision on data entry into Xfighter Suite (Pipe Fighter, Cornerstone, Steel Slayer, ArcStryker)
• Pull quantity reports for field engineering, supervision, and area management
• Work with Field Engineers and AWP on the printing and organization of permanent plant stickers and labels
• Meet regularly with Project Field Engineer to stay informed of key issues and coordinate workload priorities.
• Coordinate requests from clients, managers, and in-house staff, determining action on important or emergency matters or directing them to the necessary contact in absence of Project Field Engineer.
• Manage expense reports through Concur.
• Create, organize, and distribute presentations or materials needed for meetings.
• Compose routine correspondence for appropriate signature.
• Assist with internal moves and space changes.
• Maintain a hard copy or electronic calendar for project field engineer.
• Independently schedule and reschedule appointments based on PFE's commitments and priorities providing adequate detail to individual items.

Education and Experience Requirements:

• Requires 2-4 years of related experience

Required Knowledge and Skills:

• Familiarity with Xfighter Suite and Teamworks
• Intermediate to advanced skills in Microsoft Office Suites. A skills test may be administered to determine proficiency.
• Working knowledge of SharePoint
• Working knowledge of Visio
• Working knowledge of Teams
• Working knowledge of Concur
• Excellent oral and written communication skills.
• Strong organizational skills with attention to detail
• Experience interfacing with management and customers
• Able to handle confidential information
• Working knowledge of Aconex or other electronic document management system
• Must be able to work independently
• Ability to work overtime on short notice as required

Total Rewards/Benefits:

For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more atBechtel Total Rewards

Diverse teams build the extraordinary:

As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.

We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Click here to learn more about the people who power our legacy.

Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age,national origin, disability, citizenship status (except as authorized by law),protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to [e-mail]