Field Administrative Assistant

Bright Horizons Children's Centers; United States; On-site; USD 24,000 - 32,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Paid vacation, sick, holiday, and Par­

401(k) retirement plan

Life insurance

Caregiving support and resources

Job summary

Bright Horizons Family Solutions, LLC. seeks a Field Administrative Assistant to support administrative workflows, communications, records, and day-to-day tasks across multiple centers and schools.

You will interact with families, staff, and visitors, ensuring a warm, professional experience while maintaining organized records and responsive service. This role requires in-person work across Manhattan, Brooklyn, Long Island City, and the Bronx area.

Qualifications

• High school diploma or GED required.
• Associate or bachelor's degree preferred.
• Office experience preferred with strong organizational, communication, and customer service skills.
• Proficiency with Microsoft Word, Excel, PowerPoint, Outlook.
• Ability to prioritize responsibilities, work effectively in a fast-paced environment, and maintain confidentiality.
• Willing to commute at least 1.5 hours each way to a center/school for temporary assignment. Mileage beyond 10 miles each way or 20 miles round trip will be reimbursed.

Responsibilities

• Provide administrative support across a group of centers or schools, including communications, calendars, reports, records, and special projects.
• Ensure licensing, attendance, payroll, and other files are current, confidential, and secure.
• Deliver welcoming, responsive customer service to prospective and enrolled families, staff, clients, and visitors.
• Help maintain a safe, welcoming environment and provide support throughout centers as needed.

Skills

Administrative support

Customer service

Attention to confidentiality

Organization & time management

Communication

Education

High School Diploma or GED

Associate or Bachelor's degree (preferred)

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Data entry

Job description

Join Bright Horizons as a Field Administrative Assistant , where your administrative expertise and customer service skills will help support children, families, and staff across a group of our centers and schools.

In this role, you'll help keep centers connected and running smoothly by supporting communications, records, systems, and day-to-day administrative needs. You'll build positive relationships with families and staff, provide a warm and professional experience, and step in where your support is needed most. You'll do rewarding work then receive big smiles and enthusiastic goodbye waves from little ones at the end of each day.

Responsibilities:

• Provide administrative support across a group of centers or schools, including communications, calendars, reports, records, and special projects
• Ensure licensing, attendance, payroll, and other files are current, confidential, and secure
• Deliver welcoming, responsive customer service to prospective and enrolled families, staff, clients, and visitors
• Help maintain a safe, welcoming environment and provide support throughout centers as needed

Qualifications:

Candidates must pass required state and company background checks and meet state and company minimum education and experience requirements:

• 18 years of age with a high school diploma or GED is required
• Associate or bachelor's degree in business or a related field is preferred
• Office experience preferred, with strong organizational, communication, and customer service skills
• Proficiency with Microsoft Word, Excel, PowerPoint, Outlook, and data entry, with the ability to learn new technology and systems
• Ability to prioritize responsibilities, work effectively in a fast-paced environment, and maintain confidentiality
• Must be willing to commute at least 1.5 hours each way to a center/school for temporary assignment. Mileage beyond 10 miles each way or 20 miles round trip will be reimbursed

Physical Requirements:

• Frequently lift, move, or hold children with a range of weight from 10 to 40 pounds; occasionally lift, move, or hold weight more than 40 pounds
• Demonstrate full range of motion to lift, reach, squat, climb, sit, and otherwise fully participate in activities
• Respond immediately and appropriately to multiple or unexpected situations or emergencies
• Maintain mental and physical alertness and an appropriate level of energy to perform essential job requirements

The full set of physical requirements for this role can be reviewed at https://careers.brighthorizons.com/job-descriptions . Bright Horizons complies with all laws that require reasonable accommodation for qualifying disabilities and/or pregnancy-related limitations.

This position requires in-person work in the Manhattan, Brooklyn, Long Island City, and the Bronx New York area.

Compensation:

The hourly rate for this position is between $17.16- 23.17 per hour per hour. The pay range listed here is what Bright Horizons in good faith anticipates offering for this job opening. Actual compensation offers within this range will depend on a variety of factors including experience, education and training, certifications, geography, and other relevant business or organizational factors.

Benefits:

Bright Horizons offers the following benefits for this position, subject to applicable eligibility requirements:

• Medical, dental, and vision insurance
• Paid vacation, sick, holiday, and parental bonding leave
• 401(k) retirement plan
• Long-term and short-term disability insurance
• Life insurance
• Money-saving discounts and financial planning tools
• Career development opportunities and free college degrees through our Horizons CDA & Degree Program
• Caregiving support and resources for the children and adults in your family

Learn more at https://careers.brighthorizons.com/us/en/health-and-wellness

Deadline to Apply:

This posting is anticipated to remain open until Novemeber 3, 2026

Compensation:

$17.16- 23.17 per hour

Life at Bright Horizons:

At Bright Horizons, you're more than your job title - you're the difference . Whether you're nurturing a child's first steps or supporting the systems behind the scenes, your work creates real impact. We're a community t