FF&E Buyer

American Cruise Lines; Guilford (CT); On-site; USD 60,000 - 80,000; Full time

Job summary

American Cruise Lines is looking for an FF&E Associate Buyer to assist with all hotel purchasing for new builds and existing ships. The Buyer will oversee purchasing functions related to furniture, fixtures, and equipment, ensuring compliance with regulations and design specifications.

Qualified applicants should have a minimum of 3 years' experience in the hospitality purchasing field, alongside strong organizational and communication skills. Join a team committed to excellence in cruise travel.

Qualifications

• Minimum 3 years’ experience in Purchasing for the Hospitality Industry.
• Experience in Interior Design and/or Purchasing of Furnishings is preferred.
• Experience with overseas product sourcing/shipping.

Responsibilities

• Establish timelines for procurement of furniture, fixtures, and equipment.
• Act as liaison with vendors to ensure timelines and specifications are followed.
• Perform quality checks and inspections of mock-up goods.

Skills

Organizational skills

Verbal and written communication skills (English)

Proficiency in Microsoft Office

Education

3 years’ experience in Purchasing for the Hospitality Industry

Job description

The FF&E Associate Buyer is responsible for assisting in all interior hotel purchasing for newbuilds and existing ships within the American Cruise Lines fleet. The Buyer oversees all purchasing functions related to furniture, fixtures, and equipment. The Buyer works with FF&E Purchasing Manager, Product Development, Operations, Designers, and company Warehouses on need assessments and delivery timelines. The Buyer ensures all items purchased are in accordance with contract, budget, design specifications, USCG regulations, guests’ standards, compliance of regulations, safety requirements, and as directed. From concept to delivery, the Buyer will engage in gathering quotes, negotiating pricing, PO creation, delivery deadlines, inventories, installations, and invoice approvals. Other functions related to the position will be required as necessary to reach design goals. This position reports to the Purchasing Manager but will work closely with the Design and Product Development teams.

At American Cruise Lines, we are driven by our values—Optimism, Commitment, Patriotism, and Merit. These values shape our culture, our service, and our people, guiding us as we work together to "Share America’s Story on the Finest American Ships."

Responsibilities

• Establish timelines for procurement of furniture, fixtures, and equipment in line with company build schedule and delivery of ships.
• Acts as company liaison with vendors to ensure timelines and design specifications are followed.
• Procurement of FF&E, artwork, tile, carpet and accessories.
• Facilitates effective communication between contractors, crew, and management.
• Generates and distributes reports to provide status updates throughout the season and/or during the refurbishment period.
• Reviews drawings and specifications presented by architects and designers, considering functionality, operational needs, and budget.
• Prepares bid documents and design and technical specifications.
• Advises and participates in contract negotiations and selection of vendors, finding alternatives when necessary.
• Ensures selected specifications comply with the safety and environmental regulations established by the company and regulatory agencies.
• Understands construction principles and reading plans and drawings.
• Maintains contact with contractors and vendors to resolve issues.
• Coordinates with contractors, architects, designers, and managers to assure the project is completed to specifications and on time.
• Monitors costs to assure budget is maintained.
• Performs quality checks and inspections of mock‑up goods.
• Ensures construction trades follow plans and build as designed.
• Evaluates and provides feedback regarding buying process improvements and enhancements for future builds.
• Performs other duties as required. This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position.

Qualifications

• Minimum 3 years’ experience in Purchasing for the Hospitality Industry.
• Experience in Interior Design and/or Purchasing of Furnishings is preferred.
• Experience with overseas product sourcing/shipping.
• Strong organizational skills and excellent verbal and written communication skills (English).
• Proficiency in Microsoft Office.

Why Join American Cruise Lines?

At American Cruise Lines, our people make the difference. We are proud to operate the newest and most innovative fleet in the country and are recognized as America’s leading river cruise specialist. Our success is rooted in hiring talented individuals and giving them the tools, training, and support to grow and thrive. Join a team that's redefining U.S. cruise travel — and be part of a company honored with multiple industry awards and built on a strong foundation of excellence and innovation.

Equal Opportunity Employer

American Cruise Lines is committed to providing equal employment opportunities for all employees and applicants. American Cruise Lines bases all employment decisions on business needs, job requirements, and individual qualifications without regard to protected characteristics, including, but not limited to, race, color, religion, sex (including pregnancy), national origin and citizenship, age (40 and over), disability (including perceived disability), generic information, military service, or any other protected characteristic under applicable federal, state, or local law. This policy applies to all aspects of employment and employment decisions, including, but not limited to, hiring, selection, job assignment, training, compensation, promotion, discipline, termination, and access to benefits.

*This job description is not intended to be a comprehensive list of the duties and responsibilities of the position and such duties and responsibilities may change without notice.