Festival Production Assistant – Live Event Ops

Insomniac Events; Miami (FL); On-site; USD 23,000 - 28,000; Full time

Job summary

Insomniac Events is seeking a proactive Production Assistant to support its Back of House department for live dance events and festivals. This role reports to the Back of House Manager and is not a remote position.

The ideal candidate thrives in fast-paced environments, excels at coordinating with vendors, and is skilled in Excel, Word, and PowerPoint. You will help organize advance documents, manage multiple projects, and ensure seamless operations across festival areas.

Qualifications

• Excellent comprehension and retention in excel, word and PowerPoint.
• Effective and concise communication skill set in electronic and verbal mediums.
• Adaptive in fast-paced environments.
• Seasoned in event planning, management, and coordination.
• Well versed in communicating with multiple vendors and advancing event production needs.
• High ability level to balance multiple projects and tasks at the same time.
• Proven track record to meet deadlines.
• Must be motivated with an “Everything is possible” attitude.

Responsibilities

• Assist Project Manager in developing, organizing and executing different festival area operations.
• Contribute to compiling advance documents relating to several festival areas.
• Act as a Vendor Liaison for all related areas of production.
• Communicate production needs in a concise and effective manner to all contributing teams.
• Support in document organization relating to all aspects of advancing, set up documents and correspondence between vendors and production departments.
• Assist in organization of advance documents relating to the executive producer branch in our organizational chart.
• Facilitate the advance credential materials for all related vendors and staff involved with the projects.

Skills

Excel

Word

PowerPoint

Communication

Adaptability

Event Planning

Vendor Liaison

Multitasking

Tools

Excel

Word

PowerPoint

Job description

Insomniac Events is seeking a proactive Production Assistant to support its Back of House department for live dance events and festivals. This role reports to the Back of House Manager and is not a remote position.

The ideal candidate thrives in fast-paced environments, excels at coordinating with vendors, and is skilled in Excel, Word, and PowerPoint. You will help organize advance documents, manage multiple projects, and ensure seamless operations across festival areas.