Festival Coordinator, Recruiting

Sundance Institute

Boulder (CO)

Hybrid

USD 46,000 - 50,000

Full time

14 days+

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Benefits offered by this job

Paid sick leave

EAP

Wellness initiatives

Festival passes and benefits

Job summary

Sundance Institute in Boulder seeks a Festival Coordinator, Recruiting to drive the full-cycle recruitment for the Sundance Festival and to serve as the first point of contact for prospective employees and new hires, representing the Institute with professionalism.

You will support onboarding, maintain HR records in the HRIS, ensure compliance with laws, coordinate training, and adapt to onsite and remote work as the Festival season demands.

Qualifications

1–2 years of related work experience in HR, people operations, recruiting, or similar experience.

Responsibilities

Drive the full cycle recruitment process, including sourcing, assessing, and interviewing all while fostering strong candidate relationships through all communications.
Collaborate with Institute departments to recruit qualified candidates by guiding and consulting on recruitment processes.
Support onboarding and offboarding, enter and update records in HRIS, and ensure compliance with laws and guidelines.

Skills

HR/recruiting experience

Communication skills

Confidentiality

Time management

Attention to detail

Office suite

DEI commitment

US work authorization

Tools

HRIS

Google Workspace

MS Office

Job description

Career Opportunities with Sundance Institute

A great place to work.

Careers At Sundance Institute

Current job opportunities are posted here as they become available.

Our employees are distributed across four main hubs: Los Angeles, California, Boulder, Colorado, New York, New York, & Salt Lake City, Utah.

The Festival Coordinator, Recruiting, is charged with facilitating the recruitment and hiring process for Sundance Institute employees, in order to help bring the annual Sundance Film Festival to life. The Coordinator will also serve as a first point of contact for prospective employees and new hires, representing the Institute, facilitating onboarding, and helping to create a positive and inclusive employee experience.

Working closely under the Manager, Talent, the Coordinator must be committed to growing and empowering a more inclusive community within our organization through equitable hiring practices that support the Institute's initiatives and goals.

This temporary position works full time (40 hours per week) from Wednesday, September 2, 2026 to Friday, February 12, 2027 and must be based within a commutable distance to Boulder, CO. While much of the day-to-day work may be performed remotely leading up to the Festival, this position will need to work onsite at key points throughout the duration of employment. Extended hours, including evenings and weekends will be required at key points to meet deadlines and respond to on-call needs as assigned.

Top priorities include but are not limited to…

Driving the full cycle recruitment process, including sourcing, assessing, and interviewing all while fostering strong candidate relationships through all communications.
Working collaboratively with Institute departments to recruit qualified candidates by guiding and consulting on recruitment processes
Ensuring job descriptions are aligned to job titles, clearly written, legally compliant, and inclusive to attract top talent.
Supporting new hire communications, onboarding and offboarding, entering and updating records within our Human Resources Information System (HRIS).
Ensuring compliance with federal, state, and local requirements and laws and that Institute recruitment and selection guidelines are followed.
Generating and issuing new hire paperwork as well as pay increases and extensions for current employees, ensuring stakeholders are updated with relevant changes.
Facilitating required trainings through our learning management system, scheduling and administering employee and intern orientations, including organizing and presenting materials, fielding questions, and partnering with the Technology team to ensure new users receive technology training.
Supporting in the implementation of offboarding and performance review procedures for seasonal Festival employees.
Supporting in the creation and facilitating the annual end of assignment survey for seasonal Festival employees, including answering employee questions, troubleshooting problems, and issuing reminders.
Providing administrative support to the department, including scheduling meetings, ensuring timelines are met, conducting follow ups, and drafting department correspondences.
Supporting management of the HR department inbox, including providing timely and accurate responses to answer questions and route needs.
Acting as a department point of contact for internal inquiries, providing guidance to Sundance employees by answering or directing their questions and detailing department processes.
Providing support to the Volunteer Resources sub-department as needed.

You have the following direct or transferable skill sets:

1-2 years of related work experience in HR, people operations, recruiting, or similar experience.
Excellent verbal, written, and interpersonal communication skills to work with a variety of individuals.
Ability to maintain confidential information.
Excellent time management and organizational skills.
Strong attention to detail and accuracy.
Proficiency in Google and Microsoft Office applications.
Commitment to Diversity, Equity, and Inclusion (DEI).
Legal authorization to work in the United States.

You will be successful in this role if you...

Drive inclusive recruitment processes that are legal and apply best practices to ensure equitable hiring.
Cultivate strong internal and external relationships with candidates, volunteers, and community organizations, through all forms of communication.
Conduct new hire onboarding that is informative, engaging, and builds passion and excitement for the Institute’s mission and programs.

In addition to an hourly pay of $22.25, this position* is eligible for benefits & perks, highlights include: