FEMA Region IX Disaster Support (California Fires) – Administrative Support Specialist (22512)

Jacobs Engineering Group Inc.; Los Angeles (CA); On-site; USD 45,000 - 80,000; Full time

Job summary

Join a forward-thinking company dedicated to making a difference in disaster recovery efforts across California. As an Administrative Support Specialist, you will play a vital role in assisting FEMA with the Public Assistance grant process. Your expertise and attention to detail will be crucial in ensuring compliance and efficiency in delivering services to applicants. This position offers a unique opportunity to contribute to meaningful projects that aid communities in their recovery from disasters. If you are passionate about making a positive impact and thrive in collaborative environments, this role is perfect for you.

Qualifications

• 5+ years of relevant experience in disaster relief or construction inspection.
• Bachelor's degree or 10+ years of relevant experience required.

Responsibilities

• Assist FEMA with administrative support for disaster recovery efforts.
• Provide reporting and management assistance for project efficiency.

Skills

Disaster Relief Experience

Construction Inspection

Customer Service

Attention to Detail

Communication Skills

Team Collaboration

Record Keeping

Flexibility

Education

Bachelor's Degree

10+ years relevant experience

Tools

Microsoft Suite

FEMA’s Grants Manager

Job description

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery, and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

Your impact

As a result of multiple fires in Los Angeles, California FEMA is seeking support from CCPRS for a new Task Order to aid in recovery efforts under our PA TAC V contract. If you want to join a company committed to you and your success, invest your technical expertise with us and support FEMA on this new Task Order.

We’re seeking Administrative Support Specialists to deploy to California to support FEMA in providing services to their applicants. You’ll help deliver the Public Assistance grant process (from applicant assignment to exit briefing) for applicants in California. As a part of the FEMA program, we’ll lean on you to support our technical professionals and aid in various or all phases of the Public Assistance grant delivery process. You’ll be a key member of the team in assisting project managers or engineers in major segments of moderate to complex projects or tasks and provide reporting and management assistance for the overall efficiency of the disaster operation. We’ll rely on your expertise and attention to detail to ensure compliance with overall FEMA Public Assistance policies and procedures.

As an Administrative Support Specialist you’ll assist both FEMA and CCPRS with the administrative and staffing support of deployed technical specialists in the field; assist the FEMA Technical Monitor and other FEMA management with multiple duties and reports including the “in-processing” of deployed staff and “out-processing” of demobilized staff; be responsible for weekly reporting submissions on work performed by the contractor as requested by the FEMA Technical Monitor; provide weekly Labor/Over Time reports, requested by, and submitted to the Technical Monitor; and timesheet review for concurrence with hour caps that may change on a weekly basis due to overtime approval by the Technical Monitor.

Bring your technical expertise and passion for FEMA disaster recovery work, and we’ll empower you to restore and improve communities across California.

Here's what you'll need

1. 5 plus years of relevant experience in field of expertise and/or disaster relief or Construction Inspection experience.
2. Bachelor’s Degree or 10 plus years of relevant experience in field of expertise as fits potential roles outlined above.
3. Must be a U.S. citizen and be able to pass a Department of Homeland Security “Public Trust” level background check.
4. Must have a clean driving record and ability to pass a Motor Vehicle Record (MVR) check.
5. Must have a current valid driver’s license.
6. Ability to mobilize within 24-48 hours, commit to a minimum 180-day assignment in California.
7. Ability to work well across multiple teams and meet critical deadlines.
8. Ability to maintain 100% accuracy of records with respect to staff attendance, vehicles, rotations, travel expense and salary processing for large numbers of staff.
9. Ability to work independently and collaboratively with FEMA to provide needed skills and expertise in support of the Public Assistance Program.
10. Flexibility to work in different locations as needed by FEMA.
11. Proficiency in Microsoft Suite.

Ideally, You’ll Also Have:

1. 10 plus years of relevant experience in field of expertise and/or disaster relief or Construction Inspection experience.
2. Significant focus and experience in providing excellent customer service, attention to detail, and must have excellent communication (writing and verbal) skills.
3. Prior experience in the PA Program: Site Inspectors, Program Delivery Managers, Public Assistance Coordinator (PAC) Crew Leader, Project Specialist, Debris Specialist, Debris Monitor, FEMA-certified Trainer, Hazard Mitigation Specialist (Sections 404 and 406), or Long-Term Community Recovery Program Specialist.
4. Trainings completed in Site Inspector training, Public Assistance Operations I (PA Ops I), Public Assistance Operations II (PA Ops II), Project Worksheet (PW) Development, and Debris Management/Operations.
5. Trainings completed in Program Delivery Manager training, Site Inspector training, Public Assistance Operations I (PA Ops I), Public Assistance Operations II (PA Ops II), Project Worksheet (PW) Development, Cost Estimating Format (CEF), Debris Management/Operations, and/or 406 Hazard Mitigation.
6. Proficiency in FEMA’s Grants Manager program.

The base salary range for this position is $45,700.00 to $80,000.00. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Qualified applicants with criminal histories will be considered for employment.