FEMA - Coordinator

CDM Smith; Tulsa (OK); Remote; USD 10,000 - 60,000; Full time

Job summary

A leading consulting firm is seeking an experienced Coordinator for their FEMA Public Assistance program. The role requires strong scheduling and expense management skills, with 100% travel expected. Candidates should have at least 5 years of in-field experience or 2 years with a bachelor's degree. This position is temporary, offering a pay range of $33.60 to $67.20 per hour.

Qualifications

• Minimum of 5 years of in-field experience or 2 years with a Bachelor’s degree.
• High School Diploma or equivalent is required.
• Must be able to travel domestically.

Responsibilities

• Assist with scheduling deployed FEMA staff and managing daily operations.
• Onboard new personnel in the field, managing accommodations and equipment.
• Review and process expense reports and engage with subcontractors for discrepancies.

Skills

Experience with FEMA procedures

Expense reporting

Scheduling and coordination

Education

High School Diploma or equivalent

Bachelor's Degree

Tools

Expense reporting software

Job description

Overview

CDM Smith is seeking an experience Coordinator to support our FEMA Public Assistance Program (CCPRS JV).

Responsibilities

• Assists with the scheduling of deployed FEMA staff including daily Call-Down lists, accountability check-ins, cost effective weekends (CEW), rotations, staff rosters and overtime approvals.
• Assists with the onboarding process in the field including verifying safe arrivals, negotiating with hotels and car rental companies when there is a shortage of availability, badging documentation, documenting for CCPRS FEMA-owned equipment that has been assigned.
• Reviews, approves and processes weekly expense reports and invoices elevating issues to the Task Order PM, creates weekly reports for presentation to FEMA Management.
• Consults with CCPRS subcontractors to resolve discrepancies in expense reporting and ensures that the time and expense documents are processed and returned to subcontractors in a timely manner in preparation for invoicing.
• Consults with CCPRS management to ensure all processes and policies are being followed. This includes notifying teams of changes in policy and conducting weekly status meetings with management to report all field activities.
• Maintains all electronic and hard copy PA-TAC files and personnel documentation for CCPRS staff.
• Acts as a first point of contact to staff at the job site for administrative issues.
• Performs other duties as required.

Minimum Qualifications

• 5 years of in-field experience or 2 years of in-field experience with a bachelor’s degree.
• High School Diploma or equivalent.
• Domestic travel is required.

Preferred Qualifications

• Experience with Federal Government travel requirements.
• Experience reviewing expense reports.

Job Details

• Job Title: FEMA - Coordinator
• Group: WAF Field Mod Fringe
• Employment Type: Temporary
• Minimum Qualifications: see above
• Pay Range Minimum: $33.60
• Pay Range Maximum: $67.20
• Assignment Category: Fulltime-Temporary
• Visa Sponsorship Available: No - We will not support sponsorship, i.e. H-1B or TN Visas for this position
• Benefits/Additional Compensation: All bonuses at CDM Smith are discretionary and may or may not apply to this position.
• Work Location Options: Successful candidate will be required to work 100% in the field locations.
• Driver's License Requirements: An appropriate and valid driver's license is required.
• Travel: 100%

EEO Statement

We attract the best people in the industry, supporting their efforts to learn and grow. We strive to create a challenging and progressive work environment. We provide career opportunities that span a variety of disciplines and geographic locations, with projects that our employees plan, design, build and operate as diverse as the needs of our clients. CDM Smith is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, pregnancy related conditions, childbirth and related medical conditions, sexual orientation, gender identity or gender expression), national origin, age, marital status, disability, veteran status, citizenship status, genetic information or any other characteristic protected by applicable law.

Why CDM Smith

Check out this video and find out why our team loves to work here! (https://www.cdmsmith.com/en/Video/Meet-CDM-Smith)

Join Us

CDM Smith – where amazing career journeys unfold. Imagine a place committed to offering an unmatched employee experience. Where you work on projects that are meaningful to you. Where you play an active part in shaping your career journey. Where your co-workers are invested in you and your success. Where you are encouraged and supported to do your very best and given the tools and resources to do so. Where it’s a priority that the company takes good care of you and your family. Our employees are the heart of our company. As an employer of choice, our goal is to provide a challenging, progressive and inclusive work environment which fosters personal leadership, career growth and development for every employee. We value passionate individuals who challenge the norm, deliver world-class solutions and bring diverse perspectives. Join our team, and together we will make a difference and change the world.

Job Site Location

United States - Nationwide

Agency Disclaimer

All vendors must have a signed CDM Smith Placement Agreement from the CDM Smith Recruitment Center Manager to receive payment for your placement. Verbal or written commitments from any other member of CDM Smith staff will not be considered binding terms. All unsolicited resumes sent to CDM Smith and any resume submitted to any employee outside of CDM Smith Recruiting Center Team (RCT) will be considered property of CDM Smith. CDM Smith will not be held liable to pay a placement fee.

Travel and Other Details

• Amount of Travel Required: 100%
• Additional/Other Notes: This is an evergreen position used to build a candidate pool for future PA TAC V opportunities; can be located in multiple West Zone states. This is not a currently open role.

Background Check and Drug Testing

CDM Smith reserves the right to require background checks and drug testing as part of the employment process as described.

Driver and Legal

Massachusetts Applicants: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.