FEMA - Coordinator

CDM Smith; Boston (MA); On-site; USD 100,000 - 125,000; Full time

Job summary

An established industry player is looking for a dedicated Coordinator to support their FEMA Public Assistance Program. In this role, you will assist with scheduling and onboarding FEMA staff, manage expense reports, and ensure compliance with policies. The ideal candidate will have strong organizational skills, attention to detail, and proficiency in Microsoft Office. This is a temporary position requiring 100% fieldwork, perfect for those looking to make a meaningful impact in emergency management. Join a team that values flexibility and customer service, and be part of a mission-driven organization that supports communities in need.

Qualifications

• 5 years of in-field experience or 2 years with a bachelor's degree.
• Must be a U.S. citizen and able to obtain a FEMA Badge.

Responsibilities

• Assist with scheduling deployed FEMA staff and onboarding processes.
• Review and process weekly expense reports and invoices.

Skills

Organizational Skills

Attention to Detail

Customer Service Skills

Written Communication

Oral Communication

Microsoft Office Suite

Flexibility

Education

High School Diploma or equivalent

Bachelor's Degree

Tools

Microsoft Office Suite

Job description

40433BR

Requisition ID: 40433BR

Business Unit: FSU

Job Description:

CDM Smith is seeking an experienced Coordinator to support our FEMA Public Assistance Program (CCPRS JV).

The ideal candidate:

1. Assists with the scheduling of deployed FEMA staff including daily Call-Down lists, accountability check-ins, cost effective weekends (CEW), rotations, staff rosters and overtime approvals.
2. Assists with the onboarding process in the field including verifying safe arrivals, negotiating with hotels and car rental companies when there is a shortage of availability, badging documentation, documenting for CCPRS FEMA-owned equipment that has been assigned.
3. Reviews, approves and processes weekly expense reports and invoices elevating issues to the Task Order PM, creates weekly reports for presentation to FEMA Management.
4. Consults with CCPRS subcontractors to resolve discrepancies in expense reporting and ensures that the time and expense documents are processed and returned to subcontractors in a timely manner in preparation for invoicing.
5. Consults with CCPRS management to ensure all processes and policies are being followed. This includes notifying teams of changes in policy and conducting weekly status meetings with management to report all field activities.
6. Maintains all electronic and hard copy PA-TAC files and personnel documentation for CCPRS staff.
7. Acts as a first point of contact to staff at the job site for administrative issues.

Minimum Qualifications:

1. 5 years of in-field experience or 2 years of in-field experience with a bachelor’s degree.
2. High School Diploma or equivalent.
3. Domestic travel is required.

Preferred Qualifications:

1. Experience with Federal Government travel requirements.
2. Experience reviewing expense reports.

Job Title: FEMA - Coordinator

Group: WAF Field Mod Fringe

Employment Type: Temporary

Skills and Abilities:

1. Must be a U.S. citizen and be able to obtain a FEMA Badge, which includes a background investigation for a Public Trust position.
2. Demonstrates good organizational skills to balance and prioritize work.
3. Strong attention to detail and customer service skills. Good written and oral communication skills.
4. Ability to adapt to change quickly and remain flexible.
5. Proficient in computer usage, including Microsoft Office Suite skills.
6. Demonstrates ability to complete assignments accurately and on time.

Work Location Options: Successful candidate will be required to work 100% in the field locations.

Driver's License Requirements: An appropriate and valid driver's license is required.