FEMA - Coordinator

CDM Smith; Aurora (CO); Remote; USD 50,000 - 70,000; Full time

Job summary

A leading engineering firm in Colorado is seeking an experienced Coordinator to support the FEMA Public Assistance Program. The Coordinator will manage staff scheduling, onboarding, and expense reporting. Ideal candidates will have strong organizational skills and must be U.S. citizens. This temporary position involves extensive travel and requires attention to detail and customer service skills.

Qualifications

• Must be a U.S. citizen and able to obtain a FEMA Badge.
• Experience with Federal Government travel requirements is preferred.
• Experience reviewing expense reports is preferred.

Responsibilities

• Schedule deployed FEMA staff and manage accountability.
• Assist in onboarding processes for deployed staff.
• Review and process expense reports and invoices.

Skills

Good organizational skills

Attention to detail

Customer service skills

Good written and oral communication skills

Proficient in Microsoft Office Suite

Education

High School Diploma or equivalent

5 years of in-field experience or 2 years with a bachelor's degree

Job description

Overview

CDM Smith is seeking an experienced Coordinator to support our FEMA Public Assistance Program (CCPRS JV).

Responsibilities

• Assists with the scheduling of deployed FEMA staff including daily Call-Down lists, accountability check-ins, cost effective weekends (CEW), rotations, staff rosters and overtime approvals.
• Assists with the onboarding process in the field including verifying safe arrivals, negotiating with hotels and car rental companies when there is a shortage of availability, badging documentation, documenting for CCPRS FEMA-owned equipment that has been assigned.
• Reviews, approves and processes weekly expense reports and invoices, elevating issues to the Task Order PM, and creates weekly reports for presentation to FEMA Management.
• Consults with CCPRS subcontractors to resolve discrepancies in expense reporting and ensures that time and expense documents are processed and returned to subcontractors in a timely manner in preparation for invoicing.
• Consults with CCPRS management to ensure all processes and policies are being followed, including notifying teams of changes in policy and conducting weekly status meetings with management to report all field activities.
• Maintains all electronic and hard copy PA-TAC files and personnel documentation for CCPRS staff.
• Acts as a first point of contact to staff at the job site for administrative issues.
• Must be a U.S. Citizen and be able to obtain a FEMA Badge, which includes a background investigation for a Public Trust position.
• Performs other duties as required.

Job Details

• Job Title: FEMA - Coordinator
• Group: WAF Field Mod Fringe
• Employment Type: Temporary
• Minimum Qualifications:
  • 5 years of in-field experience or 2 years of in-field experience with a bachelor’s degree.
  • High School Diploma or equivalent.
  • Domestic travel is required.
• Preferred Qualifications:
  • Experience with Federal Government travel requirements.
  • Experience reviewing expense reports.
• EEO Statement: We attract the best people in the industry, supporting their efforts to learn and grow. We strive to create a challenging and progressive work environment. We provide career opportunities that span a variety of disciplines and geographic locations, with projects that our employees plan, design, build and operate as diverse as the needs of our clients. CDM Smith is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, pregnancy related conditions, childbirth and related medical conditions, sexual orientation, gender identity or gender expression), national origin, age, marital status, disability, veteran status, citizenship status, genetic information or any other characteristic protected by applicable law.

Why CDM Smith?

Check out this video and find out why our team loves to work here! (https://www.cdmsmith.com/en/Video/Meet-CDM-Smith)

Join Us! CDM Smith – where amazing career journeys unfold.

Imagine a place committed to offering an unmatched employee experience. Where you work on projects that are meaningful to you. Where you play an active part in shaping your career journey. Where your co-workers are invested in you and your success. Where you are encouraged and supported to do your very best and given the tools and resources to do so. Where it’s a priority that the company takes good care of you and your family.

Job Site Location

United States - Nationwide

Additional Information

• Agency Disclaimer: All vendors must have a signed CDM Smith Placement Agreement from the CDM Smith Recruitment Center Manager to receive payment for your placement. Verbal or written commitments from any other member of the CDM Smith staff will not be considered binding terms. All unsolicited resumes sent to CDM Smith and any resume submitted to any employee outside of CDM Smith Recruiting Center Team (RCT) will be considered property of CDM Smith. CDM Smith will not be held liable to pay a placement fee.
• Amount of Travel Required: 100%
• Assignment Category: Fulltime-Temporary
• Visa Sponsorship Available: No - We will not support sponsorship, i.e. H-1B or TN Visas for this position
• Skills and Abilities:
  • Must be a U.S. citizen and be able to obtain a FEMA Badge, which includes a background investigation for a Public Trust position.
  • Demonstrates good organizational skills to balance and prioritize work.
  • Strong attention to detail and customer service skills. Good written and oral communication skills.
  • Ability to adapt to change quickly and remain flexible.
  • Proficient in computers usage, including Microsoft Office Suite skills.
  • Demonstrates ability to complete assignments accurately and on time.

Background Check and Drug Testing Information.

CDM Smith reserves the right to require background checks and drug testing as described in the original posting.