Fellowship Programs Coordinator - International Security

Harvard University; Cambridge (MA); On-site; USD 65,000 - 85,000; Full time

Job summary

Harvard University’s Belfer Center for Science and International Affairs at the Kennedy School is seeking a Fellowship Coordinator to manage ISP and Ernest May fellowships. You will organize programming, support fellows, and serve as a hub for HR policies and visa paperwork, collaborating with cross-functional partners.

The role focuses on administrative mastery, stakeholder coordination, and delivering high-quality programming for security and policy-related research in Cambridge, MA, with

Qualifications

• 2 years of administrative experience.
• Strong organizational skills with attention to detail and multi-tasking.
• Excellent written and verbal communication skills.
• Collaborative and team-oriented mindset.
• Proactive attitude and problem-solving abilities.
• Knowledge or interest in science, international affairs, national security, and policy issues is desirable.
• Familiarity with Salesforce, Marketing Cloud, and CMS platforms.
• Experience with Harvard systems and Microsoft Office/Google tools.
• Bachelor's degree in History, International Relations, or related discipline preferred.

Responsibilities

• Act as primary contact for ISP administrative matters and information resources.
• Maintain information management systems, including Salesforce.
• Oversee program accounts and budgets with the faculty director and finance team.
• Manage staff travel and reimbursements using Harvard financial systems.
• Coordinate and provide general project office support for ISP.
• Plan, organize, and execute ISP programming and events (seminars, conferences, workshops, receptions).
• Provide on-site support during programming, troubleshoot issues, and assist participants.

Skills

Administrative experience

Strong organizational skills

Excellent communication

Collaborative/team-oriented

Proactive problem-solving

Salesforce knowledge

Microsoft Office/Google Workspace

Harvard systems familiarity

Education

Bachelor's degree in History/IR or related

Tools

Salesforce

Marketing Cloud

CMS platforms

Google Workspace

Microsoft Office

Job description

Harvard University’s Belfer Center for Science and International Affairs at the Kennedy School is seeking a Fellowship Coordinator to manage ISP and Ernest May fellowships. You will organize programming, support fellows, and serve as a hub for HR policies and visa paperwork, collaborating with cross-functional partners.

The role focuses on administrative mastery, stakeholder coordination, and delivering high-quality programming for security and policy-related research in Cambridge, MA, with