Fellowship Program Administrator & Associate Residency Program Administrator (hyrbid)

University of Minnesota; Minneapolis (MN); Hybrid; USD 39,881 - 46,934; Full time

Benefits offered by this job

Competitive wages

Paid holidays

Low-cost medical, dental, and pharmacy

HSA contributions

Disability and employer-paid life保险

Retirement plans with employer góp

Job summary

The University of Minnesota seeks a Fellowship Program Administrator & Associate Residency Program Administrator to provide high-level management for four anesthesiology fellowship programs and essential support to the residency program. This hybrid role includes on-site collaboration with education leadership and occasional after-hours event support.

Ideal candidates are highly organized, proactive, and able to navigate accreditation requirements while ensuring smooth operations for faculty and

Qualifications

• BA/BS degree or equivalent combination of education and work experience totaling four years.
• Proficiency with Google Workspace (Drive, Gmail, Calendar) for organization and collaboration.
• Strong problem-solving, initiative, and independent work style.
• Excellent multitasking and prioritization with meeting deadlines.
• Professional written and verbal communication in a fast-paced environment.
• Flexibility to support events outside standard hours as needed.

Responsibilities

• 65% Fellowship Program Administration: ensure compliance with institutional, ACGME, ABA and program requirements; track changes and implement action steps.
• Coordinate recruitment and interviews for fellows; support Rank Order Lists and data organization for fellows.
• Support program directors with didactics, records, scheduling, and policy communication across stakeholders.
• Assist fellows with orientation, tracking program requirements, and navigation across systems and sites.
• Collaborate with education leadership to align fellowship practices with departmental goals.

Skills

Communication skills

Multitasking

Initiative

Time management

Collaboration

Education

BA/BS degree

Tools

Google Workspace

Job description

Fellowship Program Administrator & Associate Residency Program Administrator (hybrid)

Fellowship Program Administrator & Associate Residency Program Administrator
The Department of Anesthesiology’s education office is a fast-paced, collaborative hub serving medical students, residents, fellows, and the faculty who champion them. The Fellowship Program Administrator provides comprehensive, high-level management and support for four robust anesthesiology fellowship programs. As an Associate Residency Program Administrator, this role provides essential support to the anesthesiology residency program. The ideal candidate thrives in a dynamic work environment, is highly organized, and takes initiative to navigate complex accreditation requirements while providing exceptional operational support to both faculty and learners. Using clear and warm communication, the candidate will interact with a variety of stakeholders to support anesthesiology learners. This is a hybrid position, with 3 days on site and 2 days available for remote work per week. This role requires event support outside of normal working hours approximately 1-2 times per month. This position reports to the Associate Education Manager in the Department of Anesthesiology and works closely with the education faculty and team.

Major Responsibilities:

• 65% - Fellowship Program Administration
• ● Ensures compliance with all institutional, ACGME, ABA, and program requirements, often using time management skills to flexibly prioritize their work.
• ● Facilitates continuous program improvement by attending meetings as a key program partner, tracking major changes, and implementing action steps in response to annual ACGME survey results and internal reviews.
• ● Provides administrative support to the Program Directors by planning didactic sessions, maintaining records, supporting clinical scheduling, and ensuring policies are updated and communicated to all relevant stakeholders.
• ● Manages the recruitment of quality fellows by overseeing the application review process, scheduling interview sessions, communicating with applicants, and supporting data organization for the Rank Order Lists.
• ● Provides support to the fellows by organizing program orientation, monitoring the successful completion of program requirements, and supporting the navigation of multiple systems and sites.
• ● Collaborates closely with the Associate Education Manager and education leadership to align fellowship practices with departmental goals.

35% - Associate Residency Program Administrator

• ● Provides core operations support, serving as a dependable and highly reliable member of the education team. As part of this work, provides consistent and collaborative office support.
• ● Shares responsibility for staffing education events, including occasional hours outside of normal working hours (approximately 1-2 times per month).
• ● Provides administrative support to the Program Director and Residency Program Administrator by managing rotations, facilitating resident and faculty evaluations, and running the intern year of the program.
• ● Manages anesthesia rotations for non-anesthesia residents and fellows.
• ● Assists the Associate Education Manager and education faculty with evolving education tasks and strategic projects, as needed.

Qualifications

Required Qualifications: (must be documented on all application materials):

• ● Education/experience: BA/BS degree, or a combination of related education and work experience totaling four years.
• ● Technical proficiency: demonstrated ability to use Google Workspace (Drive, Gmail, and Calendar) for organizational and collaborative work.
• ● Problem-solving and initiative: proven ability to take initiative, utilize resources, and problem-solve independently.
• ● Workflow management: excellent multitasking and prioritization skills with a track record of meeting strict deadlines and ensuring accurate and timely task completion.
• ● Communication and collaboration: strong interpersonal skills, with the ability to communicate professionally, both written and verbal, within a fast-paced, growth-orientated environment.
• ● Flexibility: ability to work occasional hours outside of the standard work day for event support, with advance notice.

Preferred Qualifications:

• ● A genuine desire to support learners at various educational levels.
• ● Prior experience working within a healthcare or educational setting.
• ● A technology-forward mindset with enthusiasm for leveraging technology to improve processes.
• ● Direct training in or knowledge of institutional and ACGME systems, policies, and procedures.

Pay and Benefits

Pay Range: $28.95 - $34.07/hr; depending on education/qualifications/experience

Time Appointment: 100% Appointment

Position Type: Civil-Service & Non-Faculty Labor Represented Staff

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Excellent retirement plans with employer contribution
• Employee Assistance Program with eight sessions of counseling at no cost

While our salary ranges provide a framework, it is important to note that most of the time, the initial pay may not reach the maximum of the range. This approach ensures that compensation reflects the value and unique contributions of each candidate while maintaining equity within our organization. As part of our commitment to fair and equitable compensation, please be aware that the salary offered to incoming candidates will be based on their individual credentials and experience.

Diversity

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Employment Requirements

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

About University of Minnesota

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation\'s most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by Forbes as a Best Employer for Company Culture (2026), Best Employer for Women (2023), and Best Employer by State (2022-2026). In 2026, we also received Culture Excellence & Industry Awards recognition for employee appreciation and work-life flexibility.