Federal Work Study- IND Office Assistant

Academy of Art University School of Game Development; San Francisco (CA); On-site; USD 26,000 - 30,000; Part time

Benefits offered by this job

Paid sick leave

Equal opportunity employer

Job summary

Academy of Art University seeks a Federal Work Study Office Assistant for the IND Office to support the School of Industrial Design. You’ll help with daily operations and assist students with questions, class locations and other inquiries.

This role offers part-time hours with Mon – Fri 9AM – 5PM availability, up to 20 hours per week, and provides opportunities to learn customer service and basic administrative skills while supporting department staff.

Responsibilities

• Assist with general departmental administrative tasks such as copying, filing, scanning, and organizing images and files.
• Update Excel and Google databases and maintain office records.
• Facilities support, including building maintenance checks, signage, printers and copiers.
• Set up and design/print signs and posters for Industrial Design events and meetings.
• Support Directors and full-time faculty by answering phones, taking messages, and scheduling appointments.
• Greet students entering the office and provide information as needed.

Job description

Driven. Engaging. Innovative. Do these words motivate you? If so, then we want to talk with you. Academy of Art University offers a rewarding employment experience for those who excel in a dynamic environment and who can consistently deliver high-caliber customer service. We thrive on ingenuity and pursue ideas every day that lead to extraordinary opportunities for tomorrow. Apply here for your next career!

The Federal Work Study Office Assistant for IND will assist in the general daily operations of the IND Office to support the School of Industrial Design Department with basic administrative functions. They will also serve to assist students with questions, class locations, and other inquiries they may have.

This Federal Work Study position will support current students by providing opportunities for students to become acquainted with the department staff, building, and upcoming events. In addition, this position will complement and reinforce a Federal Work Study student’s educational program or vocational goals by providing opportunities for the Office Assistant to learn customer service skills and learn basic administrative skills.

Responsibilities

• Student is responsible for assisting the Department Manager with the following tasks:
• Assist with general departmental administrative tasks- copying, filing, scanning, organizing images and files on the computer and in the office, updating Excel and Google databases, etc.
• Facilities support- checking the building for maintenance issues, outdated and/or damaged signs, printers and copiers that need to be refilled, damaged flyers, trash, etc.
• Setting up for and designing/printing signs and posters for Industrial Design events and meetings (ex. guest speakers, Spring Show, Town Hall, etc.)
• Director and full-time faculty support- checking in with Directors and full-time faculty at the beginning of your shift to see if they have any tasks you can assist with, covering the Director and Department Manager’s desks (which involves answering phones professionally, taking messages, distributing mail, scheduling appointments, etc.)
• Student Support- Greet incoming students as they enter office (you will act as the initial contact for incoming students), answer questions, and provide information as needed.

Qualifications

• Required Skills:
• Preferred Skills:

Preferred Major(s)

Industrial Design/Graphic Design/UI UX preferred but not required.

Preferred Academic Year

Sophomore or above is preferred but not required

Location

1849 Washington Street

Reports to

Malia Rosburg

Pay Rate

$19.61 per hour

Application Deadline

September 14, 2026

Preferred Availability

Mon – Fri: 9AM – 5PM

Federal Work Study Schedules can work up to 20 hours per week*

*Federal Work Study work schedules may not conflict with the student’s class schedule.

Length of Employment

The student’s starting term at the Academy of Art University through graduation.

Academy of Art University offers part-time employees paid sick leave

Academy of Art University is an equal opportunity employer. All applicants will be considered regardless of age, Aids or HIV positive status, marital status, domestic partnership, medical condition or genetic characteristics, race or national origin, pregnancy, religion, sex, gender identity, gender or sexual orientation, name change, citizenship, physical or mental disability, veteran status or other status protected by federal, state, local or other law. Academy of Art University will consider for employment all qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. Equal access to the hiring process, services, and employment is available to all persons. Applicants requiring accommodations to the application and/or interview process should contact the Human Resources Department at [e-mail].