Federal Records Admin Support Specialist

Allegheny Science & Technology; Idaho Falls (ID); On-site; USD 42,000 - 58,000; Full time

Job summary

Allegheny Science & Technology (AST) is seeking a Records Administrative Assistant to support the DOE Naval Reactors Laboratory Field Office Mission Support Division in Idaho. The role focuses on records management, scanning, and electronic filing of program documentation in a secure federal environment.

The position is 100% onsite at NRF in Idaho with a 4/10 schedule, four 10-hour days per week, plus an hour lunch.

Qualifications

• High school diploma or equivalent; Associate's degree preferred.
• 2+ years of experience in records management or related admin.
• Experience with document scanning hardware and software.
• Familiarity with electronic filing and document management systems.
• Ability to handle confidential information.
• Strong written and verbal communication.
• Proficiency with Microsoft Office and general office technology.

Responsibilities

• Scan documents using approved hardware and software and ensure scanned materials are complete, legible, and properly oriented.
• Organize and electronically file scanned documents in designated folders in accordance with established procedures.
• Maintain accurate logs of scanned and filed documents for tracking and audit purposes.
• Support compliance with federal records management standards and site-specific requirements.
• Build, maintain, and regularly update documents used to track records management activities, workloads, and projects.
• Coordinate and communicate with Mission Support Division personnel to understand priorities and ensure assigned tasks are completed effectively.
• Manage assigned tasks and projects to established deadlines and communicate potential delays or issues to appropriate personnel.
• Assist with efforts to streamline records management processes and improve the efficiency and effectiveness of administrative workflows.
• Identify opportunities for process improvement and provide recommendations to management.
• Review documents for completeness and assist with routine correspondence and other records administrative functions.
• Prepare draft and final correspondence, forms, letters, memoranda, and other administrative documentation using established templates and procedures.
• Track and document scanner, software, network, or other records management system issues and corrective actions.
• Prepare periodic status information regarding completed work, outstanding workloads, issues, and recommended process improvements.
• Perform other records management and Mission Support Division administrative duties as assigned.

Skills

Organizational skills

Attention to detail

Communication

Confidential information handling

Time management

Education

High school diploma or equivalent

Associate's degree preferred

Tools

Document scanning hardware

Document management systems

Microsoft Office

Job description

Allegheny Science & Technology (AST) is seeking a Records Administrative Assistant to support the DOE Naval Reactors Laboratory Field Office Mission Support Division in Idaho. The role focuses on records management, scanning, and electronic filing of program documentation in a secure federal environment.

The position is 100% onsite at NRF in Idaho with a 4/10 schedule, four 10-hour days per week, plus an hour lunch.