Federal Proposals Lead & Compliance Coordinator

KBR Careers; Houston (TX); On-site; USD 86,000 - 129,000; Full time

Benefits offered by this job

401K plan with company match

Medical, dental, vision insurance

Life insurance

Flexible spending account

Paid time off

Flexible work schedule

Job summary

KBR is seeking a devoted Proposal Coordinator to lead administrative and organizational tasks across federal, state, and local opportunities. You will collaborate with Capture Managers, Proposal Managers, and the Production Team to ensure compliant, on-time submissions.

Ideal candidates have 5-8+ years in proposal coordination, with strong FAR/DFARS knowledge and experience using SharePoint, Deltek, GovWin, and related tools.

Qualifications

• 5-8+ years of experience in proposal coordination, editing, or production within government contracting.
• Strong understanding of FAR, DFARS, and agency-specific procurement requirements.
• Proficiency with proposal tools such as SharePoint, Awarded AI, Deltek, GovWin, VisibleThread, and related systems.
• Exceptional attention to detail, organization, communication, and time-management skills.
• Ability to work under pressure, manage multiple deadlines, and support large, multi-disciplinary proposal teams.
• Bachelor’s degree in English, Communications, Marketing, or a related field.

Responsibilities

• Analyze RFPs, RFIs, and RFQs—including Sections L and M—and develop detailed compliance matrices, annotated outlines, and structured templates.
• Interpret proposal instructions and advise Proposal Managers and Capture leads on submission requirements, formatting standards, and compliance risks.
• Maintain strict document version control and ensure compliance throughout the proposal lifecycle.
• Leverage approved AI-enabled tools, where appropriate, to support requirements analysis, compliance reviews, content organization, and process efficiency while maintaining human oversight, confidentiality, and proposal quality standards.
• Coordinate color team reviews (Pink, Red, Gold), production phases, and submission deadlines.
• Contribute to proposal schedule add input to ensure workflow is in line with proposal submission due date.
• Ensure adherence to page limits, template standards, branding requirements, and document style guides.
• Collaborate with graphics and production teams to support layout, charts, and visual content.
• Liaison between PM and Documentation Specialists for creation of compliant, electronic-ready proposal packages.
• Manage final quality checks, PDF optimization, and file naming conventions.
• Supports the Contracts Manager with electronic submissions through government portals (e.g., SAM.gov, agency-specific systems).
• Maintain organized digital repositories (SharePoint PMC, or similar systems).
• Assign user permissions to PMC for all contributors including subcontractors and consultants.
• Ensure accurate file structures, version histories, and naming conventions.
• Track the proposals and supporting documentation post-submission.

Skills

Attention to detail

Organization

Communication

Time management

Education

Bachelor’s degree in English

Bachelor’s degree in Communications

Bachelor’s degree in Marketing

Tools

SharePoint

Awarded AI

Deltek

GovWin

VisibleThread

Job description

KBR is seeking a devoted Proposal Coordinator to lead administrative and organizational tasks across federal, state, and local opportunities. You will collaborate with Capture Managers, Proposal Managers, and the Production Team to ensure compliant, on-time submissions.

Ideal candidates have 5-8+ years in proposal coordination, with strong FAR/DFARS knowledge and experience using SharePoint, Deltek, GovWin, and related tools.