Administrative Specialist Senior

Commonwealth of Kentucky; Newport (KY); On-site; USD 39,000 - 59,000; Full time

Job summary

The Kentucky Department of Juvenile Justice is seeking an Administrative Specialist Senior in Newport, KY. This executive branch, full-time role offers overtime eligibility and a 37.5-hour work week with a salary range of about $39,284.88 to $58,927.20 annually.

Responsibilities include supporting the facility superintendent, handling data, personnel actions, timekeeping, payroll, training files, and back-up fiscal tasks. Email [e-mail] for inquiries.

Qualifications

• Graduate of a college or university with a bachelor's degree.
• Three years of professional, administrative, or business experience.
• Additional education will substitute for the required experience on a year-for-year basis.
• Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.

Responsibilities

• Provides professional support to the facility superintendent in developing, maintaining and implementing various complex programs and activities in a Department of Juvenile Justice (DJJ) facility.
• Gathers and compiles various data, reports and other correspondence for meetings and inquiries.
• Interprets rules, regulations and policies to facility superintendent and staff.
• Prepares and processes all personnel action requests for the facility, such as performance evaluations, disciplinary actions, etc.; maintains related documents and employee files.
• Provides assistance with personnel issues, worker's comp, EEO, ADA, insurance and performance evaluations, etc.
• Serves as facility timekeeper; maintains all time and attendance records.
• Prepares and reviews all timesheets for entry in payroll system.
• Responds to written and verbal inquiries.
• Provides assistance with facility training files.
• Serves as back-up to fiscal manager in their absence.
• Attends required trainings and meetings.

Skills

Administrative experience

Data gathering

Timekeeping

Education

Bachelor's degree

Job description

Advertisement Closes 8/27/2026 (11:59 PM ET)

2604396

Administrative Specialist Senior

Pay Grade 13

Salary $39,284.88 - $58,927.20 Annually

Employment Type EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK

Hiring Agency Justice & Public Safety Cabinet | Department of Juvenile Justice

Location 590 Columbia Street

Newport, KY 41071 USA

Description

The Kentucky Department of Juvenile Justice is a multi-faceted agency that serves juveniles of the Commonwealth. While striving to hold youth accountable for their actions, the Department creates opportunities for sentenced, committed, probated, or detained youth to develop social and career skills that will equip them for re-entry into their communities as productive and responsible citizens.

The Kentucky Department of Juvenile Justice seeks to serve youth in the least restrictive, appropriate placement possible. We aspire to be a premier team of professionals committed to providing life-changing services resulting in the positive transformation of children, families, and communities.

For more information about the Department of Juvenile Justice, please visit: https://djj.ky.gov/

This is a highly responsible position in the Justice and Public Safety Cabinet. The employee is expected to perform all duties to the best of their ability, act in a responsible manner at all times, demonstrate leadership qualities, and treat all staff, youth, and persons with respect. This is a demanding position that requires maturity, reliability, and self-discipline. Career growth and advancement are encouraged through training and mentoring opportunities.

Please be advised that although medical cannabis has been legalized in the Commonwealth of Kentucky, due to other applicable state or federal laws, employees in this position are prohibited from using medical cannabis.

If you need additional information about this prohibition, you may contact the agency point of contact for additional information.

Responsibilities Include, But Are Not Limited To, The Following

• Provides professional support to the facility superintendent in developing, maintaining and implementing various complex programs and activities in a Department of Juvenile Justice (DJJ) facility.
• Provides professional support to superintendent; gathers and compiles various data, reports and other correspondence to executive and, or, management staff for meetings and inquiries.
• Interprets rules, regulations and policies to facility superintendent and staff.
• Prepares and processes all personnel action requests for the facility, such as performance evaluations, disciplinary actions, etc.; maintains related documents and employee files.
• Provides assistance with personnel issues, worker's comp, EEO, ADA, insurance and performance evaluations, etc.
• Serves as facility timekeeper; maintains all time and attendance records.
• Prepares and reviews all timesheets for entry in payroll system.
• Responds to written and verbal inquiries.
• Provides assistance with facility training files.
• Serves as back-up to fiscal manager in their absence.
• Attends required trainings and meetings.

Minimum Requirements

EDUCATION:

Graduate of a college or university with a bachelor's degree.

EXPERIENCE, TRAINING, OR SKILLS:

Three years of professional, administrative, or business experience.

Substitute EDUCATION for EXPERIENCE:

Additional education will substitute for the required experience on a year-for-year basis.

Substitute EXPERIENCE for EDUCATION:

Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.

SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.):

NONE

Working Conditions

Incumbents working in this job title primarily perform duties in an office setting.

Probationary Period

This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

If you have questions about this advertisement, please contact Jessica Johnson at [e-mail] or 859-292-6371.

An Equal Opportunity Employer M/F/D