Federal Grants Financial Analyst (Exempt)

Government of the Virgin Islands; Charlotte Amalie (United States Virgin Islands); On-site; USD 70,000 - 100,000; Full time

Job summary

Government of the Virgin Islands seeks a Federal Grants Financial Analyst to support the Director of Federal Grants. The role analyzes the Virgin Islands Department of Health's Federal Programs financial disposition on an accrual basis, ensures that funds are drawn from the Federal Treasury and returned to the VI Government.

The incumbent will assist the Director in policy and monitoring and perform duties to ensure compliance with the Federal Funds Accountability and Transparency Act.

Qualifications

• Master's or Bachelor's degree as specified, with focus on federal grants or accounting.
• Experience with federal grants, accounting processes, and financial draws reimbursement reporting.
• Ability to write clear reports and meet deadlines; familiarity with VI government systems is a plus.

Responsibilities

• Analyze Federal Programs financial disposition on accrual basis.
• Ensure Federal funds are drawn down from Federal Treasury and returned to VI Government.
• Prepare quarterly Federal Treasury reports and assist in Federal financial reporting to Treasury.
• Coordinate and monitor reimbursements and indirect cost accounts between departments and VI Treasury.
• Provide training and dissemination of Federal Grants procedures and reporting requirements.

Skills

Analytical thinking

Report writing

Interpersonal communication

Education

Master's degree in Accounting/Business/Finance/Healthcare Administration or related field

Bachelor's degree in Accounting/Business/Finance/Healthcare Administration or related field with 2 years federal grants experience

High School Diploma with 6+ years federal grants/accounting experience

Job description

DEFINITION

Under the general supervision of the Director of Federal Grants, the incumbent will work in a confidential and policy making capacity to analyze all Virgin Islands Department of Health's Federal Programs financial disposition for reimbursement on the accrual system, in which the Government pays first. The Federal Grants Financial Analyst ensures that the Federal funds are drawn down from the Federal Treasury and return to the Virgin Islands Government.

The incumbent will assist the Director in a policy making and monitoring capacity and operate within the requirements of the Federal Funding Accountability and Transparency Act of 2006/2012 that ensures continued fundability of Programs and services and the Laws of the Territory. The Federal Grants Financial Analyst will be accountable to the Federal Laws for Reimbursement, that requires a financial turnaround in three days to complete the process.

DUTIES AND RESPONSIBILITIES (NOT ALL INCLUSIVE)

Creates working spreadsheet of all Indirect cost reimbursement amounts, by percentage, amounts to be reimbursed to the Government by Departmental and Central Government reimbursements.

Coordinates Indirect Cost reimbursement amounts back to the VI Treasury with internal Federal Grants staff, submitted by internal staff, extracted from the Enterprise Resource Program (ERP).

Creates and track the Statement of Remittances for financial draws of Federal Indirect Cost funds back to the Virgin Islands, reimbursing the local Treasury for Administration of the Federal Grants accounts.

Conducts financial postings as a checks and balances between the Department of Finance and the Department of Health.

Monitors the Department of Health's Federal Financial s for Indirect Cost Accounts, reimbursements from US Treasury within the Department of Finance.

Produces the quarterly Federal Treasury report, in established timeline.

Assists the Director of Federal Grants with formulating the Federal financial quarterly reporting to Treasury.

Reviews monthly cash report prior to submission to the Director of Federal Grants.

Assists Director with disseminating training and information on Federal Grants procedures, policies and reporting requirements.

Assists the Director of Federal Grants on Special Projects for Federal funding reimbursements and drawdowns.

Coordinates and analyze financial reporting responses between Government partnering (Finance, OMB) agencies.

Performs other related duties as required.

MINIMUM QUALIFICATIONS

Master's degree from an accredited institution of Higher Learning in Accounting, Business Administration, Finance, or Healthcare Administration or a related field;
OR
Bachelor's Degree from an accredited institution of Higher Learning in Accounting, Business Administration, Finance, Healthcare Administration or a related field, and two (2) years' experience in federal grants or accounting processes;
OR
High School Diploma or its equivalent and at least six (6) years or more of experience in federal grants, accounting procedures and principles, financial draws reimbursement reporting and documentation.
FACTOR 1 - KNOWLEDGE REQUIRED FOR THE POSITION
Knowledge of local and federal regulations, policies and procedures applicable to federally assisted programs.
Knowledge of departmental federally funded programs. Ability to speak and write clearly and concisely during the course of work.
Knowledge of Virgin Islands Government accounting financial systems with computerized software systems for reporting.
Knowledge of Federal Grants and their requirements.
Ability to write and review reports and to meet deadlines.
Ability to establish and maintain effective working relationships with all persons contacted.
Ability to meet federal and local guidelines and can work independently.

FACTOR 2 - SUPERVISORY CONTROLS

Supervision is received from the Director of Federal Grants or designee, who assigns and reviews work. The employee is expected to work independently to plan and carry out his/her projects. The work is reviewed to determine that objectives are met, and for compliance with federal and local agency policies and regulations.

FACTOR 3- GUIDELINES

Guidelines consist of operating procedures and policies relative to federally funded programs, as well as departmental rules and regulations. Guidelines are strictly enforceable and there is little or no room for interpretation or adaptation under various circumstances.

FACTOR 4 - COMPLEXITY

Work involves planning and monitoring federal grants programs to ensure that established funds are operating in compliance.

FACTOR 5 - SCOPE AND EFFECT

The purpose of the work is to monitor all federally funded programs within the agency. This work contributes to the efficiency and smooth operation of the agency.

FACTOR 6 PERSONAL CONTACTS

Contacts are made with co-workers, employees from federal agencies.

FACTOR 7 - PURPOSE OF CONTACTS

Contacts are made to provide or exchange information relative to Federal Grants and programs.

FACTOR 8 - PHYSICAL DEMANDS

Work is mostly sedentary.

FACTOR 9 - WORK ENVIRONMENT

Work is performed in an office type setting.