Federal Grant Administrator - Topeka or Pratt

Kansas Department of Wildlife & Parks; Topeka (KS); On-site; USD 41,000 - 46,000; Full time

Benefits offered by this job

Health, dental, vision, life insurance

Retirement plan and deferred comp.

Paid leave: holidays, sick, vacation,

Job summary

Kansas Department of Wildlife & Parks in Topeka, KS seeks an unclassified, full-time Grant Compliance Analyst to coordinate federal grant proposals, ensure program compliance, and support audits and reporting. The role requires three years of financial record examination and a valid driver’s license.

The position offers health/dental/vision coverage, a retirement plan with optional deferred compensation, and paid holidays, sick, vacation, and parental leave.

Qualifications

• High School diploma or GED equivalent is required.
• Three years of experience examining financial records and controls for accuracy and compliance.
• A valid driver’s license and ability to pass a background check are required.

Responsibilities

• Coordinates planning, preparation and submission of grant proposals and reports to federal granting agencies.
• Receives project narratives and coordinates with staff to compile complete grant packages.
• Provides technical assistance in drafting and editing narratives as needed.
• Manages grants as programs develop or shift; adapts to evolving federal grant programs.
• Ensures full compliance with federal, state, and KDWP regulations; identifies corrective actions.
• Monitors and inspects grant compliance of real property, equipment and activities; travel required.
• Monitors and reconciles Federal expenditures for allowability and allocability.
• Assists in developing training materials and conducts training on processes and reporting requirements.
• Ensures sub-recipients comply with federal requirements to receive grant funds.
• Coordinates sub-award documents, contracts, MOUs and required audits; maintains compliance records.
• Maintains SOPs and templates; stays updated on grant funding policies and procedures.
• Supports reporting requirements for Federal Grants and State of Kansas accounts & reports.
• Assists with indirect cost rate proposals and annual license certifications.
• Supports internal and external audits with documentation coordination.
• Other duties as assigned.

Skills

MS Word

MS Excel

Communication skills

Customer service

Time management

Organizational skills

Education

High School diploma or GED

Job description

This unclassified, full-time position is located in the Fiscal Section and will be housed in either the Office of the Secretary in Topeka, KS or in the Pratt Operations Office. This position is accepting applications until September 9, 2026.

Key Responsibilities:

• Coordinates the planning, preparation and submission of grant proposals and reports to federal granting agencies.
• Receives project narratives from divisions and grant coordinators; coordinates with staff to compile and submit complete and accurate application packages.
• Provides technical assistance to staff in drafting and editing application narratives as needed.
• Adapts to evolving federal grant programs, agency priorities, and staffing changes by managing assigned grants as programs develop or shift.
• Ensures full compliance with all applicable federal, state, and KDWP regulations; identifies and recommends corrective actions as necessary.
• Monitors and inspects grant compliance of real property, equipment and activities. This requires travel to KDWP offices and project sites.
• Monitors and reconciles Federal expenditures to ensure costs are allowable and allocable.
• Assists in the development of training materials for KDWP staff related to grant management and reporting compliance and conducts training sessions on processes, procedures, and reporting requirements.
• Monitors and ensures grant sub-recipients (third party agreements) comply with federal requirements to receive and use grant funds awarded by or through KDWP.
• Coordinates and monitors sub-award documents, contracts, MOUs, and any other grant documents which may include verification of any required audits, record keeping capability, past compliance review, etc. as required by state or federal regulations and Department standards.
• Maintains current versions of standard operating procedures and templates, recommending updates as needed
• and maintains knowledge of grant funding policies, regulations and procedures.
• Assists as needed with reporting requirements required for Federal Grants by the Federal Government and State of Kansas Office of Accounts & Reports.
• Assists with coordination activities related to the agency’s indirect cost rate proposal and annual license certifications.
• Supports internal and external audits by compiling documentation and coordinating with internal staff.
• Other duties as assigned.
• Salary: Beginning hourly wage, $30.00/hour - $33.60/hour
• Health and Insurance: Immediate group health, dental and vision coverage and life insurance coverage.
• Retirement and Options: Retirement plan and optional deferred compensation.
• Paid Leave: Holidays, sick leave, vacation leave, and parental leave.
• High School diploma or GED equivalent
• Three years of experience in examining financial records and controls to assess accuracy of records and compliance with statutes, regulations, and professional/legal standards.
• A valid driver’s license and the ability to pass a background check are required.

Additional Qualifications/Skills/Abilities:

• Strong proficiency in Microsoft Word and Excel.
• Excellent written and verbal communication skills.
• Ability to prioritize and complete assignments independently with minimal supervision.
• Demonstrated customer service and interpersonal skills.
• Personal mobile device capable of supporting multi-factor authentication applications, as required.
• Strong time management, prioritization, and organizational skills.