Federal Data Discovery Project Manager

Stanford Reglab; United States; On-site; USD 170,000 - 189,000; Full time

Job summary

Stanford University Libraries in Stanford, CA, seeks a Federal Information Discovery Project Manager for a 3-year term. This full-time on-site role offers an option for hybrid work and leads a portfolio within Research Data Services.

You will plan, execute, monitor, and close projects, manage resources and budgets, and ensure timely grant reporting. PMP cert and 5+ years PM exp. preferred.

Qualifications

• Bachelor's degree and five years of related project management experience with large-scale efforts.
• Excellent written and oral communication across diverse audiences.
• Ability to assemble, engage, and lead cross-functional teams.
• Demonstrated PM skills covering integration, scope, time, cost, quality, HR, communications, risk, and procurement.

Responsibilities

• Lead the full project management cycle from initiation to closing.
• Develop action plans and resource estimates for management and schedules.
• Coordinate stakeholder communications and drive consensus across partners.
• Manage grant-related partnerships, reporting, and logistics.

Skills

Communication skills

Cross-functional leadership

Project management

Risk management

Interpersonal awareness

Education

Bachelor's degree

Tools

Slack

Jira

Job description

Stanford University Libraries is seeking a full-time Federal Information Discovery Project Manager to join the Research Data Services team. The Libraries values are rooted in a commitment of mutual respect, the idea that every member of the staff has something to contribute, and that learning is constant. We seek a team member who is ready to share their skills and perspectives.

About Stanford Libraries:

Stanford University Libraries is a network of over 15 libraries with over 400 employees. We are committed to fueling the teaching, learning and research across Stanford by acquiring, stewarding, and making available a robust collection, currently in excess of 12 million items. Everyone in the organization plays a vital role in fulfilling that objective. Our dedication to discoverability and information management also has us engaged in dynamic global partnerships. We are constantly building and strengthening our organization, and we recognize striving for excellence is a marathon and not a sprint. We are constantly trying to strike the right pace, and admit there are times when we find ourselves at a fast jog. While we hope to always find candidates who fit within our organization, what we truly seek is someone who will add to our culture, our profession as well as the greater academic arena. We are invested in the success of our teams and the individuals who represent Stanford University Libraries.

About the Position:

This position will be a Project Manager with a 3-year term position. This position will be an on-site position with option for hybrid.

Core Duties*:

• Perform the full range of project management cycle: initiating, planning, executing, monitoring and controlling, and closing. Independently lead and direct projects requiring high levels of functional integration and involving multiple disciplines to be managed.
• Direct development of an action plan, and estimate requirements for resources, including management, labor, materials, and time required to complete project.
• Facilitate discussions and negotiations to drive recommendation consensus among project members and external partners when applicable.
• Develop and help execute comprehensive project strategy and communication plan relative to project scope and stakeholders; orchestrate and lead project management methodologies underlying project success.
• Coordinate communication and work management platforms (e.g. Slack, Jira).
• Responsible for coordinating grant-supported work including management of partnerships, convening schedules and logistics, facilitating discussions and negotiations among partner teams, authoring grant reports, and regular updates as required.
• These elements typically delineate the project management involved at this level: charter origination or scope identification and shaping, scope definition; risk‑manage, control and report on risk associated with more complicated projects, affecting division or program as it relates to their project portfolio and risk sharing and control is skewed further to the project manager; project complexity involves synthesizing complex technical data and driving decisions; primary university relationship is at the Assistant University Librarian level; cumulative budget/scope from $250k to $600K.

* - Other duties may also be assigned

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Qualifications:

MINIMUM REQUIREMENTS

Education and Experience:

• Bachelor's degree in a related field and five years of related experience in management of projects with extensive size/complexity and moderate performance risk, including project planning, scheduling, tracking, and budgeting, or combination of education and relevant experience.

Minimum Knowledge, Skills and Abilities:

• Highly effective written and oral communication skills to address a wide variety of audiences.
• Ability to productively assemble, engage, and lead cross-functional teams.
• Demonstrated project management ability to employ integration, scope time management, cost, quality, human resources, communications, risk, and procurement components.
• Ability to balance customer expectations with project reality.
• Demonstrated resilience, diplomacy, influence, relationship building, and problem solving skills in a variety of situations.
• Keen grasp of interpersonal and impact awareness.
• Depth of knowledge in technical discipline/domain needed to deliver projects.

Certifications and Licenses:

• Project Management Professional (PMP) certified completion of a Project Management Certificate program, or certification in process.

Other Relevant Knowledge, Skills, and Abilities May Include:

• Knowledge of current methods for enhanced search and discovery among digital document corpora, including semantic indexing; conceptual familiarity with agent–based AI technology frameworks
• Familiarity with government information, especially US Federal data and document ecosystems; discoverability challenges for Federal information in a rapidly changing access environment

Physical Requirements:

• Frequently sit, perform desk based computer tasks, and grasp lightly/fine manipulation and lift/carry/push/pull objects that weigh up to 10 pounds.
• Occasionally stand/walk, write by hand.
• Rarely use a telephone, kneel, crawl, climb ladders, twist/bend/stoop/squat, reach/work above shoulder, grasp forcefully.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

Working Conditions:

• May be exposed to extreme hot and cold temperatures, be exposed to high voltage electricity, radiation or electromagnetic fields, lasers, noise > 80dB TWA, allergens/biohazards/chemicals /asbestos, or heavy metals or work on roofs at heights greater than 10 ft.
• Travel locally and cross-university.

Work Standards:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

The expected pay range for this position is $169,858.00 to $189,483.00 per annum. Stanford University provides pay ranges representing its good faith estimate of the salary or hourly wage the university reasonably expects to pay for a position upon hire. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package.

Why Stanford is for You:

Imagine a world without search engines or social platforms. Consider lives saved through first‑ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

• Freedom to grow. We offer career development programs, tuition reimbursement, and course auditing. Join a TedTalk, watch a film screening, or listen to a renowned author or global leader speak.
• A caring culture. We provide superb retirement plans, generous time‑off, and family care resources.
• A healthier you. Choose from hundreds of health or fitness classes at our world‑class exercise facilities. We provide excellent health care benefits.
• Discovery and fun. Stroll through historic sculptures, trails, and museums.
• Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more.