Federal Contracts Specialist

Stantec; Maryland; On-site; USD 72,000 - 105,000; Full time

Benefits offered by this job

401(k) plan

Paid holidays

Tuition reimbursement

Job summary

Stantec seeks a Federal Contracts Specialist to coordinate, administer, and track awards for US federal programs. You will handle complex contracts across multiple client programs, ensuring compliant terms and high-quality deliverables.

Based anywhere in the US with a Stantec office, you will support the Federal Contracts Team, coordinate with risk, finance, and project teams, and drive process improvements while maintaining meticulous records and reporting.

Qualifications

• Post‑secondary education in Business Administration, Accounting, Finance or related field preferred.
• Minimum two years of related experience in administration of multidisciplinary US Federal contracts.
• Knowledge of FAR/FPDS/CPARS and related government systems preferred but not required.

Responsibilities

• Review and interpret contracts to ensure compliance with FAR clauses.
• Monitor contract progress and maintain administration file systems and reports.
• Coordinate with project teams, risk management, and external groups to translate requirements into contract documents.
• Provide financial reporting and analysis for federal contracts.
• Contribute to continuous improvement of contract administration workflows.

Skills

Contract administration

FAR knowledge

Project coordination

Interpersonal skills

Analytical skills

Education

Business Administration/Finance-related

Tools

Excel

Adobe

Oracle (preferred)

Job description

At Stantec, we have some of the world’s leading professionals passionate about enabling our business to be its best. Our business teams include finance, procurement, human resources, information technology, marketing, corporate development, HSSE, real estate, legal, and practice services. We bring diverse backgrounds, skills, and expertise and create a caring culture where everyone can thrive. Through teamwork and collaboration, we’re building a stronger, more resilient Stantec every day.

Stantec’s Federal Contracts Team (FCT) is in search of an individual with strong contract administration skills to perform a variety of tasks in support of our US Federal Program. As the Federal Contracts Specialist, you will be responsible for coordinating, administering, and tracking contract awards and subsequent contract administration duties relating to complex, high-value multidisciplinary contracts for various US federal agencies. The successful candidate will be assigned to multiple client programs (both internal and external) during pursuit and capture and will be responsible for organizing, executing, and delivering high quality contract administration deliverables while exercising independent judgment and initiative. The successful candidate can be based anywhere in the United States where a Stantec office is located.

Your Key Responsibilities

• Reviewing and interpreting contracts, specifically Federal Acquisition Regulation (FAR) clauses, to ensure compliance with contract terms.
• Monitoring and verifying contract progress.
• Working with project teams, Risk Management, and other internal and external groups to ensure Stantec business requirements are translated into contract documents.
• Working collaboratively with project teams.
• Maintaining contract administration file systems, databases, and controls.
• Maintaining project specific contract status reports and logs.
• Providing support to Federal Contracts Team (FCT).
• Processing contractual and financial data.
• Contributing to continuous improvement of contract administration, policies, procedures and workflows.
• Participating in team meetings and planning activities.
• Providing financial reporting and analysis.
• General administration duties as assigned.

Your Capabilities and Credentials

• Knowledge of procurement and contracting principles, financial reporting, methods, procedures and practices including contract administration relating to changes, incurred costs and close-outs.
• Experience with Oracle preferred but not required.
• Knowledge of principles, practice, and compliance of Federal Acquisition Regulation (FAR) and Federal Travel Regulations preferred.
• Knowledge of government websites such as System for Award Management (SAM), Federal Procurement Data System (FPDS), Electronic Subcontracting Reporting System (eSRS), Federal Funding Accountability and Transparency Act Subaward Reporting System (FSRS) and Contractor Performance Assessment Reporting Systems (CPARS) preferred but not required.
• Ability to plan, prioritize, organize, monitor and conduct activities requiring independent decisions and sound judgment.
• Detail oriented, analytical skills, innovative problem-solving and decision-making ability to effectively handle changing priorities and deadlines including coordinating the efforts of others to accomplish objectives.
• A fast-paced and deadline driven environment.
• Effective interpersonal, negotiation, presentation, and verbal and written communication skills.
• Commitment to working in a team environment.

Education and Experience

• Post‑secondary education in Business Administration, Accounting, Finance or a related field preferred.
• Preferred candidate will possess or be in process of obtaining Contract Manager Certification (such as CPCM, CFCM, or CCCM).
• Minimum two (2) years of related experience in the administration of multidisciplinary US Federal agency contracts.
• Proficient computer skills in the Microsoft Office Suite, with particular strengths in Excel and Adobe.

Typical office environment working with computers and remaining sedentary for long periods of time.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

About Stantec

Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what’s previously been done on critical issues like climate change, digital transformation, and future‑proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what’s possible.

Pay Range

• Locations in MN, OH, VT, & Various CA, ME, NY, VA Areas-$65,600.00 - $95,100.00 Annually
• Locations in CO, HI, IL, MD & Various CA, NJ, VA Areas-$72,200.00 - $104,600.00 Annually
• Locations in WA, DC & Various CA, MA, VA Areas-$77,400.00 - $112,200.00 Annually

Pay Transparency: In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible. Actual compensation for part‑time roles will be pro‑rated based on the agreed number of working hours per week.

Benefits Summary: Regular full‑time and part‑time employees (working at least 20 hours per week) have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short‑term/long‑term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Regular full‑time and part‑time employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law).

Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law.

The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.

Primary Location: United States | CO | Denver

Other Locations: United States | MD

Organization: BC-1885 Federal Program-US

Employee Status: Regular

Business Justification: Replacement

Travel: No

Schedule: Full time

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, colour, religion, sex, national origin, age, marital status, genetic information, disability, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with laws and regulations and ensures equitable opportunities in all aspects of employment. At Stantec we are committed to ensuring our recruitment process is accessible to all. If you require reasonable adjustments to be made during the recruitment process then please inform a member of our Talent Acquisition team.