Federal Contract Closeout Administrator

General-Dynamics-Information-Technology; Falls Church (VA); Hybrid; USD 70,000 - 100,000; Full time

Job summary

General Dynamics Information Technology, Inc. is seeking a Federal Contract Closeout Administrator to lead end-to-end closeout for diverse contracts in Falls Church, VA.

You will verify final invoices, ensure deliverables are met, reconcile cost data, and coordinate de-obligations in a compliant, audit-ready process. This hybrid role requires a solid understanding of FAR/DFARS and closeout procedures, collaboration with Program Management, Finance, Subcontracts, Legal, and Government Contracting

Qualifications

• Bachelor’s degree or 6+ years in federal contracting.
• 2+ years of experience in federal contracting, procurement, subcontracts, or contract administration.
• Minimal understanding of FAR/DFARS closeout requirements and audit-readiness practices.
• Experience with internal procurement/contract systems and documentation governance.

Responsibilities

• Participate in end-to-end closeout activities for CPFF, FFP, T&M, IDIQ, and multi-task orders.
• Coordinate review of final cost data, direct/indirect costs, and releases-of-claims.
• Assist with funding de-obligations, commitment/AP closeouts, and subcontract closeout actions.
• Maintain compliant audit files per Government requirements and GDIT policies.

Skills

MS Office

SharePoint

Education

Bachelor’s degree in Business, Accounting, Supply Chain, Finance or related field

2+ years of experience in federal contracting, procurement, subcontracts, or contract administration

Tools

MS Office Suite

SharePoint

Job description

Contribute to the strategic direction of the business and support impactful mission outcomes as a Federal Contract Closeout Administrator at GDIT. Here, you’ll enable the success of the most critical government missions and the growth of a meaningful career in Contract Management.

The Federal Contract Closeout Administrator supports the end-to-end closeout of federal contracts and subcontracts, ensuring compliance with FAR/DFARS, specifically FAR 4.804 (closeout of contract files), FAR 42.708 (quick-closeout) and FAR 45.6 (property) as well as internal GDIT procedures. The Federal Contract Closeout Administrator is responsible for verifying final invoices, confirming completion of required deliverables, reconciling financial records, coordinating funding de-obligations and partnering with Program Management, Finance, Subcontracts, Legal, Government Property and federal Contracting Officers to achieve timely, audit-ready contract closeout.

MEANINGFUL WORK AND PERSONAL IMPACT

As a Federal Contract Closeout Administrator your key responsibilities will be:

• Participate in end‑to‑end closeout activities for CPFF, FFP, T&M, IDIQ, and multi‑task order contracts
• Support process improvement by creating efficiencies, helping to build tools, developing innovative processes to streamline closeouts, and building strong relationships with managerial colleagues

• Serve as liaison and facilitator between the relevant subcontract closeout stakeholders (such as Program Managers, Contracts Administrators, Finance, and Subcontracts) to coordinate the review and validation of final cost data, indirect rates, deliverables and releases-of-claims documents

• Assist management and subcontract personnel in the resolution of subcontract closeout-related challenges, contributing forward-thinking and creative solutions

• Create and maintain compliant audit files in accordance with Government customer requirements and GDIT policies and procedures

• Participates in drafting and negotiating subcontract modifications necessary to support subcontract closeout activities

• Support funding de‑obligations, commitment/AP closeouts, and charge‑number closures with Finance.

• Assist with subcontract post-award administration and closeout actions.

• Maintain knowledge of relevant subcontract procedures and best practices, to include subcontract closeout
• Participate in special projects as required

WHAT YOU’LL NEED TO SUCCEED

• Education: Bachelor’s degree in Business, Accounting, Supply Chain, Finance or related field. In lieu of degree, 6+ years of experience in federal contracting, procurement, subcontracts, or contract administration.
• Experience: 2+ years of experience in federal contracting, procurement, subcontracts, or contract administration
• Role requirements:
  • Minimal understanding of FAR, DFARS, agency-specific closeout requirements, indirect rate finalization and audit-readiness practices
  • Experience with internal procurement/contract systems, documentation governance

• Technical Skills: Knowledge of MS Office (Word, Excel, PowerPoint, Outlook, Visio) and SharePoint
• Location: This is a hybrid position working at our GDIT facility in Falls Church, VA. Must be comfortable working onsite (3) days a week minimum.
• US Persons required

GDIT IS YOUR PLACE

At GDIT, the mission is our purpose, and our people are at the center of everything we do.

• Growth: AI-powered career tool that identifies career steps and learning opportunities
• Support: An internal mobility team focused on helping you achieve your career goals
• Rewards: Comprehensive benefits and wellness packages, 401K with company match, and competitive pay and paid time off
• Flexibility: Full-flex work week to own your priorities at work and at home
• Community: Award-winning culture of innovation and a military-friendly workplace

OWN YOUR OPPORTUNITY

Explore a career at GDIT and you’ll find endless opportunities to grow alongside colleagues who share your ambition to deliver your best work.