Federal and Student Programs Specialist

Webster-Groves-School-District; Webster Groves (MO); On-site; USD 85,000 - 110,000; Full time

Job summary

WEBSTER GROVES SCHOOL DISTRICT seeks a Federal and Student Programs Specialist to manage federal/state grant programs, ensure compliance, and support student services operations. The role partners with the Assistant Superintendent for Learning and the Director of Learning Support Services to monitor Title, Perkins, ESSER, and related programs.

The specialist coordinates with Human Resources and Finance on funding and reporting, assists with enrollment/residency verification, and maintains

Qualifications

• Strong organization and attention to detail; ability to manage multiple deadlines.
• Clear written and verbal communication with families, staff, agencies, and the Board of Education.
• Ability to collaborate across departments, buildings, and partner organizations.

Responsibilities

• Prepares annual Board report on federal and state programs.
• Monitors and tracks expenditures for accuracy and compliance of funded projects.
• Serves as liaison with nonpublic schools and community partners for federal/state programs.

Skills

Strong organization and attention to d

Clear written and verbal communication

Collaboration across departments

Education

Bachelor's degree in education, public administration, business, social work, or related field

Job description

Position Summary - The Federal and Student Programs Specialist manages the district's federal and state grant programs and supports key student services operations. Partnering with the Assistant Superintendent for Learning, the Specialist ensures timely, accurate, and compliant administration of programs such as Title, Perkins, and ESSER. In partnership with the Director of Learning Support Services, the Specialist supports student services, supports the district's Homeless Liaison, coordinates VICC and students in transition, oversees long-term suspension hearings, and manages student enrollment and residency verification.Federal and State Programs:In partnership with the Assistant Superintendent for Learning, the Specialist:Prepares an annual report for the Board of Education summarizing federal and state programsProvides current updates on federal and state projects to the Assistant Superintendent for Learning and principals as requestedPlans with the Assistant Superintendent for Learning and principals on the use of funds available to schools through federal and state programsServes as the federal and state programs liaison with nonpublic schools and community partnersMonitors and tracks expenditures of state and federally funded projects for accuracy and complianceParticipates in annual budget development for state and federal programsStays current on all guidelines, requirements, and procedures for submitting state and federal projectsCompletes all applications and reports promptly for federal and state grants, including Title programs, Perkins, and ESSERAttends federal and state program training institutes as needed or recommendedCollaborates and communicates effectively with the Human Resources and Finance departments on federal and state programmingStudent Programs and Services:In partnership with the Director of Learning Support Services, the Specialist:Performs administrative tasks to monitor and assist with Support Services for Students programs (school nurses, guidance counselors, and social workers) and Summer School, including but not limited to paying invoices and ordering supplies.Works with outside agencies to provide needed support to students in traditional school programs, students in alternative learning programs, and families in transitionSupports discipline procedures, such as long-term suspension hearings and appeals, and record keepingSupports the work of the district Homeless Liaison under the McKinney-Vento Act, including responding to calls and correspondence about available programs and servicesSupports the English Language Learners (ELL) program by coordinating assessment materials and logistics and ordering necessary resources for program staffServes as liaison with outside agencies and the 22 VICC partner districts to coordinate transportation for VICC students and students in transitionSupports liaison with outside agencies and the 22 VICC partner districts to coordinate transportation for VICC students and students in transitionCreates and maintains monitoring tools for due dates and deadlines for VICC families and families in transitionPerforms enrollment activities for new and returning students, ensuring compliance with district, state, and federal requirementsRequests student records and verifies residency to comply with established requirementsOther Duties - Performs other related duties as assigned by the Assistant Superintendent for Learning or the Director of Learning Support ServicesQualifications:Required:Bachelor's degree in education, public administration, business, social work, or a related field requiredPreferred:At least three years of experience in grants management, school administration, or student servicesWorking knowledge of federal and state education programs (ESSA Title programs, Perkins, ESSER) and related fiscal and compliance requirementsWorking knowledge of McKinney-Vento, FERPA, and student enrollment and residency requirementsExperience with Missouri DESE grant systems and reportingExperience with the VICC program or interdistrict transportation coordinationExperience with student discipline hearings or due process proceduresKnowledge, skills, and abilities:Strong organization and attention to detail, with the ability to manage multiple deadlinesAbility to track budgets and expenditures accurately using spreadsheets and district financial systemsClear written and verbal communication with families, staff, agencies, and the Board of EducationSound judgment and discretion with confidential student and family informationAbility to work with families in crisis with empathy and cultural responsivenessAbility to collaborate across departments, buildings, and partner organizationsWorking Conditions and Evaluation:Work is performed primarily in a district office setting, with regular travel to school buildings, partner districts, and agency meetingsOccasional evening or extended hours may be required for hearings, Board presentations, enrollment periods, and grant deadlinesRequires regular use of a computer, phone, and standard office equipmentEvaluation - Performance is evaluated annually in accordance with Board of Education policy, with input from the Assistant Superintendent for Learning and the Director of Learning Support ServicesWEBSTER GROVES SCHOOL DISTRICT IS AN EQUAL OPPORTUNITY EMPLOYER & E-VERIFY PARTICIPANTWGSD District Code of Conduct